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Pre-Departure Meeting French Exchange Program Eastridge High School March 30, 2010.

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Presentation on theme: "Pre-Departure Meeting French Exchange Program Eastridge High School March 30, 2010."— Presentation transcript:


2 Pre-Departure Meeting French Exchange Program Eastridge High School March 30, 2010

3 Materials Please pick up: –Final Departure Packet –Required Forms –Pen –Refreshments Please initial the sign- in sheet (student AND parent/guardian)

4 Agenda – 6:30-7:30 Welcome, Introduction, Materials (2 min.) Contents of Pre-Departure Packet (30 min.) Forms processing (15 min.) Questions & Answers (13 min.)

5 Welcome & Introductions Candie Black, Trip Organizer –(585) (cell) before 4/5/08 –(585) ext (work) –(585) ext (voic ) Additional chaperones –Ellice Amendolare (teacher) –Mary Di Muro (parent) Contact information!

6 American participants 16 students –2 sophomores –6 juniors –8 seniors 3 chaperones

7 American participants

8 French participants 16 host students 4 students w/o American visitors 2 chaperones

9 French participants

10 School – Lycée Saint Martin 31, rue dAntrain, Rennes FRANCE Telephone: Website:

11 Travel Itinerary – Overview 4/11 – Depart Rochester 4/12-4/17 – Rennes 4/17-4/20 – Paris 4/20 – Return Rochester

12 Monday – 4/11/11 Arrive at the Rochester International Airport – upper departures level 12:45 p.m. with luggage & passport Check airline counter Goodbyes & security check 2:55 p.m. - Depart flight #4346N, Rochester-Chicago – arrive 3:50 p.m Early airport 5:55 p.m. – depart flight #42N, Chicago-Paris, arrive the next day 9:20 a.m.

13 Tuesday – 4/12/11 Deplane, baggage claim, customs Transfer to train station at airport Depart Paris train station TGV 10:28 a.m. to Rennes Lunch on train Arrive at Rennes train 1:27 p.m.

14 Tuesday – 4/12/11 French students to pick up Americans at train station – take metro to drop suitcases the high school 2:00 p.m. Crêperie + walking tour of downtown Rennes and the Thabor park (French students go to class.) 5:00-6:00 p.m. French students will pick up Americans and their suitcases and bring them home. Dinner, unpack, shower, sleep

15 Wednesday – 4/13/11 8:00 a.m. – students arrive at the high school – debriefing 8:30 – French and American students leave by bus to visit the seaside town of St. Malo (fortified city, ramparts, Sillon beaches)

16 Wednesday – 4/13/11 Picnic lunch in St. Malo Afternoon visit to the Mont St. Michel (fortress built on a mountain) 6:00 p.m. – students return to high school Evening with families

17 Thursday – 4/14/11 8:00 – Welcome breakfast at the high school 9:00-10:00 American students go to classes 11:00 Mayoral reception at city hall

18 Thursday – 4/14/11 12:00 Lunch 1:00-? American students go to classes Evening with families

19 Friday – 4/15/11 8:30 – Americans leave for a tour of the Normandy coast (American Cemetery, the D-day beach) Picnic lunch 6:00 p.m. – students return to high school Evening with families

20 Saturday – 4/16/11 Family day – suggested activities include the public market (Marché des Lices) in downtown Rennes, Cancale, Dinan, etc… American students pack their suitcases this evening

21 Sunday – 4/17/11 7:30 a.m. – French and American students meet at the Rennes train station with luggage and passports Final goodbyes 8:05 a.m. – train leaves Rennes for Paris – TGV 8014

22 Sunday – 4/17/11 10:25 – train arrives Paris (Montparnasse station) Transfer to hotel via metro/walking Check-in/relax Lunch (packed lunch) Siteseeing in Paris Dinner

23 Monday & Tuesday – 4/18-19 Breakfast by 8:00 a.m. each morning Students down in lobby by 9:00 a.m. each morning Sightseeing as determined by students from 9:00-12:00 Lunch together

24 Monday & Tuesday – 4/18-19 Free time for shopping Sightseeing Dinner Sightseeing Return to hotel by 11:00 p.m. Students in their own rooms and QUIET by midnight

25 Wednesday – 4/20 8:00 - breakfast with bags packed the prior evening 9:00 - depart hotel via metro for airport 12:15 p.m. - flight #41N, Paris-Chicago 2:25 p.m. - plane arrives at the Chicago airport

26 Wednesday – 4/20 Deplane, baggage claim, customs Dinner in airport 4:55 p.m. – flight #3917N, Chicago-Rochester, arrives 7:30 p.m. Families pick up their baggage claim

27 Hotel Aviatic – 4/ , rue Brezin, Paris Telephone: Fax: hostel-1061-hotel-aviatic.html

28 Hotel Aviatic – 4/17-20


30 Emergency Contact #s In the event of an emergency, the 1st person to contact in the event of an emergency is: Candie Black –Now until 4/11: (585) (Verizon cell – anytime, day or night) –From 4/12-4/16: Christèle Josso (English speaker)

31 Emergency Contact #s If you are unable to reach me in the event of an emergency, the secondary contact is: Ellice Amendolare –From 4/12-4/16: Annie Frioux (English speaker)

32 Emergency Contact #s You may call Mrs. Mary Grow, our principal, during regular school hours (585) and she will be able to get in touch with me.

33 Emergency Contact #s From 4/17-4/20, the only method of getting in touch with us is or by calling the hotel directly at: (lHôtel Aviatic)

34 Calling tree When the calling tree needs to be used (for instance, to indicate a change in any travel plans) I will call the 1st persons parent (Bri Bailey), who will, in turn, call the next person, and so forth and so on.

35 Calling tree Please do not break the chain. If the person you are calling does not answer, leave a message (if possible) and then call the next person on the list. Please keep the calling tree in a safe and convenient place (such as on the refrigerator). In the event of an emergency in France, I will start the calling tree with any pertinent information.

36 How to call France French phone numbers have 8 digits (to call within France) separated by periods (and 10 when the city code is added). To get out of the U.S., you dial 011… …next the country code (France = 33).. …next the city code (Paris = 1, Rennes = 2)* …the 8 digit # *often the number is quoted with a zero before the city code - omit this when dialing. 011 – 33 – 2 – 99 – 55 –

37 How to call France When the French person answers the phone, he/she will say Allô? –If you can speak French, do so. Bonjour. Je voudrais parler à Megan, sil vous plaît. –Remember there is a 6-hour time difference between the US & France, so if you are calling at 6:00 p.m., it is midnight in France.

38 How to call France –If you cant speak French, just say your students name - the family will understand that you are calling from the U.S. and will get your student if he/she is home. –Emily nest pas là. (pronounced Em- MEE-lee nay pa la) is what the person answering the phone will say if your student is not at home.

39 How to call France –Students should NOT use the familys phone OR their hotel room phones to call the U.S.! –The ONLY exception is that the French family will allow their American students to call home briefly on the day they arrive to confirm with you that he/she has arrived safely.

40 How to call France If the student needs to speak with their American family during the trip, they should purchase phone cards available in France to use in public phones. Best option: YOUR FAMILY and enjoy the absence of the cell phone!!

41 Weather in Rennes/Paris Website: Insert weather graphic from this site the Monday before the meeting.

42 Weather in Rennes/Paris Usually 10 degrees warmer than Rochester in early to mid spring. Students should dress in layers that can be easily added or removed depending on the weather & activity. A jacket and a sweatshirt are musts! Scarves are a great idea (and very chic for both men and women).

43 Packing list 1 checked piece of luggage (preferably with wheels) that the student can manage carrying moderate distances. –RULE: If a student CANNOT carry the piece of luggage up a flight of stairs by himself/herself fairly easily, it is TOO HEAVY – take some things OUT! –Weight limit applies: lbs

44 Packing list 1 carry-on –Book, iPod/mp3 player, snacks, medication –Must fit under seat or in overhead bin of plane –Should contain valuables (money, passport) and one change of clothing in case luggage is lost.

45 General packing recommendations Bring comfortable clothes & shoes Do NOT bring anything that you would be heartbroken if lost. Bring as little as possible (mix-n-match) Try to avoid clothing that broadcasts your nationality (USA sweatshirts)

46 Appliances Camera - yes (digital or regular) Music device - maybe (mp3 player/iPod) Laptop – only after careful deliberation and verification that your homeowners insurance will cover damage or loss during the trip (including damage due to the electric current difference).

47 Appliances Other appliances – hair dryer / flat iron –Try to avoid bringing these unless absolutely necessary –They require a special electrical current converter and plug adaptor

48 Appliances

49 Remember… The LESS you bring, the HAPPIER you will be. You will be traveling with your luggage from airports to trains to metro stations and then on foot for short distances. Layout everything you want to bring and then only pack HALF!

50 Money How much? –$200 or more (this is for spending only - all other costs are prepaid) What will my student spend money on? –Gifts for family & friends back home –Souvenirs

51 Money What form? –Pre-paid card (such as a Visa bucks card) or bank credit card Be sure to read the fine print – Can the card be used outside of the U.S.? If you want to be able to take money out of an ATM, you will need to request a PIN (personal identification number).

52 Money Advantages/disadvantages + Can be cancelled if lost or stolen + Can be reloaded with additional funds by parents in U.S. for use in France.

53 Money What form? –Travelers checks + can be cancelled if lost/stolen - Requires passport to cash/use

54 Money What form? –Currency + most acceptable -easy to lose/cannot be replaced -fee to change back to dollars

55 Passports Your passport is the only proof you have of your valuable American citizenship. Know where it is at all times.

56 Passports All students have provided me with a copy of their passports and should put another copy in their checked luggage. A third copy should be kept by your parents.

57 Passports I will hold on to students passports from the time we touch down in France to the time we leave. Exception – students who bring travelers checks need to carry their passports when cashing a check.

58 Budget Insert budget spreadsheet

59 Required Forms There are 7 forms that you need to have on record with me prior to departure –Emergency Contact form –FT-3: Permission to participate –FT-4A: Field Medical Trip Waiver –FT-4B: Medical Permission for Overnight Field Trip – Parent –FT-4C: Medical Permission for Overnight Field Trip – Physician –FT-7: Field Trip Permission / Private Transportation –FT-8: Student Conduct

60 Forms Emergency Contact form –Check all information for accuracy –Fill in any blank information Purpose – contact information in case of emergency

61 Forms FT-3: Permission to participate in a field trip –Fill out top ½ Purpose – gives permission for your student to participate in field trip

62 Forms FT-4A: Field Medical Trip Waiver Purpose – gives permission to receive medical care while on the field trip.

63 Forms FT-4B: Medical Permission for Overnight Field Trip – Parent Purpose – gives permission to receive medical care while on an overnight field trip.

64 Forms FT-4C: Medical Permission for Overnight Field Trip – Physician Purpose – gives permission to carry/administer medication while on an overnight field trip.

65 Forms FT-7: Field Trip Permission / Private Transportation Purpose – gives permission for student to travel in private via non-district transportation (private & public).

66 Emergency Medical Treatment If student requires medical attention during trip, every attempt will be made to contact you (as well as the others listed on your Emergency Contact Form) immediately. If medical services are needed, they will be paid for and then you will reimburse me immediately upon return to U.S. (and then you will go through your insurance company to be reimbursed).

67 Forms FT-8: Student Conduct Purpose – clarify expectations for student behavior while on trip

68 Code of Conduct Student will participate in activities with their French hosts. Student will be mature & courteous. Student will obey family/school rules. Student will NOT drive any vehicles. Student will not purchase, use or have in their possession cigarettes, cigars, or other tobacco products.

69 Code of Conduct Student will not purchase, use or have in their possession any drug/narcotic, unless prescribed by a medical professional. Student will not purchase, abuse or have in their possession any alcoholic drinks.

70 Alcohol Your student WILL be offered wine at dinner by their host families as part of the cultural experience. Your student IS of legal age in France to purchase and consume alcoholic beverages. The school has a zero tolerance policy for abuse of alcohol, drugs and tobacco products while on school trips.

71 It happened in Fairport… Students-Suspended-After-Class- Trip/A3TfLGxUjEGlnIQYnA1o-w.cspx Moral of the story Moral of the story: Your parents and you have worked hard and paid a lot of money for you to participate in this trip. Dont ruin it by breaking school rules that you knew about ahead of time!

72 Alcohol So how we will reconcile such a situation? (1) You must make your expectations extremely clear to your student about the consumption of alcoholic beverages during this trip.

73 Alcohol (2) Students found to have abused tobacco products, alcohol, or drugs during the trip will be referred to the principal for a Superintendents hearing that will result in disciplinary consequences as if the student had consumed said products on school grounds.

74 Other behaviors… Faced with sudden freedom, your student may be tempted to engage in other behaviors, that while not specifically addressed in the code of conduct or school policy, should nonetheless be discussed between parents and students prior to departure including, but not limited to, getting tattoos or body piercing.

75 Other behaviors… These behaviors are inherently dangerous and neither the school district nor any of the chaperones accompanying the group take any responsibility, financial or otherwise, if a student engages in them while on the trip. PARENTS: TELL YOUR STUDENT WHAT YOUR EXPECTATIONS ARE FOR THEIR BEHAVIOR!!

76 Discipline In the event your student engages in inappropriate behavior during the trip at any time, you will be contacted IMMEDIATELY, regardless of the time of day.

77 Inappropriate behavior smoking, abusing alcohol of ANY kind, abusing a controlled substance, engaging in sexual behavior, causing bodily harm to another individual or damage to anothers property, being insubordinate towards a chaperone or disrespectful to another member of the group.

78 Discipline These actions committed once are grounds for disciplinary action and will be reported to Mrs. Grow, the Board of Education and the Superintendent upon our return!!!

79 Addendum A - France Paris Brittany Normandy

80 Addendum B - Rennes

81 Addendum C – Detailed Packing List

82 Questions?

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