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Communication Department Welcome to the Communication Department MLA Documentation Learning Module. In this module you will review how to document reference.

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Presentation on theme: "Communication Department Welcome to the Communication Department MLA Documentation Learning Module. In this module you will review how to document reference."— Presentation transcript:

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2 Communication Department

3 Welcome to the Communication Department MLA Documentation Learning Module. In this module you will review how to document reference materials used to write a research paper.

4 Topics covered include: Which style guide to use Why to cite When, what, and how to cite

5 As you learn about documentation, you may feel overwhelmed. You dont have to memorize how to document each type of source material, you just have to know where to look. A style guide will show you how to document all types of reference sources.

6 MLA Documentation

7 Style guides are used to set the standard for writing within specific disciplines. Style guides determine how to write what may otherwise be ambiguous. Is it $100 or one hundred dollars? Style guides also determine how sources need to be documented to give credit where credit is due.

8 There are many different style guides. Guides are developed to support writing in specific subject areas or fields. Each guide is the product of a professional association that supports the subject area or field. (Howard, )

9 Examples of different style guides: American Anthropological Association, (AAA) Associated Press, (AP) American Psychology Association, (APA) Chicago Manual of Style, (CMS) Microsoft Manual of Style, (MMS) Modern Language Association, (MLA)

10 The American Anthropological Association Style Guide This is used for writing in the science of anthropology.

11 The Associated Press Style Guide This is used for writing newspaper articles.

12 The American Psychological Association Style Guide This is used for writing in the social sciences, for example, psychology and sociology.

13 The Chicago Manual of Style This is used for writing in the humanities, like philosophy and history. Note: this style is not used for writing in the language arts.

14 The Modern Language Association This is used for writing in the language arts – and is to be used for writing your research paper.

15 The Microsoft Manual of Style for Technical Publications This is used for writing technical and online publications.

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17 To avoid unintentional plagiarism The purpose of researching your thesis subject is to integrate your ideas with published authors ideas. The purpose of citing published authors ideas is to give your ideas authority. If you paraphrase another authors idea(s) without a citation – you are plagiarizing his or her work. (Howard )

18 To avoid the consequences of plagiarism, which are many. They include, but are not limited to: Reader outrage Personal shame Academic failure School sanctions Federal copyright laws broken Potential lawsuits (Raimes)

19 When, what, and how to Cite

20 Printed books Articles in printed periodicals Electronic sources Multimedia sources

21 Where to find citation information in a book: Title Author Publishers Address Publisher Publication Date

22 Single author Jenkins, Peter. Looking for Alaska. New York: St. Martins Press, Print.

23 Edited book Finch, Robert, ed. A Place Apart: A Cape Cod Reader. New York, London: W. W. Norton & Company, Print.

24 Numbered edition other than first Pyzdek, Thomas & Keller, Paul. The Six Sigma Handbook: A Complete Guide for Green Belts, Black Belts, and Managers at All Levels. 3rd ed. New York: McGraw Hill, Print.

25 Revised edition Burkett, Charles William. Agriculture for Beginners. Rev. ed. USA: Create Space Publications, Print.

26 Multiple authors Cripps, Arthur Shearly, Binyon, Ghose, Phillips. Primavera: Poems by Four Authors. Gloucester, U.K.: Dodo Press, Print.

27 Multiple books by the same author List the books in alphabetical list by title Orman, Suze. The Money Book for the Young, Fabulous and Broke, New York: 2005, Riverhead ---Women and Money: Owning the Power to Control Your Destiny, New York: Spiegel, 2007, Print. Alred, 163

28 Corporate author J.K. Lasser Institute. J.K. Lassers Your Income Tax 2010; or Preparing your 2009 Tax Return, New York: Wiley, 2009, Print

29 Multivolume works Standard and Poor. Standard and Poors Register of Corporations, Directors, and Executives. Vol. 1. New York: Standard and poor, Print.

30 Work in an edition collection Beatles. The Beatles Anthology. London: Chronicle Books,

31 Encyclopedia or dictionary entry Dillmont, Therese de. Knitting Laces. The Complete Encyclopedia of Needlework Print.

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33 Daily or weekly magazine Library database Borowitz, Adam. "Pavlov's Brother." New Yorker 11 Nov. 2004: Academic Search Premier. Web. 12 Nov Free web Springen, Karen. "Artful Aging." Newsweek 25 Jan. 2005: n. pag. Web. 12 May In print Borowitz, Adam. "Pavlov's Brother." New Yorker 11 Nov. 2004: Print.

34 Library database Ives, Frank, and Jonathan Lydon. "Freud's Vienna Revisited." Discover Aug. 2005: PsycINFO. Web. 15 Mar Free web Gelb, Norman. "Winter of Discontent." Smithsonian May 2003: n. pag. Web. 3 Apr In print Ives, Frank, and Jonathan Lydon. "Freud's Vienna Revisited." Discover Aug. 2005: Print.

35 Library database Brown, Patricia Leigh. "Tiffany Glass and Other Tales from the Crypt." New York Times 5 Sept. 1999: A1+. ProQuest Newspapers. Web. 10 June Free web Forman, Jackson. "Allston Gothic." Boston Globe 12 Aug. 2003: n. pag. Web. 12 June In print Brown, Patricia Leigh. "Tiffany Glass and Other Tales from the Crypt." New York Times 5 Sept. 1999: A1+. Print.

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37 Entire web site Dogs." Terrific Pets Web. 2 Mar Web page Collie Dogs." Dogs, Terrific Pets. 12 Sept Web. 2 Mar

38 Library database, entire book Kornblum, William. At Sea in the City: New York from the Water's Edge. Chapel Hill: Algonquin Books, NetLibrary. Web. 23 June Library database, single chapter Herlong, Mark. "Traces of the Past in Blagden Alley." Washington Palimpsest. Ed. Ryan Shepard. Washington: Reedbird Hill Press, Academic Search Premier. Web. 11 Apr Web book Seton, Ernest Thompson. The Arctic Prairies: A Canoe-Journey of 2,000 Miles in Search of the Caribou. New York: C. Scribner's Sons, Project Gutenberg. Web. 8 May 2006.

39 Short work from a web site, with a corporate or organizational author Adobe Systems Incorporated, Captivate 5.5 Tutorials Adobe Systems Inc., Web. 8 Feb. 2012

40 Article posted on a wiki - A wiki is a web site whose users can make additions or changes. How to Write a Wikipedia Article. Wiki How. Media Wiki., 10 Sept February, 2012

41 message Franken, Al, Your Boss is Not Your Doctor. Message to the author. 2 Mar

42 Blog entry: in a blog there is a single writer, or group of writers, who make the primary contributions and readers can only comment. Wilkerson, Rachel. When Friendships Break. The Life and Lessons of Rachel Wilkerson. Food Buzz, 7 June Web. 2 Mar

43 Publication on a CD-ROM The Learning Company. Peter Rabbit CD- ROM

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45 Film, video, or podcast Super Sales Presentations: How to Captivate Your Prospects in a Distracted, Preoccupied World. Dir. Michael Jeffreys. Pref. Patricia Fripp. Waterford: seminars on DVD, DVD (Alred, 165)

46 Radio or television program Illegals and Licensing: Backroom Maneuvering; Yahoo! and China. Lou Dobbs Tonight. Host Lou Dobbs. CNN. 7 Nov Television (Alred, 165)

47 Television interview Abrams, J. J. Interview by Charlie Rose. Charlie Rose Show. PBS. WOSU. Columbus. 15 Jun. 2011, Television

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49 Tables, graphs and images from a secondary source Mallony, Marcus. Image Rainfall. National Geographic. National Geographic Soc., n.d. 8 Dec

50 Personal interview Mallony, Marcus. Personal Interview. 1 Aug Personal letter Mallony, Marcus. Letter to the author. 21 Dec. 2011

51 Brochure or pamphlet Jefferson County Extension Office. Department of Agriculture. Soil Conservation Methods. Washington: GPO Print

52 Government document or report United States Department of Housing and Urban Development. Affordable Housing Initiatives in Rural America in Publication No Washington: GPO Print

53 Lecture or speech Moran, Susan. Rhodes Hall, Columbus State Community College, Columbus. 3 May Lecture

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55 In-Text Citations When using a citation within the text of a paper, within parentheses - use the author and page number separated only by a space. Determining the number of inches of snowfall, The inches of annual rainfall in Peru is equal to the number of inches of snowfall in Alaska.(Mallony 4). Or : As Mallony writes, the inches of annual rainfall in Peru is equal to the number of inches of snowfall in Alaska for the same year (4).

56 Lintzer 14 This report examines the nature and disposition of the ethics cases handled companywide by CGFs ethics officers during The purpose of such reports is to provide the Ethics and Business Conduct Committee with the information necessary for assessing the effectiveness of the first year of CGFs Ethics Program (Davis, Marks, and Tegge 142). According to Matthias Jonas, recommendations are given for consideration in planning for the second year of the Ethics Program (Internet 152). The Office of Ethics and Business Conduct was created to administer the Ethics Program. The director of the Office and Ethics and Business Conduct was given the responsibility for the following objectives, as described by Rossouw: Communicate the values, standards, and goals of CGFs Program to employees. Provide companywide channels for employee education and guidance in resolving ethics concerns. (1543) The purpose of Ethics Program, according to Jonas, is to promote ethical business conduct through open communication and compliance with company ethics standards (Ethics 89). Authors last name and page number. One-inch margins with double-spaced text. Publication with multiple authors. Long quote indented one inch, double-spaced, without quotation marks. In-text citations give author name, and page number. The title is used when quoting multiple works by the same author. (Alred, 167)

57 Heading centered. List alphabetized by authors last names or title and double-spaced. Hanging-indent style used for entries. (Alred, 168) Lintzer 21 Works Cited Davis, W. C., Roland Marks, and Diane Tegge. Working the System: Five New Management Principles. New York: St. Martins, Print. International Business Ethics Institutes, Intl. International Business Ethics Institute. Intl. Business Ethics Inst., Web. 14 Jan Jonas, Matthias. Ethics in Organizational Communication: A Review of the Literature. Journals of Ethics and Communication 29 (2010): The Internet and Ethical Communication: Toward a New Paradigm. Journal of Ethics and Communication 32 (2008): Print. Rossouw, George J. Business Ethics in South Africa. Journal of Business Ethics (2010): Print. Schipper, Fritz. Transparency and Integrity: Contrary Concepts.? Globalization and Business Ethics. Ed. Karl Homann, Peter Koslowski, and Chrostoph Luetge. Burlington: Ashgate, Print. Smith Terrence. Legislating Ethics. NewsHour Business Ethics Anthology. Host Jim Lehrer. DVD. Encino: Business Training Media, DVD. United States. Natl. Science Foundation. Conflicts of Interest and Standards of Ethical Conduct. NSF Manual No. 15. Arlington: Natl. Science Foundation, Print.

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59 The following sources are great places to look for tips on citing reference materials. Remember, you dont have to memorize how to cite material – you just need to know where to look.

60 Your Textbook In addition to your textbook, Pearson, the publisher of your textbook, has a website for Technical Communication 12th Edition with lots of additional resources for students including, chapter summaries, samples, exercises, tutorials and more. Check it out! html Free Survey Software for Developing Questionnaires The following free survey tools can help you develop professional looking questionnaires. Once a survey is developed, you will be given a URL that links to the survey. You can send the URL to people via , post the URL on your Facebook page or other social media site, or simply print out hard copies for people to answer.

61 Both tools guide you through the question development process and analyze the results (which takes most of the work out of using questionnaires for research). The analyses, which are updated each time someone completes a questionnaire, include graphs and charts that can be used as visuals for your reports. Both applications require signing up for free accounts before you can develop a questionnaire. This may lead to a barrage of advertisements from the companies, so you may want to use an alternative address when you sign up for an account. Take a little time to poke around the websites and read about the applications before you sign up. Create a practice survey that you can test on a few trusted friends (or classmates) before developing the survey you actually send out for your project.

62 SurveyMonkey Zoomerang Grammar, Mechanics, Writing, Documentation, Etc. OWL The Online Writing Lab (OWL) at Purdue University is one of the best in the country.

63 MLA Documentation Detailed information about MLA in-text citations is available from Owl at Purdue. Check out the left navigation bar for additional information of all types about MLA style. Capital Community College Guide to Grammar and Writing This site has interactive quizzes in addition to excellent information about grammar and writing. SpellChecker.Net Free online spelling, grammar and thesaurus checker. Easy Bib Automatic works cited and bibliography formatting for MLA, APA and Chicago/Turabian citation styles.

64 Elements of Style Written by William Strunk, Jr. and E. B. White (remember Charlottes Web?) this is the definitive handbook on grammar and writing. You will never find the rules on grammar and writing more simply and concisely explained than in this compact, affordable book, available in both paperback and hardback form. Introductory Elements of Style William Strunk published the Introductory version of the handbook in 1918, and the rules still apply! Bartleby.com has published the out-of-print version of the Introductory handbook online – and its free!

65 Dictionary.com Definitions, thesaurus, and links to other helpful online references are available here. Check out the Word of the Day. Merriam-Webster.com Free online dictionary, thesaurus, Spanish - English and medical dictionaries, and audio pronunciations. Refdesk.com Take the time to scroll down through the home page of this portal with links to just about any kind of information you might need. Wikipedia.org Free online encyclopedia

66 Libraries There is a wealth of information available from the public libraries in Central Ohio. If you cant find what you want at the ERC, try one of the other excellent libraries Columbus State Library, AKA the ERC (located in Columbus Hall) Dont overlook the excellent online databases as resources for your term project. Factor in Ohio Link and the helpful reference librarians, and you have one of the most comprehensive College library systems in the state. You can reserve a private study room, check out a laptop for use inside the library, or stop by the new Writing Center on the lower level for help from a tutor. A current student ID is required for study room or laptop use, and of course, for checking library materials.

67 Columbus Metropolitan Library Do you know the Columbus Metropolitan Library is consistently ranked as one of the top public library systems in the country? Do you know the main branch is a ten- minute walk or a two-minute drive from the CS main campus? Do you know there is free parking for the first hour in the parking garage directly under the library? No need to hike through the snow or get wet during inclement weather! The reference librarians on the second floor Business reference section are a dream resource for students. Choose from among 21 satellite locations if you live in the burbs. State Library of Ohio A 5-minute drive from the downtown campus will get you to the State Library of Ohio with references librarians, special collections, and databases that are not available at other libraries. Check out the resources for state residents and apply for a library card online 24/7.

68 Other Public Libraries Yes, there are more! Grandview Heights Public Library Upper Arlington Public Library Westerville Public Library Worthington Public Library

69 Columbus State Resources Columbus State's Online Writing Resource Center (OWRC) You dont have to come to campus to get writing help 24/7. In Blackboard under My Communities, look for the link to the OWRC. Columbus State's brick and mortar Writing Center On the Main Campus, go to the lower level of the CS Library to use the new and improved Writing Center. If you prefer talking to a tutor face-to-face, this is the place to go. Scroll down to see the numerous online tutorials that are also available. The Delaware campus and the Dublin and Westerville sites also have writing tutors available on a more limited basis. Call before you go to find out when a tutor will be available.

70 Technical problems? Who do you call at CS if youre having technical issues? The Help Desk! 614/ Columbus State Bookstore Need I say more? CS Student Handbook Download a PDF file with the CS Student Handbook. You may be surprised by the information youll find. The version should be out soon. In the meantime, this one will do

71 Works Cited and Bibliography to Follow

72 Gerald J. Alred, Charles T. Brusaw, Walter E. Oliu. "MLA." Gerald J. Alred, Charles T. Brusaw, Walter E. Oliu. The Business Writer's Handbook - Tenth Edition. Boston: Bedford/St. Martin's, Howard, Rebecca Moore. "Documentation Matters: MLA Style." Howard, Rebecca Moore. Research Matters: A Handbook for Writing and Research. New York: McGraw-Hill, "Writing Responsibly in the Information Age." Howard, Rebecca Moore. Writing Matters: A Handbook for Writing and Research. New York: McGraw-Hill, Howard, Rebecca Moore, Amy Rupiper Taggart. "Taking Notes and Keeping Records." Rebecca Moore Howard, Amy Rupiper Taggart. Research Matters: A guide to Research Writing. New York: McGraw-Hill, Raimes, Ann. "Part 5: MLA Documentation." Raimes, Ann. Keys to Successful Writing: A Handbook for College and Career. Boston: Wadsworth,

73 Gerald J. Alred, Charles T. Brusaw, Walter E. Oliu. "MLA." Gerald J. Alred, Charles T. Brusaw, Walter E. Oliu. The Business Writer's Handbook - Tenth Edition. Boston: Bedford/St. Martin's, Howard, Rebecca Moore. "Documentation Matters: MLA Style." Howard, Rebecca Moore. Research Matters: A Handbook for Writing and Research. New York: McGraw-Hill, Howard, Rebecca Moore. "Writing Responsibly in the Information Age." Howard, Rebecca Moore. Writing Matters: A Handbook for Writing and Research. New York: McGraw-Hill, Howard, Rebecca Moore, Amy Rupiper Taggart. "Taking Notes and Keeping Records." Rebecca Moore Howard, Amy Rupiper Taggart. Research Matters: A guide to Research Writing. New York: McGraw-Hill, Kitty O. Locker, Stephen Kyo Kaczmarek. "Module 22: Finding, Analyzing, and Documenting Information." Kitty O. Locker, Stephen Kyo Kaczmarek. Business Communication: Building Critical Skills - 5th Edition. New York: McGraw-Hill Irwin, Raimes, Ann. "Part 5: MLA Documentation." Raimes, Ann. Keys to Successful Writing: A Handbook for College and Career. Boston: Wadsworth,

74 The Associate Press. The Associate Press Stylebook and Briefing on Media Law. Ed. Sally Jacobsen, David Minthorn Darrell Christian. New York: The Associated Press, The Modern Language Association of America. MLA Handbook or Writers of Research Papers - Seventh Edition. New York: The Modern Language Association of America, Fulwiler, Toby, Alan R. Hayakawa. "Evaluating Research Sources." Toby Fulwiler, Alan R. Hayakawa. The Blair Handbook - Fifth Edition. Upper Saddle River, N. J.: Pearson Education, Inc.,


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