Presentation on theme: "Reform Enterprise your e-form solution Rated 5 stars by ZD Net Ease of Use Clean Interface Uniqueness."— Presentation transcript:
Reform Enterprise your e-form solution Rated 5 stars by ZD Net Ease of Use Clean Interface Uniqueness
Reform is four products in one… It allows you to design a electronic form that information (i.e.–variable data) will be placed into. It automatically distributes the final document to multiple places, resulting in savings from distribution costs and time It can be used to convert a print job originally designed for another printer to a MFP or printer (Data Stream Conversion) Scan to Print
Are you tired of looking at the same format? The document that Reform creates, replaces expensive multi- part forms or preprinted forms. Reform enhances the look of documents, easily updating their look and feel. Before After
Total Unattended Automation Overlay Process Extract Important Information MFPs Printers Fax Systems Email Systems Archival Storage Bob's Premier Paints Email: email@example.com Fax: (617)234-5643 Captured Documents Once information is entered, simply click one button, and the document is routed to all the needed destinations. The Reform document can automatically be: Printed on a standard copier and printer. Distributed via email and fax. Stored to an online archive system.
Benefits of Reform Enhanced company image with more professional looking documents Improve control over document flow throughout the company and cut down on human error. Save Time by eliminating: the need to hand deliver or mail hard copy documents waiting for slow dot matrix printers archaic, paper based filing cabinets Save Money by eliminating: the need to order and store preprinted multi-part forms the high cost of labor to print, distribute and file preprinted multi-part forms the expenses from maintaining old dot matrix systems the cost of mailing the different parts of a form
Intelligent Printing Reform will connect in seconds to MFP/Printers Full access to input and finishing capabilities: Advanced bin and tray selections Duplexing, Collating, Stapling, Mail Sorters Access codes (for added security). Automated distribution to any printer or MFP on the Network, internet or intranet. Perfect alignments every time; no more Post Script or PCL problems
Seamless Faxing Increase productivity with unattended faxing Distribution information is obtained right from the applications print stream, ODBC or built-in cross reference database. Automatic cover page is created by Reform. Interfaces with the most popular enterprise fax systems.
Automatic E-mailing Never type in destination information again. Reform pulls the needed fields directly from the system. Reform supports several ways to send E-mail: Using the default MAPI e-mail system - MS Outlook, MS Exchange, etc. SMTP server e-mail Secure SSL email -Protects transmission of any confidential or protected information -Using Omtools GeniDocs, e-mails comply with HIPAA requirements for secure email transmission
One click Archiving Automatic and seamless archiving of critical transaction documents. Enables advanced archiving technology to be introduced into a legacy network. Custom index fields. Perform full text searches. Archiving function control.
Scanners Scan to Print Allows users to scan documents to specific printing devices MFP2 MFP3 MFP4 Printers Server Reform Spooler Reform spooler monitors the folders and automatically forwards to the associated printer/MFP for printing (one to one relationship between folder and printer) MFP1
Scan to Print Benefits Users can route documents through LAN, WAN or Internet. Enables color transmissions and high resolutions. Provides added security. No cost compared to using fax lines. Increased transmission speeds.
An order entered into the AS/400 host application needs to be distributed to the billing department, the warehouse, the customer, and company archive system. Warehouse Billing Dept Customer Archive System A copy to the billing dept. copier An fax to the warehouse Confirmation to the customer via email A copy to the online archive system
Once the document is printed from AS/400, Reform captures the print stream Applies form overlay Important information is extracted, i.e. – fax numbers & email addresses Information is used to route the document to the specified devices. Overlay Process Extract Important Information MFPs Printers Fax Systems Email Systems Archival Storage Bob's Premier Paints Email: firstname.lastname@example.org Fax: (617)234-5643 Captured Documents
Billing Dept A copy to the billing dept. copier A hard copy is automatically sent to the billing departments MFP with custom formats applied to the print job. Archive System A copy to the online archive system Invoice Information Invoice # P.O. # Date 0274 9321 02/05/2003 Auto Exchange 555 North Airport Blvd. Park Valley, FL 32751 Bill ToShip To Auto Exchange 555 North Airport Blvd. Park Valley, FL 32751 Terms Net 30 Due Date Ship DateSalesperson 04/02/200303/01/2003John Smith Description Barcode 3 of 9 Shipped Unit Ext. Price B & D Burner Kit 30ft. 5/8 hose 3 2 15.50 12.95 46.50 25.90 Tax Total 4.34 $76.74 1023 Madison Ave New York, NY 10017 Tel. (212)444-2323 A finance charge of 2% per month (24% per annum) will be added to all amounts past due. B ridge S ystems 3 Invoice Information Unit Price Ext. Price Item Description Captured Documents A copy is also sent to the companys electronic archive system for future retrieval.
Fax via Reform connector Reform seamlessly processes the order to the fax system.. User defined business rules and delivery information are extracted from the information and the design overlay is applied A fax to the warehouse
via SMTP MAPI or Secure SSL Reform automatically emails a copy of the purchase order to the customer through Outlook A confirmation to the customer via email
Within seconds… Mary has sent documentation to the customer, warehouse, and billing department. Mary has filed a copy in the online archive system Order is Completed A copy to the billing dept. copier An fax to the warehouse Confirmation to the customer via email A copy to the online archive system
The Designer – Easy drag and drop customization The visual design suite is feature rich and easy to use
Works with virtually all Accounting, ERP or form generating applications Custom tailor any documents
Bar-codes 3 of 9 128 UPC EAN8 EAN13 PostNet 2D–PDF417 Include industry standard barcodes on labels or forms.
Link images to text Image-link can dynamically apply graphics according to the text content of the print-job. For example, the text laptop prompted the system to add the picture of the laptop computer.
Compatibility Works with all MFPs and printers. Reform works unobtrusively with all operating systems & applications, including: Windows, DOS, AS/400 (IPDS, APDS, SCS, AFPDS, ASCII ), Unix, VMS SAP, PeopleSoft, Microsoft, JDE, Oracle and Dynamics.
Reform Enterprise Automatically delivers documents when, where and how they are needed. Saves time and money. Reform is the ultimate printing engine! Replace Preprinted Forms Automate Workflow & Print Fax Email Archive
Other Solutions from FabSoft Tag Doc - efficiently automates the archival of document sets by combining barcode tagging with the scanning utility of any MFP or scanner. Snap Doc - automates the organization of images taken with a digital camera and enables them to be distributed to printers, fax, email and archive systems. MOST - Modular Object Scanning Technology, or MOST integrates with Ricoh MFPs and Sharp IMAGERs to provide distribution of scanned documents right from the MFP screen. User Printing - Enables document distribution to be configured from the user's application to any device. Postal Sorting - Addresses can be verified, corrected, and sorted accordingly for postal discounts of up to 9.5 cents per mail piece. Along with the core product, Reform, FabSoft's innovative solutions also include: