Presentation is loading. Please wait.

Presentation is loading. Please wait.

Using Technology to Step Up Your Job Performance Barbara Woods, IA State University Trudy Dunham, University of MN Extension Barbara Woods, IA State University.

Similar presentations


Presentation on theme: "Using Technology to Step Up Your Job Performance Barbara Woods, IA State University Trudy Dunham, University of MN Extension Barbara Woods, IA State University."— Presentation transcript:

1 Using Technology to Step Up Your Job Performance Barbara Woods, IA State University Trudy Dunham, University of MN Extension Barbara Woods, IA State University Trudy Dunham, University of MN Extension 05/05/09 CYFERnet

2 Group Participation Share a favorite technology tip / app /strategy that you use to be more productive Well add it to the presentation! Share a favorite technology tip / app /strategy that you use to be more productive Well add it to the presentation!

3 How to Think About Technology Both a tool and a vocational skill Understand the concept, function Constantly changing Becoming mobile, smart Converging, multi-functional Lots of low or no cost options Both a tool and a vocational skill Understand the concept, function Constantly changing Becoming mobile, smart Converging, multi-functional Lots of low or no cost options

4 Nonprofit & Nonessential Services Financial Safety Net Tax base, investments, interest rates, donations are down Requests for help, client base are up Customers may be slower paying invoices More difficult to get financing Tax base, investments, interest rates, donations are down Requests for help, client base are up Customers may be slower paying invoices More difficult to get financing

5 We are Living in Uncertain Times To survive in uncertain times, you need to do three things: Concentrate Focus Acquire the tools to change the world So you can make the change you want to see in the world! To survive in uncertain times, you need to do three things: Concentrate Focus Acquire the tools to change the world So you can make the change you want to see in the world!

6 But its not good enough to just be more productive in the old ways Imagine going to CYFAR as going to the Spa – Rejuvenate Yourself! Imagine going to CYFAR as going to the Spa – Rejuvenate Yourself!

7 Trends & Thought: A Whole New Mind Four major 'ages': Agricultural Age (farmers) Industrial Age (factory workers) Information Age (knowledge workers) Conceptual Age (creators and empathizers) Crucial Questions: Can a computer do it faster? Is what I'm offering in demand? Can someone else do it cheaper? Four major 'ages': Agricultural Age (farmers) Industrial Age (factory workers) Information Age (knowledge workers) Conceptual Age (creators and empathizers) Crucial Questions: Can a computer do it faster? Is what I'm offering in demand? Can someone else do it cheaper?

8 Trends & Thought: A Whole New Mind Creativity becomes the competitive difference Daniel Pink outlines six essential senses: Design – Utility enhanced by significance, elegance Story – Place facts in context, deliver with emotion Symphony – Synthesize, big picture thinking Empathy – Put self in others place; read cues Play – Bring humor, light-heartedness to work Meaning – Have an impact, make a difference Creativity becomes the competitive difference Daniel Pink outlines six essential senses: Design – Utility enhanced by significance, elegance Story – Place facts in context, deliver with emotion Symphony – Synthesize, big picture thinking Empathy – Put self in others place; read cues Play – Bring humor, light-heartedness to work Meaning – Have an impact, make a difference

9 Lets start with the easy stuff – you already know it! Our inbox is overflowing Weve been asked to pick up another task or project Were feeling overwhelmed Our inbox is overflowing Weve been asked to pick up another task or project Were feeling overwhelmed

10 Organize Your Time and Tasks Use your calendar to reflect how to spend your time Schedule specific times each day to deal with email, blogs and phone calls Read email, blogs, reports online Take immediate action so you only touch it once Use your calendar to reflect how to spend your time Schedule specific times each day to deal with email, blogs and phone calls Read email, blogs, reports online Take immediate action so you only touch it once

11 One Note Part of the basic Microsoft Office Suite Aggregates, organizes notes Sources your pastes Makes it easy to integrate Part of the basic Microsoft Office Suite Aggregates, organizes notes Sources your pastes Makes it easy to integrate

12 Organize Your Incoming/Outgoing Email Create folders for mail from key people, groups you catch up on periodically Folders list # of new messages Use relevant Subject Line message Use Task Follow-up flags with timeline Categorize the rest of the stuff Create folders for mail from key people, groups you catch up on periodically Folders list # of new messages Use relevant Subject Line message Use Task Follow-up flags with timeline Categorize the rest of the stuff

13

14 More Email Tips Remove self from lists that stuff inbox Open only when ready to deal with it Use trash to immediately get rid of Forward immediately for someone else to deal with Dont procrastinate! It only builds stress and wastes the time you have to change your world! Remove self from lists that stuff inbox Open only when ready to deal with it Use trash to immediately get rid of Forward immediately for someone else to deal with Dont procrastinate! It only builds stress and wastes the time you have to change your world!

15 Develop Effective To Do System Remind self of deadlines and tasks to keep goals in sight, keep big projects manageable Digital reminders that come automatically Whats important, not just whats urgent Remind self of deadlines and tasks to keep goals in sight, keep big projects manageable Digital reminders that come automatically Whats important, not just whats urgent

16 Organization of Information Average worker spends 1.6 hrs / wk looking for info they can't find Define a place for everything -- in your office and on your computer -- One Note + folder for other documents. Work with 1 file or project at a time Title in ways you can find things Average worker spends 1.6 hrs / wk looking for info they can't find Define a place for everything -- in your office and on your computer -- One Note + folder for other documents. Work with 1 file or project at a time Title in ways you can find things

17 Carrying Your Laptop With? Use laptop to take notes in meeting? Watch relationships or the screen? Haul laptop with me when travel ? Use business office / Blackberry or need to really work with documents? Your Work Style & Your Memory are key Use laptop to take notes in meeting? Watch relationships or the screen? Haul laptop with me when travel ? Use business office / Blackberry or need to really work with documents? Your Work Style & Your Memory are key

18 Waste Energy $$ or Time? Screen saver uses as much power as on Computer uses 65 watts/hr in regular use, 5-35watts/hr in hibernation Decide if boot up time a factor Unless Tech Support is updating the software on your PC, no reason to leave tech on when youre gone Get a power strip with surge protector Screen saver uses as much power as on Computer uses 65 watts/hr in regular use, 5-35watts/hr in hibernation Decide if boot up time a factor Unless Tech Support is updating the software on your PC, no reason to leave tech on when youre gone Get a power strip with surge protector

19 Rethink & Rejuvenate Agatha Christie, in her autobiography, noted: I never thought I would be so wealthy I could afford to own a car, or so poor I couldnt afford to have servants. Productivity tools change with the times As do how we get the work done! Agatha Christie, in her autobiography, noted: I never thought I would be so wealthy I could afford to own a car, or so poor I couldnt afford to have servants. Productivity tools change with the times As do how we get the work done!

20 WHAT IS YOUR WORK? Communicate Collaborate Develop programs, presentations, papers, curriculum Outreach Hands on program delivery Communicate Collaborate Develop programs, presentations, papers, curriculum Outreach Hands on program delivery

21 Telework / Telecommute A way to grow without incurring more fixed costs – give up real estate Giving employees a raise without changing salary – saving the gas, parking, lunch & clothes costs More personal control over work place Usually a blend, require communication Mobile Internet & phone required A way to grow without incurring more fixed costs – give up real estate Giving employees a raise without changing salary – saving the gas, parking, lunch & clothes costs More personal control over work place Usually a blend, require communication Mobile Internet & phone required

22 Virtual Meetings Cut out the travel time and expense Use the level of technology needed for the meeting purpose, & the networking /socialization to remain a strong group Webcam video for needed face time When powerpoint needed: Connect, DimDim (See Scholarship for collaboration tools) Cut out the travel time and expense Use the level of technology needed for the meeting purpose, & the networking /socialization to remain a strong group Webcam video for needed face time When powerpoint needed: Connect, DimDim (See Scholarship for collaboration tools)

23 SKYPE VoIP IM Conference call Send documents Get a headset W-W/o video VoIP IM Conference call Send documents Get a headset W-W/o video

24 DOODLE Deciding among a group of people Scheduling Selecting Deciding among a group of people Scheduling Selecting

25 Scholarship Boyer, 1990: Discovery Integration: to give meaning to isolated facts, putting them in perspective (p. 18) Application Teaching Boyer, 1990: Discovery Integration: to give meaning to isolated facts, putting them in perspective (p. 18) Application Teaching Amazon.com photo (source)source

26 ZOTERO Research based Manage the sources of info you find online Research based Manage the sources of info you find online

27 DABBLEBOARD White board Can import image White board Can import image

28 VUE Visual Understanding Environment Mind map Make slide show Mind map Make slide show

29 GOOGLE APPS: multifunction group work

30 WIGGIO multipurpose group work

31 CO-MENT Critique with notes right beside the text

32 JING: Screen Capture

33 SPLASH-UP: Photo Editing

34 FLICKR: Archive / Gallery

35 USTREAM: Live Video Stream

36 MERLOT Multimedia educational resources for learning and online teaching Educational content to be reused, customized, mixed Multimedia educational resources for learning and online teaching Educational content to be reused, customized, mixed

37 MOODLE: Course/CMS

38 Pause to Do Nothing Dont allow tech & change to stress you Tech is your tool – youre not its tool! Develop habits to keep your focus Use participatory nature of media to share the burden Be productive in ways that facilitate your survival & flourishing in todays world – Important as well as urgent! Dont allow tech & change to stress you Tech is your tool – youre not its tool! Develop habits to keep your focus Use participatory nature of media to share the burden Be productive in ways that facilitate your survival & flourishing in todays world – Important as well as urgent!

39 Professional Development Take 20 minutes a day, build up to an hour, to invest in yourself and make yourself a better professional TED, YouTube.com/edu eXtension 30 minute tech sessions Online Courses & Webinars RSS feeds for blogs, Friendfeed Online Journals Podcasts to go Take 20 minutes a day, build up to an hour, to invest in yourself and make yourself a better professional TED, YouTube.com/edu eXtension 30 minute tech sessions Online Courses & Webinars RSS feeds for blogs, Friendfeed Online Journals Podcasts to go

40 FRIENDFEED Aggregate the micromedia feeds Exposure to divergent, new ideas Separate out the personal, professional Aggregate the micromedia feeds Exposure to divergent, new ideas Separate out the personal, professional

41 OUTREACH People who change the world need the tools to do it

42 From The People Formerly Known as The Audience There has been a shift in power Blogs make us the Press Podcasting make us Radio Video make us channels into homes We are on our own clock We participate, create, communicate, share, influence, impact Social media is not a game played from the sidelines There has been a shift in power Blogs make us the Press Podcasting make us Radio Video make us channels into homes We are on our own clock We participate, create, communicate, share, influence, impact Social media is not a game played from the sidelines

43 Tenets of SM Online Life All ideas compete on even footing Contribution counts > credentials Hierarchies are natural, not prescribed Leaders serve rather than preside Tasks are chosen, not assigned Groups self-define, self-organize Resources get attracted, not allocated All ideas compete on even footing Contribution counts > credentials Hierarchies are natural, not prescribed Leaders serve rather than preside Tasks are chosen, not assigned Groups self-define, self-organize Resources get attracted, not allocated Hamel, Facebook Generation vs. The Fortune 500, WSJ 3-24-09

44 Tenets of SM Online Life Power comes from sharing information, not hoarding it Opinions compound, decisions are peer- reviewed Users can veto most policy decisions Intrinsic rewards matter most Hackers are heroes Power comes from sharing information, not hoarding it Opinions compound, decisions are peer- reviewed Users can veto most policy decisions Intrinsic rewards matter most Hackers are heroes Hamel, Facebook Generation vs. The Fortune 500, WSJ 3-24-09

45 Doing Outreach with SM More about sociology than technology: its about conversation, dialogue The best communication starts with good listening skills & respect Opening up, loss of control, dynamic Need to get to personal, trust, Participatory, constancy, creative 24/7 More about sociology than technology: its about conversation, dialogue The best communication starts with good listening skills & respect Opening up, loss of control, dynamic Need to get to personal, trust, Participatory, constancy, creative 24/7

46 Our Audience / Customers >35 is adopting SM & consumer electronics (blogs, Twitter, iPod, FB) faster than any other generation Women >55 are the fastest growing age group on FB -- use FB to communicate with family Boomers expect to work longer, need to keep digital skills current >35 is adopting SM & consumer electronics (blogs, Twitter, iPod, FB) faster than any other generation Women >55 are the fastest growing age group on FB -- use FB to communicate with family Boomers expect to work longer, need to keep digital skills current

47 Strategies for Outreach Work Newsletters, Research Briefs, Radio Spots, Websites arent conversations or strategies New role: go online & listen. Find out where the important conversations take place, where the people who need you are. Engage in conversation. Speak with, not to. Add others contributions to yours. Develop your credibility, authenticity, utility Newsletters, Research Briefs, Radio Spots, Websites arent conversations or strategies New role: go online & listen. Find out where the important conversations take place, where the people who need you are. Engage in conversation. Speak with, not to. Add others contributions to yours. Develop your credibility, authenticity, utility

48 Join Existing Groups Face book and other public

49 Form Niche Groups Ning or private group Invite who you want Ning or private group Invite who you want

50 Provide Brief Quick Updates

51 Viral Marketing Getting the word out about your products, keeping a high profile. Twitter is the social media for that Community Emergency management Summer programming Listserv and text blasts other options: Ask clients what works for them Getting the word out about your products, keeping a high profile. Twitter is the social media for that Community Emergency management Summer programming Listserv and text blasts other options: Ask clients what works for them

52 Build your Own Advocates In the online chatter of social networking, be where you can. But build Advocates – clients and peers who know your work and will talk up your services and events, recommend you. Relationships and trust inherent in social networking today make your advocates an excellent speaker for you In the online chatter of social networking, be where you can. But build Advocates – clients and peers who know your work and will talk up your services and events, recommend you. Relationships and trust inherent in social networking today make your advocates an excellent speaker for you

53 In Summary, Technology Tech will evolve, Profoundly affects the way we work, A means for empowering people Think differently about how we work Be productive in ways that facilitate our survival, more effective work What works for you -- no one right way to do it Tech will evolve, Profoundly affects the way we work, A means for empowering people Think differently about how we work Be productive in ways that facilitate our survival, more effective work What works for you -- no one right way to do it

54 CYF@UMN.EDU Thanks for the opportunity!


Download ppt "Using Technology to Step Up Your Job Performance Barbara Woods, IA State University Trudy Dunham, University of MN Extension Barbara Woods, IA State University."

Similar presentations


Ads by Google