Presentation on theme: "Safety Training Pack June 2010"— Presentation transcript:
1 Safety Training Pack June 2010 Home Working SafelySafety Training PackJune 2010
2 IntroductionThis training pack is for all staff who work at, or from, homeHome working can bewhere staff work at home for all of their working timepart of Flexible Working arrangements or where mobile staff use home as a baseThis training pack outlines health and safety information you need for your job. If you have any queries speak to your manager or call the Occupational Safety Team
3 Introduction continued… Before home working commences managers have to assesssuitability of job/role and the tasks to be undertaken at homesuitability of employeesuitability of the home work areaPermission will only be given if this is appropriate to the work and if there will be no detrimental effects on the health, safety and welfare of you and your colleagues, e.g. if you have supervisory duties, are a first aider or fire warden, alternative arrangements or cover must be in place before home working commences.Further advice can be found in Home Working Safely, Health & Safety Guidance for Managers on the Occupational Safety webpages and from Human Resources Advisers.
4 The Legal PositionOver 2 million people work at home and the numbers are rising, so you are not alone!Much of the health and safety legislation that applies to on-site workers applies to home workers.Insurance When you are working at home you are covered by the Councils insurance policy for employers liability and personal accident, the same as other employees.All council equipment is insured and you are expected to take reasonable care of it. Any loss or damage must be reported to your manager.
5 Health and Safety at Work Act Employers have a duty to protect the health, safety and welfare of their employees, even when working at homeYour manager must ensure youare working in a safe environmenthave adequate welfare facilitieshave safe equipment and ways of workingare given appropriate information, instruction, training and supervision
6 Health and Safety at Work Act - continued Employees also have duties under the law-to take reasonable care of your own health and safetyto take reasonable care of the health and safety of others who may be affected by your work. At home this will be your family and friends.co-operate with your manager on safety issues - follow the procedures put in place when home working commencesinform your manager about any problems/hazards you experience whilst working.Read the Council’s Health and Safety at Work Policy for moredetails about your responsibilities.
7 Risk AssessmentYour manager will ensure risk assessments are carried outbefore home working starts, once it’s commenced and atregular intervals and you will have a part to play in theseassessments.The assessments will coverthe tasks to be donesuitability of your home work spaceyour training requirementsequipment requirementsadequate procedures
8 Provision of Equipment Your manager will have considered what, if any, furniture, equipment or IT connections will be provided by the Council and discussed the decision with you. This will depend on the length of time you will be working at home, the nature of the work and the results of risk assessments.As a general rule you will not be expected to use your own equipment except for occasional or ‘ad hoc’ home working, and only with prior approval of your manager.
9 Provision of Equipment Where appropriate you must allow Council employees (orapproved contractor) into your home to install, maintain orremove such items.All furniture and equipment must besuitable for the taskmeet all the relevant safety standardsinstalled by competent peopleIf you have any concerns speak to your manager or theOccupational Safety Team.
10 Domestic Setting Physical aspects The main requirement is to adapt a space/area within yourhome whereyou can insulate yourself from the domestic activities during work time.you can ‘put work away’ and not have a constant reminder of work when you are enjoying family activities.At the same time the space must be large enough for you to carryout the work tasks safely.You must talk to your manager if you want to make changes to theagreed workspace.To eliminate the risk of violence and aggression, members of thepublic, clients or customers must not visit the home location inrelation to your work.
11 Domestic Setting Emotional aspects It’s important that home working is a ‘good fit’ for the rest of the family as well as yourself. They have to adjust to you being physically present but mentally pre-occupied.Appropriate care arrangements have to be made for dependant children/adults whilst you are working.
12 Hazards for Homeworkers (there may be others!) Domestic SettingEvery year almost 4000 people die and 2.7 million turn up inA&E departments seeking treatment following accidents in thehome. Your manager has to be sure you are safe whilstworking at home.Hazards for Homeworkers (there may be others!)FIREELECTRICITYSLIP/TRIPSDISPLAY SCREEN EQUIPMENT
13 Fire A greater number of fires occur in homes compared to workplaces. If you spend all, or a significant proportion, of your working time at home you will be asked to install a suitable smoke detector before home working commences. This should alert you quickly if a fire occurs and enable you to escape from the work area.You are responsible for the installation, testing and maintenance of the smoke detector.
14 ElectricityThere is the potential for electricity to kill or injure people.You are responsible for maintaining the integrity of your homeelectrical circuit.All electrical equipment supplied by the Council for you to use at home willmeet all relevant safety standardsbe installed by competent people.You must take care of the equipment and report any damageor problems that arise – Do you know the reporting procedureto follow?Your manager will arrange PAT testing of all electricalequipment supplied by the Council. Contact your manager ifthis does not happen.
15 Slips/Trips Falls are the main cause of injuries in the home. To try to prevent accidents happening to you, your family and other Council staff who occasionally visit (e.g. your manager) you will be asked to complete a checklist. This has been produced to help managers and home workers identify and eliminate potential problems.You must keep your work area hazard free, particularly the exit routes.
16 Display Screen Equipment If your workstation is badly set up you could develop aches and painsIt is important that you have had training on the health and safety aspects of setting up and working on display screen equipment. Speak to your manager if you need this trainingIt’s important to take task breaks to prevent vision problems, fatigue and stress. It’s easy to forget when working on your own with few distractions!Report any problems you experience to your manager – managers can’t help resolve problems if they don’t know about them!Complete a DSE risk assessment and repeat or review it at least once a year.
17 Laptop ComputersLaptop and portable computers are not designed for intensive or prolonged use and should not be the first choice for home workers. A risk assessment must be undertaken if one is considered.If a laptop is chosen, appropriate controls may be required to make it safer to use e.g. blocks to raise the screen; adaptor to connect a normal sized keyboard and mouse.If you have to carry a laptop your manager should have considered the manual handling issues and the possibility of violent theft. You may be given a wheeled bag or rucksack-type carrier to reduce the risk of injury.
18 Procedures Your manager will inform you of the procedures you must follow to report :accidentsproblems with furniture and equipmentsicknessThere must also be clear procedures for logging in/out of work–particularly important for those working from home to ensurethey are safe during and at the end of the working day.
19 ProceduresWorking hours, work patterns, frequency of face to face meetings, attendance at the office base etc. will be agreed before home working begins. You must agree any variations in advance with your managerFirst Aid provision will be considered as part of the risk assessment. You may be given a suitable first aid kit and basic first aid training
20 CommunicationGood communications are important to successful home working.There needs to be clear understanding between you, your managerand colleagues in the office, about what type of communications areexpected and at what intervals. Ground rules should be establishedand include :communication mechanisms e.g. , telephone, postcore contact times and contact frequencylist of contact names and numbersarrangements for face-to-face meetingsarrangements to receive Team and Council communicationsaccess to support e.g. ICT technical support contact detailsreporting proceduresmonitoring and evaluation proceduresoffice attendance requirements for e.g. training, team meetings etcOnce ground rules are established everyone must stick to them.
21 CommunicationSpending most of your time working on your own can lead to social isolation resulting in stress or depressionRegular face to face meetings are recommended between you and your manager, colleagues in the office, and possibly other home workersIt’s important that regular communications provide an opportunity for social chat and home workers have the opportunity to join the office or team social gatheringsManagers should promote a sense of belonging to the Council and you should feel part of ‘the team’Please talk to your manager, or Employee Health& Well Being Unit, if you feel stressedor depressed.
22 Summary of Manager’s Responsibilities ensure suitable and sufficient risk assessments are undertaken for home working activities and working environmentsensure home workers are aware of their own safety responsibilitiesensure suitable and safe equipment is providedensure fire precautions are in placemake homeworkers aware of procedures to follow e.g. to report accidents, problems, hazardsprovide suitable and sufficient trainingimplement a system to ensure home workers personal safety.
23 Summary of Employee Responsibilities receive permission from manager before working at hometake reasonable care of your own health and safetytake reasonable care of the health and safety of others who may be affected by your work.co-operate with your manager on safety issueswhere a smoke detector is required, take responsibility for installation, testing and maintenanceresponsible for maintaining working environment to agreed standardconsult with manager before making changes to the home working environment
24 Summary of Employee Responsibilities duty to report any problems by following the agreed proceduresresponsible for the integrity of the domestic electricity supplyensure appropriate care arrangements are made for dependant children/adults whilst you are workingmembers of the public, clients or customers must not visit you at home in relation to work