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The Blue Team: Corey Campbell, Eric Diep, Seth Hohensee Matthew Letchworth, Denis Mileyko, Zachary Regelski Mentor: Marissa Jimenez October 22nd, 2013.

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Presentation on theme: "The Blue Team: Corey Campbell, Eric Diep, Seth Hohensee Matthew Letchworth, Denis Mileyko, Zachary Regelski Mentor: Marissa Jimenez October 22nd, 2013."— Presentation transcript:

1 The Blue Team: Corey Campbell, Eric Diep, Seth Hohensee Matthew Letchworth, Denis Mileyko, Zachary Regelski Mentor: Marissa Jimenez October 22nd, CS410 Blue Team 2013

2 1. Resource Management 2. The Issue 3. Management Concerns 4. Tutoring at Old Dominion University 5. Existing Process Flow 6. Pitfalls of the PEP System 7. Process Flow Issues 8. Making Tutors Mobile 9. REMSY 10. REMSY (contd) 11. Example Solution Process Flow 12. Major Functional Components 13. The Competition 14. Advantages of REMSY 15. Potential Problems 16. References 17. References (contd) October 22nd, CS410 Blue Team 2013

3 Space, employees, and equipment Organizations have limited resources What kinds of resources are necessary? How much of a resource is needed? Who can make use of the resource? How can it be made available to consumers? Management becomes an issue of scale Is a given resource really available? How do we define effective use? October 22nd, CS410 Blue Team 2013

4 A program's ability to operate is constrained by the availability of their equipment, personnel, and workspaces. It is therefore important that an organization have a customizable system to manage said resources. October 22nd, CS410 Blue Team 2013

5 Locations of resources/events vary Diverse resources need to be tracked Data is not readily available for processing Misuse of program resources Systems are prone to entry/process errors Tracking systems are cumbersome Legacy infrastructure and resources October 22nd, CS410 Blue Team 2013

6 ODU has extensive tutoring accommodations 1 6(+) central locations as well as online tutoring Peer educator program offers tutoring for ~40 courses Special programs to support veterans Students can sign up to be tutors or receive tutoring 2 Many departments offer their own tutoring programs 2 TutorTrac Implemented by the Peer Educator Program Almost one year since implementation 2 Interface between students, tutors, and professors October 22nd, CS410 Blue Team —"Tutoring & Mentoring". Multiple pages, Web. Old Dominion University Academic Enhancement. 2.Jimenez, Marissa. Personal interview. 9 Oct

7 October 22nd, CS410 Blue Team Tutortrac Training Logging In and Logging Out.pptx 2. Tutortrac Training Making an Appointment.pptx —3. "TutorTrac Training Cancelling and Reschedulling.pptx".

8 Lack of universal adoption Departmental requirements for tutoring vary 1 Tutors are vetted and assessed by different criteria Requirements on participating student vary Tutoring has outgrown its facilities 1 Makes using static kiosk for student tracking unfeasible TutorTrac system is clunky 1 No way of tracking student turn away, interest in other courses 1 October 22nd, CS410 Blue Team Jimenez, Marissa. Personal interview.

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10 PEP has proposed equipping tutors with iPads 1 Add-on readers and software needed to swipe cards 1 A lot of trouble for a UIN-input device Adds additional resources to manage Does not address other issues October 22nd, CS410 Blue Team Jimenez, Marissa. Personal interview.

11 A system for managing the resources necessary to the operation of training programs in a secure and customizable manner. Web portal as well as mobile application Native support for card/code reading Tracks statistics for administrative report generation Monitors student turn away Allows for user driven study groups/mentoring October 22nd, CS410 Blue Team 2013

12 Uses student information to streamline sign-up Supports multiple programs and administrators within the same instance Allows students to apply to tutor classes Application requirements based on program templates Allows for verification methods based on the tutor, the student, or both , SMS, and App based alerts Alerts the student/tutor if their session is not closed October 22nd, CS410 Blue Team 2013

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15 October 22nd, CS410 Blue Team 2013 NameSpecial Hardware Track In/Out SchedulingPlatformInterface with University Report Generation Appointment Reminder REMSYOptionalYes Web-Based and Application Yes TutorTrac 8 OptionalNoYesWindows/MacYes LobbyTrac 5 Yes NoWindowsNoYesNo LobbyTrack 4 Yes NoWindowsNoYesNo Appointy 2 No YesWeb-BasedNo Yes Tutor Panel 7 NoYes Web-BasedNoYes EZ Tutor 3 NoYes Web-BasedNoYesNo TutorFile 6 No YesWindowsYes No AB Tutor 1 No Windows/MacNo Visitor Tracking 9 YesNo WindowsNoYesNo 1.AB Tutor 2.Appointy 3.EZ Tutor 4.Lobby Track 5.Lobby Trac 6.Tutor File 7.Tutor Panel 8.TutorTrac 9.Visitor Tracking Software

16 Leans on pervasiveness of smart phones/tablets/laptops Enhances ease of use by anticipating student needs Flexibility allows for a unified tutoring system Programs can have their own tutor, user, verification requirements Avoids breaching confidentiality of student UIN Secures student session logging Minimizes manual data entry October 22nd, CS410 Blue Team 2013

17 Lack of or slow adoption by University programs Differences between program requirements may confuse students and tutors Requires application maintenance Not all tutors/students have smartphones/tablets/laptops Can rely on kiosks/program issued devices as a catch-all October 22nd, CS410 Blue Team 2013

18 AB Tutor. Web. Globe Microsystems Ltd. AB Tutor Oct Appointy. Web. Appointy, Inc. Appointy. 2 Oct EZ Tutor. Web. GTSoft Inc. EZ Tutor. 2 Oct Jimenez, Marissa. Personal interview. 9 Oct Lobby Track 6 Premier Edition Visitor ID Software." ID Wholesaler. ID Wholesaler, n.d. Web. 7 Oct "LobbyTrac Arrival Visitor Tracking Software." Pitney Bowes. Pitney Bowes, n.d. Web. 7 Oct "Lobby Track." Software Informer. Software Informer, n.d. Web. 7 Oct Mastin, Michelle. "Scheduling Services Showdown: Schedulicity vs. Genbook vs. Appointy."PCWorld. PCWorld, 20 Feb Web. 7 Oct Tutor File. Web. Tutor File. Tutor File. 2 Oct "Tutor Panel." AppUseful. AppUseful, n.d. Web. 7 Oct October 22nd, CS410 Blue Team 2013

19 "Tutor Panel." TutorPanel. TutorPanel, Web. 7 Oct TutorTrac. Web. Redrock Software Coporation. TutorTrac. 2 Oct Tutortrac Training Logging In and Logging Out.pptx PowerPoint. Electronic Delivery form Jimenez, Marrissa: Instruction Resource Specialist, Old Dominion University. Tutortrac Training Making an Appointment.pptx PowerPoint. Electronic Delivery form Jimenez, Marrissa: Instruction Resource Specialist, Old Dominion University. —"TutorTrac Training Cancelling and Reschedulling.pptx". PowerPoint. Electronic Delivery from Jimenez, Marissa: Instruction Resource Specialist, Old Dominion University. —"Tutoring & Mentoring". Multiple pages, Web. Old Dominion University Academic Enhancement. August 8th, University College Webmaster. October 22, "Visitor Management System." Lobby Track. Jolly Technologies Inc., Web. 7 Oct "Visitor Tracking Software." Visitor Tracking Software. BadgePass Inc., Web. 7 Oct October 22th, CS410 Blue Team 2013


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