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REMSY REsource Management SYstem

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1 REMSY REsource Management SYstem
The Blue Team: Corey Campbell, Eric Diep, Seth Hohensee Matthew Letchworth, Denis Mileyko, Zachary Regelski Mentor: Marissa Jimenez October 22nd, 2013 CS410 Blue Team 2013

2 Outline Resource Management The Competition The Issue
Advantages of REMSY Management Concerns Potential Problems Tutoring at Old Dominion University References References (cont’d) Existing Process Flow Pitfalls of the PEP System Process Flow Issues Making Tutors Mobile REMSY REMSY (cont’d) Example Solution Process Flow Major Functional Components October 22nd, 2013 CS410 Blue Team 2013

3 Resource Management Space, employees, and equipment
Organizations have limited resources What kinds of resources are necessary? How much of a resource is needed? Who can make use of the resource? How can it be made available to consumers? Management becomes an issue of scale Is a given resource really available? How do we define effective use? October 22nd, 2013 CS410 Blue Team 2013

4 The Issue A program's ability to operate is constrained by the availability of their equipment, personnel, and workspaces. It is therefore important that an organization have a customizable system to manage said resources. October 22nd, 2013 CS410 Blue Team 2013

5 Management Concerns Locations of resources/events vary
Diverse resources need to be tracked Data is not readily available for processing Misuse of program resources Systems are prone to entry/process errors Tracking systems are cumbersome Legacy infrastructure and resources October 22nd, 2013 CS410 Blue Team 2013

6 Tutoring at Old Dominion University
ODU has extensive tutoring accommodations1 6(+) central locations as well as online tutoring Peer educator program offers tutoring for ~40 courses Special programs to support veterans Students can sign up to be tutors or receive tutoring2 Many departments offer their own tutoring programs2 TutorTrac Implemented by the Peer Educator Program Almost one year since implementation2 Interface between students, tutors, and professors —"Tutoring & Mentoring". Multiple pages, Web. Old Dominion University Academic Enhancement. Jimenez, Marissa. Personal interview. 9 Oct October 22nd, 2013 CS410 Blue Team 2013

7 Existing Process Flow 1. “Tutortrac Training Logging In and Logging Out.pptx” 2. “Tutortrac Training Making an Appointment.pptx” —3. "TutorTrac Training Cancelling and Reschedulling.pptx". October 22nd, 2013 CS410 Blue Team 2013

8 Pitfalls of the PEP System
Lack of universal adoption Departmental requirements for tutoring vary1 Tutors are vetted and assessed by different criteria Requirements on participating student vary Tutoring has outgrown its facilities1 Makes using static kiosk for student tracking unfeasible TutorTrac system is clunky1 No way of tracking student turn away, interest in other courses1 Jimenez, Marissa. Personal interview. October 22nd, 2013 CS410 Blue Team 2013

9 Process Flow Issues October 22nd, 2013 CS410 Blue Team 2013

10 Making Tutors Mobile PEP has proposed equipping tutors with iPads1
Add-on readers and software needed to swipe cards1 A lot of trouble for a UIN-input device Adds additional resources to manage Does not address other issues Jimenez, Marissa. Personal interview. October 22nd, 2013 CS410 Blue Team 2013

11 REMSY A system for managing the resources necessary to the operation of training programs in a secure and customizable manner. Web portal as well as mobile application Native support for card/code reading Tracks statistics for administrative report generation Monitors student turn away Allows for user driven study groups/mentoring October 22nd, 2013 CS410 Blue Team 2013

12 REMSY Uses student information to streamline sign-up
Supports multiple programs and administrators within the same instance Allows students to apply to tutor classes Application requirements based on program templates Allows for verification methods based on the tutor, the student, or both , SMS, and App based alerts Alerts the student/tutor if their session is not closed October 22nd, 2013 CS410 Blue Team 2013

13 Example Solution Process Flow
October 22th, 2013 CS410 Blue Team 2013

14 Major Functional Components
October 22nd, 2013 CS410 Blue Team 2013

15 The Competition October 22nd, 2013 CS410 Blue Team 2013 Name
Special Hardware Track In/Out Scheduling Platform Interface with University Report Generation Appointment Reminder REMSY Optional Yes Web-Based and Application TutorTrac8 No Windows/Mac LobbyTrac5 Windows LobbyTrack4 Appointy2 Web-Based Tutor Panel7 EZ Tutor3 TutorFile6 AB Tutor1 Visitor Tracking9 “AB Tutor” “Lobby Track” “Tutor Panel” “Appointy” “Lobby Trac” “TutorTrac” “EZ Tutor” “Tutor File” “Visitor Tracking Software” October 22nd, 2013 CS410 Blue Team 2013

16 Advantages of REMSY Leans on pervasiveness of smart phones/tablets/laptops Enhances ease of use by anticipating student needs Flexibility allows for a unified tutoring system Programs can have their own tutor, user, verification requirements Avoids breaching confidentiality of student UIN Secures student session logging Minimizes manual data entry October 22nd, 2013 CS410 Blue Team 2013

17 Potential Problems Lack of or slow adoption by University programs
Differences between program requirements may confuse students and tutors Requires application maintenance Not all tutors/students have smartphones/tablets/laptops Can rely on kiosks/program issued devices as a catch-all October 22nd, 2013 CS410 Blue Team 2013

18 References “AB Tutor”. Web. Globe Microsystems Ltd. AB Tutor Oct <http://www.abtutor.com/> “Appointy”. Web. Appointy, Inc. Appointy. 2 Oct <http://www.appointy.com/> “EZ Tutor”. Web. GTSoft Inc. EZ Tutor. 2 Oct <http://www.eztutor.org/> Jimenez, Marissa. Personal interview. 9 Oct “Lobby Track 6 Premier Edition Visitor ID Software." ID Wholesaler. ID Wholesaler, n.d. Web. 7 Oct <http://www.idwholesaler.com/LT6-PRE.html>. "LobbyTrac Arrival Visitor Tracking Software." Pitney Bowes. Pitney Bowes, n.d. Web. 7 Oct <http://www.pb.com/software/Secure-Tracking-Software/Visitor-Tracking- Software/LobbyTrac-Arrival-Visitor-Tracking-Software.shtml>. "Lobby Track." Software Informer. Software Informer, n.d. Web. 7 Oct <http://lobby-track.software.informer.com/>. Mastin, Michelle. "Scheduling Services Showdown: Schedulicity vs. Genbook vs. Appointy."PCWorld. PCWorld, 20 Feb Web. 7 Oct <http://www.pcworld.com/article/250227/scheduling_services_showdown.html?page=3 >. “Tutor File”. Web. Tutor File. Tutor File. 2 Oct <http://tutorfile.com/> "Tutor Panel." AppUseful. AppUseful, n.d. Web. 7 Oct <http://appuseful.com/app/n/TutorPanel>. October 22nd, 2013 CS410 Blue Team 2013

19 References "Tutor Panel." TutorPanel. TutorPanel, Web. 7 Oct <http://www.tutorpanel.com/>. “TutorTrac”. Web. Redrock Software Coporation. TutorTrac. 2 Oct <http://www.tutortrac.com/subpage.php?go=tutor> “Tutortrac Training Logging In and Logging Out.pptx” PowerPoint. Electronic Delivery form Jimenez, Marrissa: Instruction Resource Specialist, Old Dominion University. “Tutortrac Training Making an Appointment.pptx” PowerPoint. Electronic Delivery form Jimenez, Marrissa: Instruction Resource Specialist, Old Dominion University. —"TutorTrac Training Cancelling and Reschedulling.pptx". PowerPoint. Electronic Delivery from Jimenez, Marissa: Instruction Resource Specialist, Old Dominion University. —"Tutoring & Mentoring". Multiple pages, Web. Old Dominion University Academic Enhancement. August 8th, University College Webmaster. October 22, <http://uc.odu.edu/taa/peereducatorprogram.shtml> "Visitor Management System." Lobby Track. Jolly Technologies Inc., Web. 7 Oct <http://www.jollytech.com/products/lobby-track/index.php>. "Visitor Tracking Software." Visitor Tracking Software. BadgePass Inc., Web. 7 Oct <http://badgepass.com/Visitor-Tracking-Software.asp>. October 22th, 2013 CS410 Blue Team 2013


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