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May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Collaborative Workstations: Creating Group Work Space in Libraries Indiana State University.

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Presentation on theme: "May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Collaborative Workstations: Creating Group Work Space in Libraries Indiana State University."— Presentation transcript:

1 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Collaborative Workstations: Creating Group Work Space in Libraries Indiana State University

2 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Rationale, Charge, and Project Plan Rationale Libraries must embrace change and facilitate collaborative learning. Charge Develop a collaborative learning station Plan Create space Develop prototypes (furniture, hardware, software) Select a prototype for implementation

3 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Implementation Issues to Consider Space Noise Cost Training Maintenance Control of use

4 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 The Task Force Task Force Members: Ralph Gabbard Judy Tribble David Kaunelis Paul Asay

5 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 ISU Background Comprehensive university 9,800 students Students from rural areas and lower socioeconomic backgrounds 61% of incoming freshman come from rural areas or small towns. 90% of undergraduates come from Indiana.

6 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 ISU Library Current building opened in Over 1 million volumes on five floors. Over 150 databases available through the library home page. Many full text (ProQuest, EBSCOhost, WestLaw, LexisNexis Academic). e-Journal collections (Project Muse, JSTOR, ACM Digital Library, APA PsycARTICLES). Subscriptions to over 14,000 e-journals. eBooks from OCLC/netLibrary (acquisition limited to computer manuals, reference works, and reserve materials).

7 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Initial Prototypes A review of table types was undertaken. Primary requirement: the table must seat three to six students. Initially two table configuration were selected for review.

8 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype One Kidney Shaped Table Description – 78 3/4w x 47 1/2d x29h (fixed height) Vendor – Bretford (www.bretford.com) Cost - $

9 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype One - Continued PC Pod Description – The Pod sits on casters and the height adjusts from 27 1/8 to 35 3/8. In addition, we ordered a pole mounted CPU Holder, a hopper power and data center, and the home run software electrical solution. Vendor - Bretford Cost - $

10 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype Two Trapezoid Tables Description – The table is 48 x 24 and adjusts from 22 to 32 high Vendor – Gaylord (www.gaylord.com) Cost – $ each. We ordered 8 (2 stations) for a total of $1,567.60

11 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype One and Two Hardware Environment The Library is a wired and wireless Novell environment We presently use Cisco access points (802.11b) that are WI-FI compliant

12 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype One and Two Hardware Viewsonic Flat Screens Description – 18 VG800 LCD display Cost - $ each (4 bought)

13 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype One and Two Hardware - Continued PCs were Gateway E3600, Pentium 4 1.8GHz, 32MB video card, 250MB RAM, 20GB hard drive, DVD, 2 USB front and 4 USB in rear In addition, each PC has a Cisco Aironet 350 series PCI wireless card ($ each) We also bought 4 Viewsonic VS-WKBM wireless keyboards and mice ($79.99 each)

14 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype One Initial Configuration Consisted of a single flat screen monitor, a PC, and wireless keyboard/mouse

15 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype Two Initial Configuration Consisted of a single flat screen monitor, a PC, and wireless keyboard/mouse

16 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype Two Final Configuration After a session with student users we added a second flat screen

17 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototypes One and Two Final Costs ConfigurationTableMiscellaneousMonitorTotal One Kidney Shaped Table $1,759.00$1, (Pod) $ (wireless card) $79.99 (wireless keyboard) $ $ Two Trapezoid Shaped Tables $1, (8 $ (2 wireless cards) $ (2 keyboards) $1, (2 monitors) $3, Totals$3,326.60$2,280.97$2, $7,914.57

18 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype Three Adjustable- Height Activity Table (Kidney shaped) Description – The table is 48x96 and adjusts from 21 to 30. Vendor – K-LOG Inc (www.k-log.com) Cost - $178.00

19 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype Three Hardware Description – Gateway Profile 4LS All-in-one computer. Pentium 2 2.0GHz processor, 256 MB hard drive, DVD drive, 6 USB, 17 LCD flat panel display. Also a Cisco AIR- PCM 352 wireless adapter card was ordered for each PC. Cost $1, $6,876.00) for PC and $ $520.00) for wireless adapter card.

20 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Prototype Three Final Configuration Final Cost: Adjustable-Height Activity Table $ Viewsonic 18 VG800 LCD Flat Screen Monitor $ Gateway Profile 4LS All-in-one PC $1, Wireless card $ Total $2,796.00

21 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Total Cost of of Preliminary Prototyping $15,650.56

22 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Software – Standard Library Load Plus Standard Library software load includes all of Microsoft Office 2000, Citation 8, and EndNotes Plus Adobe Acrobat Adobe Photoshop Elements WS FTP

23 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Collaborative Software MindManager is a visual tool for brainstorming and planning. It allows you to create mind maps-diagrams that show hierarchical branches emanating from a core concept or idea. Mind maps can be used to diagram any project you can represent using tree structures. MindManager can export your maps to create a PowerPoint presentation, an html web page of your work, or into Microsoft Word for a text-based outline view. tml. tml

24 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Collaborative Software – Continued DENIM helps web site designers in the early stages of design. It supports sketching input, allows design at different refinement levels, and unifies the levels through zooming. It allows for the creation of site maps and storyboards. ojects/denim. ojects/denim

25 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Collaborative Software – Continued Concept Map allows users to create concept maps. Concepts can be linked to each other for organizational purposes. Images, video, text and web pages can be imported from other sources and added to the map. Maps can be shared collaboratively and securely using user names and passwords. cmap.coginst.uwf.edu

26 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Proposed Collaborative Software Microsoft Project 2002 offers Dynamic task scheduling; Gantt Charts, calendars, and task sheets; Project Guide, an interactive Help tool; Microsoft Office XP interface; Microsoft Excel and Microsoft Outlook® integration; Resource leveling; Resource availability graphs; Enterprise resource pool; Skill-based resource assignment and replacement; Collaborative Tools; Web-based Analysis and Reporting Tools; Extensible Platform Grokker (www.groxis.com) is a knowledge management data mining tool. According to Groxis Co. Grokker lets you quickly map information from a variety of data sources. These maps can be modified, saved and shared.www.groxis.com

27 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Proposed Collaborative Software - Continued Groove Workspace provides the tool to: work on files together; discuss work in real- time; share presentations with anyone, wherever they are; and create project-specific virtual shared spaces for working with different groups of people. Go to URL /workspace/ for more information. /workspace/

28 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Current Additions We have added the following software to the collaborative stations: Kodak Easy Share Roxio VideoWave 5 Power Edition Easy Hollywood FX Editor Version 4.6 We loan out digital cameras, a digital camcorder, and a DVD+RW/CD-RW burner There are seven workstations at present

29 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Lessons Learned Cable locks for All-in-one computers Internal wireless Spare workstation

30 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Future Plans Expanding the area to include another 4 stations Adding DVD+RW and CD-RW Burners to each station Plans to develop collaborative classrooms URL for description of the project:

31 May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 A Final View of the Space


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