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Purchasing Assets with a P-CARD Presented by: David Bonola Tom Vaughan
Agenda 1) Assets Background 2) Defining Assets 3) The P-CARD Process for Assets 4) Communication 5) Training Guide
Assets Background 4.7 Billion Dollars in Core-CT 295,000 Assets – 295,000 Assets – 26,000 Asset Locations
Assets Background Establishing Assets – Integration Interfacing (Preferred) – Basic Add (Manual) – Conversion
Defining Assets Real Property All Assets Regardless of Cost/Value Personal Property $ Capitalized Assets Threshold/Useful Life 1 Year Agency Defined Controllable < $
The P-CARD Process P-Card used for Payment Identify if Asset Related Log Asset Information Monthly Purchase Order Asset PO Receipt Voucher Overall Process
The P-CARD Process JP Morgan Chase Bank Assets on Separate Lines Receiving Required (asset line) Key Asset Information Account Code AM Business Unit Profile ID Location Setting up the Purchase Order
The P-CARD Process Asset Receipt Assign Asset ID Verify Location Verify Quantity Verify Profile ID Verify AM Business Unit Required
The P-CARD Process Voucher Verify Asset Information (Last Chance) Voucher Information Compared to Receipt Voucher Post Sends Data to AM
Communication Successful P-CARD Asset Integration Relies on: Effective, Efficient Processes Clear Communication Skilled/Educated Users
Training Guide User Productivity Kit (UPK) Online Interactive Training
Terms Workflow – Automated method for routing of transactions (requisitions, purchase orders, vouchers) for approvals. User – Single person set up in the.
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