1. Importing P-card transactions
KASBO 2014 Spring Conference

2. Background of KCBOE Program
Implemented the program in 2005 with Chase Bank, moved to 5/3
David Lloyd-Facility Systems Director
Began with Facilities Department
Today we have 3 corporate accounts, 72 cards

3. Partnership with 5/3 Bank
Provided draft copies of policies and employee agreements
Created Reporting Structure to fit our needs
Extremely important for file download process
Customized download file for importing
Document for customization was provided by Tyler Tech through the Knowledge Base

4. SDG2 Website-MasterCard with 5/3 Bank
Verify that cards report to correct departments-Screen Shot #1
Departments are responsible for coding transactions
Done directly in sdg2 website-Screen Shot #2
Automated goes on to all users notifying them of the due date of coded transactions

5. File Download Schedule a report
Select site specific report created by 5/3 Bank (Jackie Wheeler)-Screen shot #3
Determine how your district will download transactions based on the reporting structure setup- KCBOE uses Org Points
Download file to PC

6. Munis Import
Financials>Accounts Payable>Invoice Processing>Purchase Card Import
Purchase Card Import-Screen Shot #4
Define screen
Import
Review errors
Status codes
Review Invoice Entry/Proof for totals and errors

7. Questions??

8. Screen Shot References#1

9. #2

10. #3

11. #4