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Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas 76137 | Phone: 817.204.0840 Fax: 817.887.1355 | www.Data2Gold.com Comment Card Central Tutorial.

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Presentation on theme: "Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas 76137 | Phone: 817.204.0840 Fax: 817.887.1355 | www.Data2Gold.com Comment Card Central Tutorial."— Presentation transcript:

1 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | Comment Card Central Tutorial

2 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | Comment Card Central Follow-up Function This function can be used to: Review recent comment cards submitted by your guests Open and Close cards that you are following up on for tracking purposes Assign cards to other users for follow-up Review organized cards that are open, closed, 90%. Search by Key Words and date ranges to filter particular cards. Search by a particular Question to bring up all cards that have answered the question filtered Search by Guest Name to filter all cards submitted by one guest

3 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | Review recent comment cards submitted by your guests by choosing Comment Card Central from the main page of the portal. Comment Card Central Follow-up Function

4 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | The Search Tool will allow you to filter cards in several ways…. You can use the Search Tool for Key Words or to filter by date range. Show Comments will show all guest typed comments as well. You can search by each question that is asked on your comment card, or by Guest Name to find all related submitted comment cards. -You can search by key words to view cards containing comments with that word. For example: Search Pool and view all cards that the guest completed mentioning the Pool.

5 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | All= all comment card submissions regardless of score. Alerts= all comment card submissions that would result in an sent due to the criteria sent by the property. Open= all submissions that have been marked as opened for follow-up My Open= all submissions that were opened for follow-up by you or assigned to you by another user Closed= all submissions that were opened for follow-up, are resolved, and now marked as closed <80%= all submissions below 80% <90%= all submissions below 90% >90%= all submissions above 90% The tabs will filter out the cards by its definition…

6 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | Reviewing and Following-up on a Submitted Comment Card… Click on the View icon next to the card you wish to review If the guest scored below criteria set by the property, there will be an alert next to their comment card. Shows Status of card…. Open or Closed if assigned by a user.

7 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | Reviewing the comment card… The selected card will display everything this particular guest said about their stay. The top of the selected card will display the guests name, reservation number, address, room number, and stay dates. Use these arrows to go from one card to the next without having to go back to the main page. Will also show when comment card was submitted.

8 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | The Follow-up Process… **When selecting another user to assign the card to, you would check the box for Assignee so the recipient will receive a notification. You can also CC several additional Portal users. Comments would also be recommended so each user could see notes pertaining to the guest. Card should be marked open if further action is required and click submit.** For each card you will see a follow-up box with several options available. Drop-Down allows you to assign this card to another user(s) to handle the issue for the guest.

9 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | The Follow-up Process… This card is now marked as open and all comments added have been logged for all users to see. This allows each user to view all remarks, as well as all action that has been taken on the issue. Card could then be assigned to another user if needed…

10 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | The Follow-up Process… When the issue is resolved the card would need to be closed. Use the drop-down to unassign this card and mark closed, push submit. Will mark as closed on Comment Card Central when refreshed.

11 Digital Alchemy | 5750 Stratum Drive Fort Worth, Texas | Phone: Fax: | Additional Notes… Comment Card Reporting is available by or on the portal. If you do not close a card, it will remain in Open status until you have successfully closed it. You can switch between Open and Closed tabs to filter out the submissions for follow-up. The My Open tab will only display cards that are opened by you. The Open tab will display any card in the open status regardless of who it is assigned to or which user opened it. If you choose to the Assignee an automatic with your notes and the card will get sent to the user that was assigned. If you assign a card to another user but do not check the Assignee box, an will not be sent to that user. To refresh and see whether a card is in Open or Closed status, click on the All tab. Please contact your Account Manager or with any questions, comments, or to sign up for an additional online


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