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The Coalition for College Cost Savings Purchasing Card Best Practices Webinar Thursday, April 10, 2014.

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Presentation on theme: "The Coalition for College Cost Savings Purchasing Card Best Practices Webinar Thursday, April 10, 2014."— Presentation transcript:

1 The Coalition for College Cost Savings Purchasing Card Best Practices Webinar Thursday, April 10, 2014

2 Today’s Presenters Harry Goldberg, President of The Coalition for College Cost Savings Johnny Lee, Seattle University in Washington Bob Watson, Rose-Hulman Institute of Technology in Indiana Arlean Wehle, Our Lady of Holy Cross College in Louisiana John Carr, JP Morgan Chase P-Card Representative

3 CCCS P-Card Program 2013 – By the Numbers
Coalition-wide P-Card Spend $173,958,305.32 Contractual Rebate Percentage 1.5% Rebate after Board-approved 90/10 split 1.35% Paid-out Rebate $2,268,936.10

4 Seattle University Presenter: Johnny Lee, CGAP, Compliance Accountant
About: Founded in 1891, Seattle University is a Jesuit Catholic university located on 50 acres in Seattle's Capitol Hill neighborhood Student Population: More than 7,400 students are enrolled in undergraduate and graduate programs within eight schools and colleges. 2013 P-Card Volume: $7,225,361.63

5 Seattle University Increased P-Card spend year over year from $1,677,164 in 2012 to $7,225,362 in 2013 Polled existing vendor community about P-Card acceptance Added approximately 60 vendors P-Card Benefit for Seattle University Reduced AP check transactions Reduced Requisition-to-Payment errors Improved vendor payments

6 Seattle University Future P-Card Plans for Growth and Efficiency
Moving to 100% utilization of the MasterCard smartData platform Improving expense management through scanned receipts and elimination of paper in the process Including the SU Procard Program in future vendor negotiations

7 Rose-Hulman Institute of Technology
Presenter: Bob Watson, Manager of Procurement and Contract Services About: Rose–Hulman Institute of Technology, is a small private college specializing in engineering, mathematics and science. Its 295-acre campus is located in Terre Haute, Indiana. Student Population: Enrollment is 2,100 undergraduate students and just over 70 graduate students 2013 P-Card Volume: $3,302,595.63

8 Rose-Hulman Institute of Technology
Currently has 198 active cards on campus Purchasing is de-centralized, P-Card management is centralized No departmental cards, all cards issued to individuals Card usage is optional, but the program has ‘sold’ itself Facilities and Bookstore are major P-Card users Monthly reconciliation through MasterCard smartData integrated with Ellucian’s Banner Business Office has seen a dramatic drop in checks printed and emergency check runs

9 Rose-Hulman Institute of Technology
Future P-Card Plans for Growth and Efficiency Continuing to grow the program through ease of use and convenience Expansion of travel usage System generated reporting Vendor-specific P-Card purchases Benefit of rebates back to campus General Fund

10 Our Lady of Holy Cross College
Presenter: Arlean Wehle, Vice President for Finance and Operations About: Located in New Orleans, Louisiana, Our Lady of Holy Cross College was founded in 1916 as a Ministry of the Marianites of Holy Cross, and was created to educate and prepare teachers in the Marianite Sisters tradition Student Population: Over 1,100 2013 P-Card Volume: $169,960.58

11 Our Lady of Holy Cross College
P-Card Volume increased from just under $100,000 in the program’s first year to $169,961 in 2013 Eight cards for Senior Management, centrally managed Upgrading from Great Plains to MS Dynamics GP with MasterCard smartData connector support P-Card Benefit for OLHCC Reduced manual checks Ease of use for end users Improved vendor payments

12 Our Lady of Holy Cross College
Future P-Card Plans for Growth and Efficiency Growth through awareness Expanding to conferences, subscriptions and travel Formalized policies & procedures Expanded utilization of ‘ghost cards’

13 JPMorgan Chase John Carr, JP Morgan Chase P-Card Representative

14 Please feel free to ask our presenters questions at this time
Q & A Session Please feel free to ask our presenters questions at this time

15 Contact Information The Coalition Harry Goldberg President Jessie Werner Director of Programs and Communications JP Morgan Chase John Carr Vice President, Relationship Management

16 About The Coalition for College Cost Savings
The Coalition for College Cost Savings is a 501(c)3 non-profit organization, established in 2006, on the concept that collaboration among independent colleges and universities could yield greater strength in the purchasing marketplace. The Coalition benefits its member institutions, regardless of size, mission or location, with the lowest prices for purchased commodities and the highest value in performed services. Thank you for participating!


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