Presentation on theme: "Training for Purchase Card Users and Approving Officials"— Presentation transcript:
1 Training for Purchase Card Users and Approving Officials Environmentally Preferable ProcurementTraining for Purchase Card Users and Approving Officials
2 HELP ME WITH THESE TERMS ! Affirmative Procurement ProgramEnvironmentally Preferable PurchasingGreen PurchasingPreferred Procurement
3 Affirmative Procurement Program Resource Conservation and Recovery Act of 1976 at Section 6002 established the Affirmative Procurement Program allowing EPA to designate products which Federal agencies would be required to acquire with recycled contentFarm Security and Rural Investment Act of 2002 established the Biobased Products Procurement Preference Program allowing USDA to designate products which Federal agencies would be required to acquire with biobased content
4 Affirmative Procurement Program Federal Acquisition Regulation was amended 11/07/2007 to add the Biobased Preference Program to the Affirmative Procurement Program so it became a program allowing EPA and USDA to designate products that Federal agencies are required to acquire with recycled or biobased content.
5 Environmentally Preferable Procurement DOE includes:Affirmative Procurement plus:Energy Efficiency ProgramsEnergyStar and FEMPAlternative Fuels and Alternative Fueled VehiclesNon-Ozone Depleting SubstancesWater Efficiency Program i.e. WaterSenseElectronic Products Environment Assessment Tool (EPEAT) ProgramSustainable Design/Green Buildings
6 Green PurchasingGreen Purchasing is an Internationally Accepted Term Synonymous with Environmentally Preferable Procurement
7 Preferred Procurement Within DOE, the Terms Preferred Procurement and Environmentally Preferable Procurement are Used Interchangeably
8 Opportunity to Buy Green 2007 Government-Wide Statistics for the Purchase Card ProgramPurchase card spend- $18.7 billion283,861 cardholders26.5 million transactionsImportant to include green purchasing in all purchase card training and manuals
10 Environmentally Preferable Purchasing Environmentally preferable products or services have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.
11 Affirmative Procurement The policy and practice of purchasing goods made with recycled or biobased materialsFor Example – Paper with 30% Post Consumer Content(Read definition.) Otherwise known as “Buying Recycled”. Shown here is one of the few absolutely mandatory standards – that we as federal agencies purchase paper with a minimum recycled content of 30%. This became effective 1 January 1999.
12 Environmentally Preferable Products Include All of These Alternative fuel vehicles and alternative fuels required by the Energy Policy Act of 2005 atBiobased products designated by the U.S. Department of Agriculture in the BioPreferred program. Biobased products are those designated by the United States Department of Agriculture (USDA) pursuant to the Farm Security and Rural Investment Act, 7 USC This coverage is part of the Affirmative Procurement Program found at FAR USDA maintains a Home Page with the list of designated items at: .Energy from renewable sources required by the Energy Policy Act of 2005 at
13 Environmentally Preferable Products Include All of These Energy Star® products identified by DOE and EPA at , as well as FEMP-designated energy-efficient products atEPEAT-registered electronic products. The EPEAT initiative is a relatively new initiative added to the Federal Acquisition Regulation in A Home Page has been established to identify environmentally preferable electronic equipment at: .Non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program at .
14 Environmentally Preferable Products Include All of These Products with low or no toxic or hazardous constituents, consistent with section VIII.A of the implementing instructions for Executive Order Each agency is tasked by the Implementing Instructions to develop goals and a list of toxic chemicals, hazardous substances and other pollutants by January 24, Information on this is available atRecycled content products designated in EPA’s Comprehensive Procurement Guidelines atWater-efficient products, including those meeting EPA’s Water-Sense standards . EPA has already introduced some water efficient technology advancements but has others in process. More information is available at their Home Page.
15 Affirmative Procurement and Environmentally Preferable Purchasing When Biobased Products were added DOE was an early adopter of the U.S.D.A. Biobased Products ProgramDOE Contracting Activities and Management Contractors were encouraged to acquire biobased products on a voluntary basis in advance of the mandatory biobased preference programThe Biobased Preference Program became effective 11/07/ As a practical matter, agencies have a 1 year period to implement as USDA adds new products to their Program.
17 Environmentally Preferable Purchasing Environmentally preferable products or services do one or more of the following:Minimize the consumption of resources, energy and waterPrevent the creation of solid waste, air pollution or water pollutionMinimize or eliminate the use of materials or processes which compromise the environment (global warming, ozone depletion and acid rain)Promote the use of non-toxic substances and avoid toxic materials or processes
18 ExemptionsAccording to both statutes, procuring agencies must procure the designated products unless the product:Is unavailable at a reasonable priceWill not meet reasonable performance standardsIs unavailable within a reasonable timeframe at a sufficient level of competitionPricePerformanceAvailability
19 And The Products Are: EPA-Designated Product Categories Construction LandscapingNon-Paper OfficePaper and Paper ProductsParks and RecreationTransportationVehicular ProductsMiscellaneous
20 Construction Products Designated Items:Building insulationCarpetCarpet cushionCement and concreteConsolidated and reprocessed latex paintFloor tilesFlowable fillLaminated PaperboardModular threshold rampsNonpressure pipePatio blocksRailroad grade crossing surfacesRoofing materialsShower and restroom dividersStructural fiberboard
21 Landscaping Products Designated Items: Compost made from yard trimmings or food wasteGarden and soaker hosesHydraulic mulchLawn and garden edgingPlastic lumber landscaping timbers and posts
31 Biobased Products (cont’d) Round 4 Designations – Effective May 14, 2009Durable Plastic FilmsFire Arm LubricantsFloor StrippersLaundry ProductsWood and Concrete SealersBath and Tile CleanersBiobased ClothingConcrete and Asphalt Release FluidsCutting, Drilling and Tapping OilsDe-Icers
32 Where Can These Products Be Found? Open MarketGovernment Supply SourcesGeneral Services Administration (GSA)Defense Logistics Agency (DLA)Government Printing Office (GPO)Your Facility Supply StoreJWOD
33 AP Made Easy… Use The Web DOE: http://www.hhs.do.gov/pp/epp For InformationEPA: and USDADOE:To Search for ProductsGSADLAEPACA Waste Management Board’s Recycled Content Database:
34 How Will Purchases of EPA- Designated Items Be Monitored? EPA RCRA InspectionsEPA Facility QuestionnairesReporting of PurchasesAnnual Purchase Card AuditIG Inspections
35 How Do I Report Purchase Card Transactions? Purchases Should Be Reported Above the Micro-purchase ThresholdAffirmative Procurement Reporting Procedures Vary From Site to SiteContact Your Recycling Coordinator, Green Acquisition Advocate, or Equivalent for Procedures at your SiteContacts are at
36 What Should You Do?Keep the list of handy or bookmark EPA’s and USDA’s Recycled and Biopreferred Home Pages – refer to them when planning purchasesMaximize your purchases of recycled- content items bySearching for recycled-content products in catalogs and online sourcesRequesting recycled-content items from your vendorsDocument noncompliant purchases (those not meeting recycled or biopreferred content requirements) for reasons of availability, price or performance
37 Need More Information?Denise Clarke - DOE Purchase Card Program Manager ( )Richard Langston - Procurement Policy Analyst ( )Donald Lentzen - Affirmative Procurement Program Manager ( )Print your completion certificate from the next slide. If you are using NetScape, press escape if in view mode, click on the center of the slide, enter your name, then print slide 35. If you are using Internet Explorer, right click on the next slide, select EDIT, insert your name and then click outside the slide; print slide 35.Furnish a copy to your local purchase card coordinator!Just one more step – Prepare your CertificateThanks for learning about our Program.
38 Affirmative Procurement Program Overview Training 1 Hour Credit U.S. DEPARTMENT OF ENERGYAFFIRMATIVE AND ENVIRONMENTALLY PREFERABLE PROCUREMENTTRAINING FOR PURCHASE CARD USERSCERTIFICATE OF COMPLETIONNAMEDATEIn Recognition of Your Completion of the Department of EnergyAffirmative Procurement Program Overview Training 1 Hour Credit