Presentation on theme: "EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training Presented by Kenny Prince 562-2493"— Presentation transcript:
EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training Presented by Kenny Prince 562-2493 firstname.lastname@example.org
Purpose of Purchasing Card Make small purchases (under $999.99) Shorten approval process Reduce cost of processing small $ purchases Receive faster delivery of merchandise Simplify the payment process
General Information Issued to individual Non-transferable Does not reflect on personal credit history Cardholders are personally liable for unallowable or unauthorized charges Can be used anywhere VISA is accepted, unless restricted by ENMU
Card Limits and Restrictions Limited to $999.99 per transaction Do not split transactions Do not pay past due invoices Thirty day cycle limit Merchant category blocking, i.e. liquor stores
Allowable University Purchases ENMU Bookstore purchases (Portales Campus only) Advertising – If the Ad is scheduled to run more than one (1) time, please prepare a requisition for a purchase order. Equipment Office Supplies and Forms Computer Supplies, e.g. software & diskettes Registrations Books & Subscriptions ( Do Not Purchase More than 1 year at a time).
Allowable University Purchases Repairs & Repair parts Services (tax payer identification number required. Social Security or Federal ID number of Vendor. Miscellaneous items, e.g. video tapes. Airfare Rental Vehicles (DO NOT rent 15 passenger vans.) Lodging When you are ordering supplies, equipment, etc. to be delivered, please have the vendor send directly to your physical address on campus & not to Central Stores. If you are unable to handle the delivery, please prepare a requisition for a purchase order in lieu of using your purchasing card.
Unauthorized Purchases Items for personal use. Any single transaction exceeding $999 ( travel items excluded) Business/travel related meals Stock items available from our warehouse/items purchased for departmental stock. Leased items, e.g equipment, building, land. Maintenance agreements Sales Tax Warranties
Unauthorized Purchases Alcoholic beverages Trade-In items Software Licenses Holiday decorations, etc. Tuition – DO NOT pay ENMU with an ENMU Purchasing Card. Fuel Purchases Gift Cards Past due invoices
Deactivation of P-card Personal Charges Incomplete statements (missing receipts, etc.) Late Statements Improper or illegal charges Sales Tax
Other Information If you have the travel option on your purchasing card, your per transaction limit is $2500.00 for travel related items only. The $999 per transaction limit is still in effect for non-travel items. If a credit item appears on your statement a receipt does not need to be attached to your purchasing card statement. If you have any questions on whether you can purchase an item please call Purchasing at 562-2425 or the Business Office at 562-2611.