2Course Information Author: Gaylia Johnson, CTO III Community Corrections Training Unit – Stillwater OK Dept. of CorrectionsCourse Released:May 1, 2009; Updated March 1, 2011Course Code:CLEET /SAFI090005Credit:2 hoursNeeded Attachment:Please print out / fill in the Worksheet (2 pages)
3AT THE END OF THIS COURSE PARTICIPANTS WILL: Course ObjectivesAT THE END OF THIS COURSE PARTICIPANTS WILL:Define complacencyUnderstand the adverse affects of complacency in business, in history, in sports, and potentially with usUnderstand why complacency is considered a diseaseExplain why complacency is dangerousList the causes and symptoms of complacencyDecide which is better: Antidote or Vaccine
4Then, this is for you – and for all of us. Here’s the question: When you’re driving, have you ever . . .Gone past your turnoff without realizing it?Missed the exit because your mind was somewhere else?Pulled into the driveway and not remember the drive home?Then, this is for you – and for all of us.
5Driving on AutopilotWe accomplish this dramatic feat by turning the task of driving over to our subconscious mind and autonomic nervous system.The subconscious is quite skilled at driving, just as it is at walking, swimming, or riding a bike.Once it knows how to do something, it just does it; it doesn’t need to think about it again.
6And by then, OOPS, you’ve missed the turn! For example, when you drive the same route home everyday, your subconscious mind handles most of the driving while your conscious mind entertains higher cognitive functions.You find yourself thinking about what happened at work, tasks that need done at home, deciding what you want to eat, where you want to go, or what you want to do.And by then, OOPS, you’ve missed the turn!1
7RepetitionLike driving, any repetitious task has a tendency to become boring and create lack of interest. A person may subconsciously think “I can do this in my sleep” or “with one hand tied behind my back.”
8On your worksheet, please: 1. List one or two repetitive tasks that you do (besides driving).2. List a repetitive task that is unique to our agency.
9Repetition Can Also Lead to Complacency Com⋅pla⋅cen⋅cy [kuhm-pley-suhn-see]-Noun, Plural – ciesDefinition:A feeling of quiet pleasure or securityContentment or self-satisfaction, while often unaware of potential danger, trouble, or defectUnconcernedAn instance of smugness with an existing situation or condition.2
10Complacency is Dangerous and in many occupations, it can be deadly.In a psychology lecture to airline pilots, the instructor spoke from the following outline:You lack spontaneityYou’re a sucker for complacencyFamiliarization breeds contemptThe role of rituals in itself is a trap
11Quoting from the instructor about the role of rituals: “If you do a ritual in the cockpit, once you have completed that ritual – I don’t care if the checklist was done right or not – everybody standing in behind you can say, “You didn’t do it, dummy,” and you will not buy into it.You will not buy into it because you believe your ritual is complete.Get rid of rituals if you have them - they’re death traps.”3
12On your worksheet, please: 3. List a “ritual” you perform at work.4. Is it one you can get rid of? (Yes/No)5. If not:(a) Is it possible to change it up?(b) List ways you’ve learned to watch and stay alert.6. How does this help prevent complacency?
13Complacency Trend Complacency trends are evident. For example if an accident occurs in the workplace, usually there was a level of complacency present prior to the accident.The safety issue suddenly becomes the primary focus of everyone, employers begin using enforcement programs and awareness increases.
14All levels of supervision participate in accident prevention. And finally, the safety program has never been better.Then, time passes and eventually the complacency trend begins to start its decline, seeking to reach the moderate behavior of the pre-accident era.4Take a look . . .
15Complacency Trend Start Here Accident Incident Death Time 100 % compliance!Timepasses . . .Starting the declineRemember the heightened awareness after 9/11?There’s a song entitled, “9-11 and Then We Slumber”New policies and training for everyone!The incident is mostly forgottenComplacency TrendImmediate focus on prevention!Return topre-incident behaviorStart HereAccidentIncidentDeathEquation:Familiarity + Comfort = COMPLACENCY
16Complacency Can Exist Anywhere With our healthIn businessAt home
17On your worksheet, please: 7. List an additional area where you believe complacency can (and/or does) exist.
18Complacency Happens on the Job Dangers of complacency exist when using tools and equipment, or operating machinery.It has been estimated that 80 % to 90 % of workplace accidents are the result of unsafe acts.How To Stay AlertIncidents may have a negative impact on health, safety, reliability or company reputation.5Office of Safety
19Complacency Happens With Our Health One of modern medicine’s great success stories is the vaccination of our children against infectious diseases.Ironically, the near elimination of these health problems has lead many to become complacent about immunizations. Certain diseases crop up so rarely that parents sometimes ask if vaccines are even necessary anymore.Most diseases that can be prevented by vaccines still exist in the world, even in the U.S., although they occur rarely. The reality is that vaccinations still play a crucial role in keeping our kids healthy.6
20Complacency Happens in Business “Smugness and complacency in business can lead to financial crisis.IBM, for example, poured tremendous effort into trying to maintain its proprietary dominance based on mainframes.Once brilliantly successful, they smugly missed the seismic shift to open systems and microprocessor-based technology.
21The biggest threat to large companies is the danger of becoming complacent. There are a lot of companies that get fat, dumb, and happy, and take their eye off the ball and forget about serving customers.”7
22Complacency’s Evil Twin: OVERCONFIDENCE O⋅ver⋅con⋅fi⋅dent [oh-ver-kon-fi-duh’nt]-AdjectiveDefinition:Excessively confidentPresumptuousCocksure; ArrogantHaving greater, or total, certainty than circumstances warrant 2
23Overconfidence in History Because the ship’s hull was divided into 16 watertight compartments, the builders were sure that she was "unsinkable" and lifeboats were considered almost unnecessary.The boat was designed to carry 32 lifeboats but this number was reduced to 20 because it was felt that the deck would be too cluttered.There should have been a lifeboat drill, but the Captain canceled it to allow people to go to church.Titanic
24The lookouts in the crow's nest previously requested binoculars, but the request had been denied. The time interval from first sighting of the iceberg to impact was 37 seconds.Many people believed that Titanic was not sinking but that the call to the lifeboats was actually a drill and stayed inside rather than venture out onto the freezing deck.The Titanic sank in 2 hours and 40 minutes.Titanic8
25Overconfidence in Battle Called the “Victory Disease,” this cultural phenomenon manifests itself in a mindset of overconfidence and complacency.The problem stems from two necessary preconditions: demonstrated military prowess and great military strength.Military leaders begin to underestimate the enemy's capabilities.9For Example . . .
26Battle of Waterloo June 18, 1815 Napoleon conquered territory from Spain to Russia with the strongest army Europe had seen since the Roman Empire.But Napoleon’s rule as Emperor of the French came to an end when he surrendered to the British at the Battle of Waterloo.His downfall was due to a number of tactical errors, including complacency.9
27First Battle of Bull Run July 21, 1861In the First Battle of Bull Run, the overconfident Union populace, taking the enemy for granted and expecting a rapid conclusion to the war, was completely unprepared for the Confederate victory.9
28Korean WarJune 25, 1950Following the Allied victory in World War II, U.S. forces became complacent as they shifted from combat duties to occupation duties.Early on a rainy Sunday morning, the North Koreans opened fire on South Korea and proclaimed war. An American unit in Kyushu, Japan, was sent to block the North Korean advance.Young, inexperienced, undertrained, outnumbered, and without adequate supplies of ammunition, they were virtually brushed aside by the advancing North Koreans.9
29Overconfidence in Sports Overconfidence in SportsFeb. 22, 1980 Winter Olympics, Lake Placid, NYThe Soviet ice hockey team was thought to be the best in the world.The goaltender, Vladislav Tretiak, was also considered the best in the worldAlthough listed as amateurs, they played professionallyThey were all members of the Soviet Red ArmyThey were “men” and referred to as “machines”
30Goaltender, Vladislav Tretiak They had won the gold medal in the four previous Olympics: 1964, 68, 72, and 76They won 10-3 in an exhibition game with the U.S. team just a few days beforeThey were the favored team108"Мы только беспокоиться о Chek Республики, других групп мы не беспокоиться, потому что мы сильная команда. Мы избили НХЛ хоккей групп."(“We worry about only the Czech Republic; other teams we don’t worry because we are a strong team. We beat NHL Hockey teams.”)Goaltender, Vladislav Tretiak
31In 1980, hockey was neither a well known sport in the U. S In 1980, hockey was neither a well known sport in the U.S., nor a very popular oneThe U.S.A. team was considered the underdogsIt was comprised of college kids and amateursConsidered “boys,” the average age was just 22They were seeded 7th as the entered the competitionThey had just lost 10-3 in the exhibition gameIt didn’t look good . . .11
32The day before the match, columnist Dave Anderson wrote in the New York Times, 2/21/80"Unless the ice melts, or unless the United States team or another team performs a miracle, the Russians are expected to easily win the Olympic gold medal."10
33That Same Day . . .The USA Coach continued his tough, confrontational style, skating "hard" practices and berating his players for perceived weaknesses. He told them:“They’re ripe, they’re ready to be beaten.Watch how they change lines – they don’t change as quick.Watch when they score a goal, they’re kind of confident – over confident.”U.S.A. Coach, Herb Brooks
34The Soviet Coach rested his players. And Here’s the DifferenceThe Soviet Coach rested his players.
35Biggest Upset in Sports History “Those in attendance remember the incredible number of American flags that were in the crowd that day, not small flags that fit comfortably in the hands of small children, but mammoth flags that were usually found on 30- foot flag polls. Americans were overcome by patriotism.”The United States, led by coach Herb Brooks, defeated the Soviet Union team, considered to be the best international hockey team in the world, 4–3.The USA had speed, defense, scorers, conditioning, goaltending, and coaching - a complete team, something the Soviets didn't realize until it was too late.1111
36and will take us by surprise Complacency and Overconfidence Start Smalland will take us by surpriseIN BUSINESS – Letting up"My greatest security is my insecurity. I know that if I let up, something or someone could bring my businesses down. Yesterday's triumphs do not guarantee tomorrow's business successes."7THE TITANIC – Only small cracks“It was not a huge hole that started the Titanic sinking, but a series of splits in the steel plating that let in enough water to overwhelm the ship. Titanic was doomed.”81980 Olympic Hockey Game – Taking the opponent for granted“It has happened to myself a few shifts, you just don’t understand what’s wrong and you get run over... “ Soviet spectator10
37All That to Say This . . . If it can happen to military leaders, or to ship builders, toIBM, or tothe #1 hockey team in the world andthe #1 goaltender,we cannot be so complacent as to think that it cannot happen to us,because that’s exactly when it will.Please understand: This is in no way intended to reflect on our agency or its outstanding, dedicated staff. Its only intent is to provide a vehicle by which we may become increasingly aware of the always-pending dangers within the environment in which we work.
38Escape by Complacency Example #1 Commissioner: New York State Department of Correctional ServicesMarch 19, 2004Complacency TrendThe dedicated staff at Elmira last saw an escape in Its excellent record led to a mood of complacency, exhibited by staff over-familiarity with Vail, lax tool control, spotty inmate frisks and incomplete cell searches.Count procedures and perimeter security requirements were not followed.Failures in basic correctional practices, regarding supervision of inmates, alertness and observation, contributed to the inmates’ success in escaping the proverbial ‘security envelope’ – the cell.”Three employees are being served with notices of discipline seeking their dismissal from state service.12Commissioner Glenn S. Goord today released his report into the July 7, 2003, escape by two inmates from the maximum-security Elmira Correctional Facility in Chemung County.The report concludes that complacency on the part of employees -- from administrators to line staff, combined with the egregious behavior of three workers -- contributed to the first escape in 19 years from the prison that today houses 1,840 inmates.In the report, Commissioner Goord said, “The escape of inmates Timothy Vail and Timothy Morgan was avoidable. It resulted from complacency manifested in a widespread breakdown in Departmental practices, long-time policies and security procedures. The inmates recognized and took advantage of these lapses.”Commissioner Goord said, “There is little doubt that, had there been strict adherence to established policy, procedure and practices, the escape would have been thwarted.”Commissioner:Staff complacency contributed to escape from Elmira prison
39(No complacency there!) Escape by Complacency Example #2Georgia Department of CorrectionsDecember 19, 2008Officers’ Complacency May Draw ProsecutionThe Nov. 19, 2008 letter written by the Georgia Department of Corrections (DOC) Director of Facilities Operations Derrick D. Schofield was typed a month after two older men escaped from the high-security Hays State Prison in Pennville.“In fact, if as a result of illegal actions or complacency of staff an inmate escapes from custody, those responsible can expect to be prosecuted,” Schofield’s letter states.Immediately after the escapes, the warden was dismissed and two correctional officers were suspended, as prison officials struggled to discover how two older convicts climbed over three fences and eight strands of razor wire without notice. That was the time when Schofield penned his letter.13Expounding on his proposition, Schofield suggested that guards should serve an escape convict’s sentence if complacency was involved.“If the inmate can’t do his or her time, then I suggest we allow those responsible for the escape to do the time for the inmate,” Schofield stated. “We can’t allow criminal or negligent behavior without severe consequences and it will always be my recommendation to the commissioner to seek out those individuals for prosecution.”FYI: In Roman times, guards were put to death if their prisoners escaped.(No complacency there!)
40Complacency Leads to Poor Security Practices DOCUMENTED CAUSES FOR ESCAPES:Failure to properly perform strip searchesFailure to check ID cardsSleeping or exercising in towers or on perimeter postsOverlooking contraband and other materialPoor tool and key controlIncomplete cell searchesFailure to make security checks
41A Correctional Officer Speaks Out “It is not meant to suggest that correctional officers do not do their jobs or do not understand their responsibilities.Having been correctional officers, we know this is not the case.The point is, however, that the complacency factor in this business exceeds that in others not characterized by a reliance on incident-driven systems that are called up infrequently.Unfortunately, in our business, misunder-standings, complacency, or shortcuts in security can and do kill.”14
42Complacency is a Dangerous Disease Caused by a Virus Vi⋅rus [vahy-ruh s]–Noun, plural -rus⋅es.Definition:A harmful or corrupting agent;A corrupting influence on morals or the intellect; poison;something that poisons one's soul or mind2
43Why is it Dangerous?It allows offenders to easily predict our actions and seize the initiative.Symptoms are not obvious as they might appear, but usually become obvious in hindsight.Note to Self: REMEMBER: “It’s a slow fade from black and white to gray.”The real danger comes from how easily and gradually the disease can creep into our thinking.
44On your worksheet, please: 8. List one way you think complacency or overconfidence can creep into our thinking.
45Why is it a Disease? A dangerous one . . . It’s contagious It follows an established patternA dangerous one . . .
46The Dangerous Pattern T I M E P A S S E S FEARLESSBecomes complacent, smug, overconfident, borders on arrogantIs competent; develops a sense of worth, and value to the teamTask becomes the usual routineBoredom and disinterest set inConfidence begins to growT I M E P A S S E SLearns new routine with an attitude of honesty and degree of humilityContinues to build healthy self esteemBecomes very comfortable and familiarStarts to cut corners with no apparent problemsOverestimates expertise and underestimates offendersSAFEESCAPE“Familiarity breeds contempt complacency”New Task for Employee XStart HereCONFIDENCE DESTROYED
47SELF-CHECK How Do I Approach My Job? Sometimes I under or overestimate offendersWhatever my task, I do my bestCompetentSAFEFEARLESSWith boredom and disinterestAs part of a teamIt’s a piece of cakeWith a degree of humility and honestyMaybe a little overconfidentWith a teachable spiritWatchful and alertI know I’ll never fall for offender games
48What Causes the Virus in the First Place? CHICKEN NOODLE SOUP3-1/2 C chicken broth medium carrot, sliced1 stalk celery, sliced1/2 C uncooked egg noodles1 C cubed cooked chickenINTERNAL INFLUENCESOverconfidenceTaking risksDismissing feedbackPride/ArroganceFeeling invincibleMix broth, carrot, and celery in a saucepan. Season with pepper. Heat to a boil. Stir in noodles and chicken.Cook over medium heat 10 minutes or until noodles are done.15Good for when you have a virus.
49MORE INTERNAL INFLUENCES Knowing all the answersOverestimating one’s own expertise andUnderestimating the offender’sDeveloping an “It won’t happen to me” attitudeTaking shortcuts in the absence of consequences
50Optional “Take-it-Yourself” Stress Test EXTERNAL INFLUENCESOver crowdingUnderstaffedBudget cutsPoor communicationLong hoursLow moraleJob StressBurnoutOptional “Take-it-Yourself” Stress Test(when you have finished the online test, hit your browser’s “Back” button to return to this course)
51How is it Contagious?Complacency spreads like a disease from one worker to another.One employee sees a co-worker taking a shortcut and figures, "If they can do it, why can't I?"If left unchecked, shortcuts and negative attitudes can spread quickly to epidemic proportions.16
53Q. What’s an immediate and effective way to deal with virus carriers? QUICK! Stop the Virus!Way #1Q. What’s an immediate and effective way to deal with virus carriers?A.AntidoteAn⋅ti⋅dote [an-ti-doht]–NounDefinition:A medicine or other remedy for counteracting the effects of poison, disease, etc.Something that prevents or counteracts injurious or unwanted effects2
54Antidotes Counteract the Virus NOT GOODREACTIONReacting to a negative situation is instinctive.It is natural, easy, and part of our defense system.Reactions are determined by external circumstances.An angry reaction or blaming others will make you susceptible to the virus, spreading it even faster.VA + R = OVirus Attack + Reaction = Negative Outcome
55RESPONSEGreat Antidote!However, a thought-out acknowledgement or reply is behavior that comes from internal knowledge and is based on personal values and choices.We need to train ourselves to find and use a positive response that will create the best possible outcome, thus helping to stop the virus.VA + R = OVirus Attack + Response = Positive Outcome16
56On your worksheet, please: 9. Indicate how you would respond to a virus carrier (with humor, anger, reason, avoidance, etc.)10. What do you feel would be the most effective and why?
57THIS VIRUS STOPS WITH ME! Antidote Action PlanInstead of focusing on a situation over which we have no control, focus on a positive response to a virus carrier,THIS VIRUS STOPS WITH ME!WHILE THINKING
58Q. What’s the best way to PREVENT the virus in the first place? QUICK! STOP THE VIRUSWay #2Q. What’s the best way to PREVENT the virus in the first place?VaccineA.vac⋅cine [vak-seen]–NounDefinition Any preparation used as a preventive inoculation to confer immunity against a specific disease.2
59Before we can inoculate for complacency, we need to look for symptoms: Recognizing SymptomsBefore we can inoculate for complacency, we need to look for symptoms:(REMEMBER - symptoms are not often apparent)Comfortable/familiar with routines and tasksRecent successes in taking shortcutsAttitude of overconfidence/arrogance/invincibilityUnrealistic expectationsUnder or overestimating offenders“The symptoms of the disease, building one on the other, can develop into a full-blown, possibly fatal situation.”5
60Understand its root causes. Acknowledge any underlying factors. Guide To VaccinationArm yourself with a thorough awareness and recognize that there is a complacency problem.Know the disease.VaccineUnderstand its root causes.Acknowledge any underlying factors.Acknowledge any underlying factors.
61Administering the Vaccine Action Plan Take responsibility/ownershipAddress situations that cause stressClarify any issues that might lead to complacencyCurb unrealistic expectationsRecognize attitude problems:a.) this requires an honest self-evaluation - or -b.) caring enough to confront a team memberReplace negative, ineffective reactions with adaptable, positive responses16
62Concern Discontent Dissatisfied Alert others to the debilitating effects of the diseaseInject coworkers and team members with a good attitude (which is also contagious)Instill an airline pilot’s mindset:“Give total attention to detail, even though the inspections are routine and have been performed a thousand times before. Failure to properly inspect and test all systems could result in catastrophic failure and death.”4Practice the opposite of complacency:ConcernDiscontentDissatisfied15
63Dosage and Instructions Take at the first sign of feeling comfortable and safe. This symptom is a big threat to your well-being and you are drifting into a complacent mode.WHEN:Administer full dose of realization immediately. Understanding this disease and its symptoms will yield increased vigilance, making you less likely to succumb to the disease's effects.AMOUNT:Do Not OverdoseOverdosing may result in the opposite extreme: Over cautiousnessWARNING:
64are usually more evident in hindsight. Complacencyis aGuard Your SafetyDangerousDiseasecaused by aVirus.We cannot afford to let complacency take root in our business.Use opportunities to get the message across that complacency is dangerous — as dangerous as any machine, chemical, or other hazard.Let’s continue to create a safe and secure work environment with an emphasis on identifying, alerting, planning, problem solving, and prevention.ItsSymptomsare usually more evident in hindsight.AnAntidotecounteracts.TheVaccineprevents.
66The Gold ThreadA multitude of remarkable and diverse threads are woven together to create the Department of Corrections fabric.The strength of the warp (lengthwise threads) is in its mission, vision, and values.The weft (crosswise threads) represent all our staff.But within that weave, is a very special gold thread. . .
67Keep vigilant. Stay alert. THAT’S YOU!You are appreciated and valued. You have a great opportunity to be a change agent in this business of ours.Keep vigilant. Stay alert.Thank you
68End Notes 1. Carl Allen Schoner, 24/7 Press Release, Sept.29,2007 2. Definitions - Dictionary.Com3. Pilot Psychology Lecture: and then type in “Pilot Psychology Lecture”4. David Folk, Occupational Health and Safety Magazine, 1105 Media Inc., Chatsworth, CA - The Workplace Complacency Trend in Accident Prevention, Jan. 1, 20075. “Avoiding Complacency on the Job,” Safety.BLR.com, October 17, 20056. Kids Health -7. Edward de Bono & Robert Heller, Complacency in Business: How smugness and complacency in business can lead to financial crises, Thinking Managers, July 7, 20068. Titanic -9. Timothy Karcher, The Victory Disease, US Army Professional Writing Collection: July-August 200310. Miracle on Ice - on Ice11. Kevin Allen, College kids perform Olympic miracle, ESPN Classic Reprint, 199712. NY State DCS, Office of Public Information, Commissioner: Staff complacency contributed to escape from Elmira prison, March 19, 2004,13. Jason Espy, Officers’ Complacency May Draw Prosecution, The Summerville News, December 19, 200814. Stan Czerniak, Continuous Improvement in Prison Security, Corrections Today, October 200115. Campbell's Favorite Recipes16. Suzanne Turner, Team Leaders In-service 2000,The Attitude Virus: Curing Negativity in the Workplace, Training Academy Lesson Plan