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Neural 2013 7 th March 2013. Alastair Currie Whisky Operations Strategy Manager.

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Presentation on theme: "Neural 2013 7 th March 2013. Alastair Currie Whisky Operations Strategy Manager."— Presentation transcript:

1 Neural th March 2013

2 Alastair Currie Whisky Operations Strategy Manager

3 1. WHO ARE EDRINGTON? 2. UNDERSTANDING THE BUSINESS CHALLENGE 3. DEFINING OPERATIONAL REQUIREMENTS 4. BUILDING TM1 SOLUTIONS 5. LOOKING FORWARD Agenda

4 WHO ARE EDRINGTON?

5 Scotlands Leading International Premium Spirits Company Who Are Edrington?

6 Who Are Edrington? – Our Brands

7 Who Are Edrington? – Global Footprint Established 1860 Brands sold in over 100 countries c. 10 million cases worldwide in 2012 Turnover £687 million Headquarters – Glasgow Employs 790 people in Scotland; 1,180 people in Dominican Republic (Brugal); 300 in distribution (Taiwan, South Korea, China, SE Asia, Sweden, Norway, Finland, Denmark and USA )

8 Who Are Edrington? – Company Profile The largest independent grant-making trust in Scotland. Charitable trust founded in 1961 – over £110m donated since its inception Funded by dividend income from Edrington Supports wide variety of charitable causes – circa £16m last year

9 Who Are Edrington? – Our Ethos Integrity We have built a reputation for integrity in our business dealings, and we passionately believe that integrity delivers results. Independence We are proud to be privately owned and to keep our home in Scotland. Our tradition of independent thinking informs our business decisions. Involvement Actively encourage staff to get involved and share in the success of the company; The Robertson Trust extends that involvement to communities in an unprecedented way. Innovation A world-class supply chain and distribution network; seeking new and better ways to work.

10 Agenda UNDERSTANDING THE BUSINESS CHALLENGE

11 Understanding the Business Challenge A complex company structure – and ownership of stock……. … million litres of Whisky held across 4 entities

12 Understanding the Business Challenge

13 ORKNEY Highland Park Distillery SPEYSIDE Macallan Distillery Glenrothes Distillery Glenrothes Cooperage Parkmore Warehouses PERTHSHIRE Glenturret Distillery WEST LOTHIAN North British Distillery Muirhall Warehouses Clyde Cooperage GLASGOW Great Western Road (Blending & Bottling) Buchley Warehouses Non-Edrington Sites

14 Understanding the Business Challenge STRATEGIC PLANNING OPERATIONAL PLANNING

15 Agenda DEFINING OPERATIONAL REQUIREMENTS

16 Defining Operational Requirements – Business Benefits EXISTING SYSTEMS:Between 10 & 30 years old Obsolete technology – mixed platforms Difficult to support going forward Not aligned with current IT strategy Slow, manually intensive processes No links between functional steps Easily integrated into IT strategy Supportable, single platform Powerful toolsets for data analysis Process flows between modules Speed of processing – scenario planning Accurate prediction of costs PROPOSED TM1 SOLUTION: Limited financial analysis

17 Defining Operational Requirements – A Modular Approach FORECASTS STOCK vs DEMAND DISTILLATION PLAN BLENDING PLAN STOCK UTILISATION WHISKY COSTS SCENARIO PLANNING CASKS WAREHOUSING FREIGHT TANKER PLAN BLEND RECIPE WHISKY QUALITY CASK TYPE STOCK AGE STOCK LOCATION MONTHLY PLAN SCENARIO PLANNING STOCK LOCATION OPTIMAL LOADS MONTHLY PLAN SCENARIO PLANNING

18 Defining Operational Requirements FORECASTS STOCK vs DEMAND DISTILLATION PLAN BLENDING PLAN STOCK UTILISATION WHISKY COSTS SCENARIO PLANNING CASKS WAREHOUSING FREIGHT SAMPLING PLAN CASK SELECTIONS QUALITY PARAMETERS WHISKY COSTS

19 Agenda BUILDING TM1 SOLUTIONS Stock Assessment

20 Building TM1 Solutions – Stock Assessment

21 FORECASTS Data feed from SQL file Direct data or import Month-level demand split Version management

22 Building TM1 Solutions – Stock Assessment STOCK vs DEMAND Data feed from SQL file Demand from Forecast Stock from core ERP system Surplus or Deficit

23 Building TM1 Solutions – Stock Assessment DISTILLATION PLAN Forecasted volume by product Requirements by month Malt & Grain Cost of Distillation

24 Building TM1 Solutions – Stock Assessment DISTILLATION PLAN Forecasted volume by product Requirements by month Malt & Grain Cost of Distillation

25 Building TM1 Solutions – Stock Assessment DISTILLATION PLAN Forecasted volume by product Requirements by month Malt & Grain Cost of Distillation – annual uplift

26 Building TM1 Solutions – Stock Assessment BLENDING PLAN Monthly demand Operational plan Input to Blend Allocation Input to Macallan Planning Supply continuity Stock level management

27 Building TM1 Solutions – Stock Assessment

28

29 STOCK UTILISATION Optimised use of ages/makes Blend Recipe creation 2-n Cask type management Alternative stock owners Annual transition controls Detailed product costing

30 Building TM1 Solutions – Stock Assessment STOCK UTILISATION WHISKY COSTS Optimised use of ages/makes Cask type management Alternative stock owners Annual transition controls Detailed product costing

31 Building TM1 Solutions – Stock Assessment BALANCE SHEET ROLL FORWARD Opening stock volume/value Additions to stock – new/mature Deductions from stock - blending By Group Company Inter group transfers Inter-company margin Annual cost uplift

32 Building TM1 Solutions – Stock Assessment

33 Agenda BUILDING TM1 SOLUTIONS Blend Allocation

34 Building TM1 Solutions – Blend Allocation

35 OPTIMAL USE OF BULK TANKERS Famous Grouse & Cutty Sark only 4 Million cases p.a. (65% of total) Stock location Location type (tanker/non-tanker) Product recipe Cask type (sherry/non-sherry) Maximise number of tankers Monthly repeatability Labour/space utilisation

36 Building TM1 Solutions – Blend Allocation OPTIMAL USE OF BULK TANKERS Famous Grouse & Cutty Sark only 4 Million cases p.a. (65% of total) Stock location Location type (tanker/non-tanker) Product recipe Cask type (sherry/non-sherry) Maximise number of tankers Monthly repeatability Labour/space utilisation

37 Building TM1 Solutions – Blend Allocation DEMAND vs AVAILABLE STOCK High level review Total stock available vs recipe Primary owner & alternatives Recognises month level demand Identifies any potential recipe issues before automated processing of cask allocations

38 Building TM1 Solutions – Blend Allocation LOCATION CONTROL Preferred location order for allocation of stock By recipe element & owner Automated mechanism ordered by most or least stock at location Manual user-defined order

39 Building TM1 Solutions – Blend Allocation CASK TYPE CONTROL Stock Assessment recipe targets Sherry cask type – US/Spanish Oak Ex-Bourbon Other wood types

40 Building TM1 Solutions – Blend Allocation AUTOMATIC ALLOCATIONS Stock Assessment recipe targets Cask type targets Order ID – by product Stock storage location & type Age of youngest spirit (AYS) Required delivery date Final allocations and check

41 Building TM1 Solutions – Blend Allocation AUTOMATIC ALLOCATIONS Stock Assessment recipe targets Cask type targets Order ID – by product Stock storage location & type Age of youngest spirit (AYS) Required delivery date Final allocations and check

42 Building TM1 Solutions – Blend Allocation AUTOMATIC ALLOCATIONS Stock Assessment recipe targets Cask type targets Order ID – by product Stock storage location & type Age of youngest spirit (AYS) Required delivery date Final allocations and check

43 Building TM1 Solutions – Blend Allocation

44 AUTOMATIC ALLOCATIONS Stock Assessment recipe target Cask type targets Order ID – by product Stock storage location & type Age of youngest spirit (AYS) Required delivery date Final allocations and check

45 Building TM1 Solutions – Blend Allocation

46 AUTOMATIC ALLOCATIONS Stock Assessment recipe target Cask type targets Order ID – by product Stock storage location & type Age of youngest spirit (AYS) Required delivery date Final allocations and check

47 Building TM1 Solutions – Blend Allocation AUTOMATIC ALLOCATIONS Stock Assessment recipe target Cask type targets Order ID – by product Stock storage location & type Age of youngest spirit (AYS) Required delivery date Final allocations and check

48 Building TM1 Solutions – Blend Allocation

49 MANUAL ALLOCATIONS Entire cask details file Override automated selections Add casks to improve target % Used principally for allocation of small-volume high-value products with specific cask selections (eg Highland Park 18)

50 Building TM1 Solutions – Blend Allocation

51 Agenda BUILDING TM1 SOLUTIONS Load Plan

52 Building TM1 Solutions – Load Plan

53 DATA VIEWS Ex Blend Allocation data Total casks from/to locations Marshalling loads (satellite warehouses to hub) Casks at target destination Casks by production order

54 Building TM1 Solutions – Load Plan DATA VIEWS Ex Blend Allocation data Total casks from/to locations Marshalling loads (satellite warehouses to hub) Casks at target destination Casks by production order

55 Building TM1 Solutions – Load Plan DATA VIEWS Ex Blend Allocation data Total casks from/to locations Marshalling loads (satellite warehouses to hub) Casks at target destination Casks by production order

56 Building TM1 Solutions – Load Plan LOAD PLAN CONTROLS Locations Transit times Load sizes Number of pickups Processing order

57 Building TM1 Solutions – Load Plan LOAD PLAN CONTROLS Locations Transit times Load sizes Number of pickups Processing order

58 Building TM1 Solutions – Load Plan LOAD PLAN CONTROLS Locations Transit times Load sizes Number of pickups Processing order

59 Building TM1 Solutions – Load Plan LOAD PLAN PROCESSING Tanker & Cask Loads by product/order Marshalling Loads By date By region From/To details Number of casks/type Load Plan Diary

60 Building TM1 Solutions – Load Plan LOAD PLAN PROCESSING Tanker & Cask Loads Marshalling Loads By date By region From/To details Number of casks/type Load Plan Diary

61 Building TM1 Solutions – Load Plan

62 LOAD PLAN PROCESSING Tanker & Cask Loads Marshalling Loads By date By region From/To details Number of casks/type Load Plan Diary

63 Building TM1 Solutions – Load Plan

64 LOAD PLAN PROCESSING Tanker & Cask Loads Marshalling Loads By date By region From/To details Number of casks/type Load Plan Diary

65 Building TM1 Solutions – Delivering Business Benefits INTEGRATED SOLUTIONS – ONE PLATFORM FASTER, SMARTER DATA PROCESSING & ANALYSIS REDUCED MANUAL INPUT & SPREADSHEET MANIPULATION PRODUCTIVITY - LESS TIME SPENT BATTERING KEYBOARDS IMPROVED ACCURACY & CONSISTENCY OF RESULTS OPPORTUNITIES FOR SCENARIO PLANNING POTENTIAL TO EXPAND INTO OTHER AREAS OF OUR BUSINESS

66 But apart from all that, what have ever done for us????

67 Building TM1 Solutions – Commercial Budget Planning COMMERCIAL BUDGETING PROCESS; 5 Year Forecast Customer/Product & Brand based 80+ active customers 400+ customer/product combinations Data uploaded into SAP THE PROBLEM; Managed via multiple complex spreadsheets Unreliable and time consuming Accuracy compromised Inconsistent communication to business Expanding Commercial team Geographical remoteness

68 Building TM1 Solutions – Commercial Budget Planning WEB BASED DATA INPUT Access from anywhere with reasonable broadband speed Volumes, Pricing and A&P spend entered by customer Product data Summary

69 Building TM1 Solutions – Commercial Budget Planning IMPROVED DATA VISIBILITY 5-Year summary generated Comparison to previous budget and forecast data sets Rapid generation of summaries Improved data analysis rather than data integrity checking

70 Building TM1 Solutions – Commercial Budget Planning BUSINESS BENEFITS DATA INTEGRITY REAL-TIME DATA CAPTURE & REPORTING OPPORTUNITY FOR PROACTIVE ERROR-TRAPPING MORE ACCURATE FINAL BUDGET ADDING VALUE NOT JUST CHECKING DATA INPUTS

71 Agenda LOOKING FORWARD TM1 and Edrington

72 Looking Forward – TM1 and Edrington Forecast Data

73 Questions?

74 Neural th March 2013


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