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Introductions Feedback Survey Results Collection Changes Collection Issues Spring Collection Trainings Child Find (New Data Owner)

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Presentation on theme: "Introductions Feedback Survey Results Collection Changes Collection Issues Spring Collection Trainings Child Find (New Data Owner)"— Presentation transcript:

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2 Introductions Feedback Survey Results Collection Changes Collection Issues Spring Collection Trainings Child Find (New Data Owner)

3 Trish Lutgen Data Coordinator Jackie McKim Research Analyst Wes Mouw Research Analyst Cynthia Garton Administrative Support Blake Whitson Research Analyst

4 Trainings/Manuals Added information about reporting special programs Periodic Boot Camp - East Side of State Data Manager Keeping it Added Exit Census Report Added Validations

5 Posted on our website In General: 25 Surveys returned this year Most respondents Not first year submitting Not using new software

6 Accuracy in providing information 24 raters with mean of Expertise in terms of knowledge 25 raters with mean of Data Units Webpages & Listserv messages 25 raters with mean of 4.44.

7 Helpfulness (courtesy and willingness to provide answers) 25 respondents with mean of Timeliness in responding to questions 25 respondents with mean of 4.64.

8 In-Person Trainings – 25 respondents 76.00% (19) attended Annual Fall SECC Training Only 0.00% (0) attended SECC Boot Camp Only 4.00% (1) attended both (SECC Boot Camp & Annual Fall Training) 20.00% (5) did not attend either

9 Provided essential content needed 20 raters with mean of Provided opportunity to speak with ODE staff 20 raters with mean of 4.35.

10 WebEx trainings – 24 respondents 24.00% Participated (live presentations) 60.00% Did Not Participate 16.00% Viewed Recorded Session Later Survey questions (Live Session): Provided essential content needed 5 raters with a mean of 4.60 Provided opportunity to speak with ODE staff 6 raters with a mean of 4.00

11 Beneficial to Add Brief Overview 24 respondents 70.83% Yes 29.17% No Time Needed 17 Respondents 70.59% - 30 minutes preferred 17.65% - 45 minutes preferred 11.76% - 60 minutes preferred

12 Raters: % - Yes, Continue 25.00% - Yes, But Only if Major Changes 29.17% - No, Feedback Survey Sufficient

13 Additional comments from Respondents THANK YOU FOR FEEDBACK!

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15 Electronic Correction Reports – 18 districts had the collection reopened after January 24 due to inaccurate data compared to last year when 29 districts were reopened. Several districts ignored/confirmed the error during the ECR/Audit process. Example error: Attending District and Attending School must equal an ESD ID number for Home Schooled students (7/40)

16 Reporting Regional Programs Report Agency Serving Code 33 – Regional Program: Student ENROLLED in Regional Program SECC resident district reports Districts based on Enrollment type Approved Private School Students Program Students Program vs. district attendance Program Outside of District Program within District (example: Alternative Ed Programs)

17 99.2% of Districts submitted their SECC Collection on time 96.4% of ECR Submissions were completed on time Districts called the Data Unit if questions

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19 HB 4009 – Pediatric Nursing facility Setup like LTCT Portland Public will report students Extending the submission times Collection extending 12 business days ECR extending 7 business days

20 The collection will open: Thursday, November 20, 2014 The collection will close: Friday, December 19, 2014 Remember the data submitted is as of DECEMBER 1, 2014

21 The Correction Period will open: Thursday, January 22, 2015 The collection will close: Friday, February 13, 2015 Remember the data submitted is as of DECEMBER 1, 2014

22 Brain Storm Trainings

23 What would make it easier? What do we need to do better? Remember, getting rid of SECC is not an option

24 Regional Trainings Locations La Grande, Oct. 9 Bend, Oct. 10 Albany, Oct. 16 Medford, Oct. 17 Portland, Oct. 22 This training will cover what is new for the year, review problem areas, and clarify anything that may be confusing. Boot Camp Trainings 2 trainings Sept. 23 Sept. 25 This training is for new staff who have never submitted SpEd data and are responsible for reporting SpEd data collections to ODE.

25 District Validation Calendar Technical Assistance

26 Special Education Report Cards Required by Individuals with Disabilities Education Act (IDEA) Purpose: To inform parents and the public about the special education programs and services provided by Oregon school districts and county programs.

27 March 2014 Drafts have been posted on the secure district site: https://district.ode.state.or.us/apps/login/ https://district.ode.state.or.us/apps/login/ If there were errors, the district to clicked on the Question button and provide details of the correction(s) the district is suggesting. ODE will not change any data that have been submitted and previously validated by the district.

28 April 2, 2014: Final Special Education Reports Available to Districts Final reports on the secure district site No changes will be accepted on or after this date.

29 April 2, 2014: Public Release of the Special Education Reports All district reports will be available to the public on the ODE website: ODE will issue a press release to the media announcing the public reports.

30 Technical Assistance Documents Documents are located at: Technical Manual Report formats in English and Spanish Notes for the School District Special Education Reports to be used in communicating the information to parents and community members. The English and Spanish versions available by April 2.

31 Need Additional Information? the District Special Education Reports mailbox School Age:

32 June Exit Data Collection Child Find Data Collection Discipline Incidents Data Collection

33 WebEx Training April 29, 2-3:30pm File Layout is the same as December SECCs https://district.ode.state.or.us/search/page/?id=185 https://district.ode.state.or.us/search/page/?id=185

34 Website: Contact Information: Data Owner: Trish Lugen Technical Assistance: Jackie McKim(503) Blake Whitson(503)

35 WebEx training April 29, 2-3:30pm No changes for collection New data owner: Patrick Kelly

36 Website: Contact Information: Data Owner: Patrick Kelly Technical Assistance: Trish Lutgen(503) Jackie McKim(503)

37 WebEx training – May 1, 2014 – 2-3:30 Review Collection Dates Collection Changes Discipline Data is IMPORTANT It is used for: B4 report in SPR&I Special Ed Report Card Significant disproportionality calculations

38 Website: Contact Information: Data Owner: Michael Mahoney Technical Assistance: Blake Whitson(503)

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