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PAIA MAZE (Interactive information) Navigate through the maze to enrich your knowledge of the PAIA Rules: Do not navigate with keyboard arrows Avoid getting.

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Presentation on theme: "PAIA MAZE (Interactive information) Navigate through the maze to enrich your knowledge of the PAIA Rules: Do not navigate with keyboard arrows Avoid getting."— Presentation transcript:

1 PAIA MAZE (Interactive information) Navigate through the maze to enrich your knowledge of the PAIA Rules: Do not navigate with keyboard arrows Avoid getting lost in the maze: –DO NOT Page down (PgDn) or page up (PgUp),DO NOT Page down (PgDn) or page up (PgUp), –Again, please DO NOT use keyboard arrowsAgain, please DO NOT use keyboard arrows No! No! Use ONLY the mouse to click on the steps and answers Follow the route and instructions Follow the clues carefully; do not skip steps as you will be lost in the maze Do not be discouraged by incorrect answers; you will learn more with each new turnDo not be discouraged by incorrect answers; you will learn more with each new turn Click here to proceed

2 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 21 15

3 1. DAFF stands for...

4 1.1 Department of Agriculture, Forestry and Fisheries 1.2Department of Agricultural, Fisheries and Forestry OR

5 Correct. There are many acronyms used for ease of reference. DAFF is one such example. Now proceed to step 2.

6 That is not correct, try gain!

7 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 1 15

8 2. DAFF values are...

9 D rive A ttitude F airness F ocus D rive A ltitude F ixed F air OR

10 Correct, proceed to 3.

11 Sorry, refer to the DAFF website homepage for assistance and then try gain! then

12 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 15

13 3. The Accounting Officer of the DAFF is...

14 3.1 Auditor General (AG) 3.2 Director General (DG) OR

15 No, try gain!

16 Correct, proceed to 4.

17 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 15

18 4. The DG is also charged with public information access to ensure the deepening our democracy, and carries a title of...

19 OR 4.1 Information Officer 4.2 Chief of Correspondence

20 Correct, proceed to 5.

21 No, try gain!

22 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 15

23 5. Back to the department, the entire mandate of the DAFF is derived from …

24 OR 5.1 Agricultural Products Standard Act, Act No 119 of Section 27(1) (b) of the Constitution of the RSA, Act No 108 of 1996

25 No! Try gain,

26 Correct! Now watch-out for detours as you continue!

27 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 6 15

28 6. The supreme law of South Africa is....

29 6.1 The Bill of Rights 6.2 The Constitution of the Republic of the Republic of South Africa, Act No 108 of 1996 OR

30 That is not correct! Step to 7 and try harder! Remember, knowledge is key!

31 Excellent! Now move to 9,

32 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

33 7. The Bill of Rights is...

34 7.1 A list of all human rights protected by law in South Africa 7.2 A framework of corporate conduct espousing the Batho Pele Principles OR

35 No! That is not correct. It takes you to 8,

36 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 15

37 Oh no! You do not have enough information !!

38 Go back to start!

39 That is correct! Advance to 9.

40 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 15

41 9. The Bill of Rights is entrenched...

42 9.1 In the Bill of Acts OR 9.2 In the Constitution of the RSA, Act No 108 of 1996

43 No! Go to 7.

44 Correct! Proceed to 10.

45 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!! 78 15

46 10. The Bill of Rights is in the Constitution of the Republic of South Africa, … This means that...

47 10.1 It must be followed by government alone OR 10.2 It must be followed by EVERYONE

48 You are hot! Proceed to 11.

49 No. Go to 7 and try harder.

50 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 15

51 11. Basic values and principles for public administration (Section 195 of the Constitution of the RSA, Act 108 of 1996) among others calls for...

52 11.1 High standards of professional ethics Public participation in policy development OR 11.2 Shelved development Human resource career development only

53 Good understanding! Advance to 12!

54 No! Go back to 9!

55 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 12 15

56 12. What does PAIA stand for?

57 12.1 Promotion of Access to Information Act, (It is Act No 2 of 2000) OR 12.2 Promotion of Acts and Inform Act (It is Act of the Law)

58 You are right! Skip to 14!

59 Wrong turn! It takes you to 13!

60 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

61 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

62 13. Its a jungle out there. You need knowledge to make the right turns. Return to 6!

63 14. Where does PAIA come from?

64 14.1 It is the Legislation required by Section 32 (2) of the Constitution of the RSA OR 14.2 Provision from the Bill of Rights that states that Legislation must be enacted to give effect to this right

65 Both answers are correct! Here is some more information about PAIA....

66 PAIA is a legislation required by Section 32 (2) or the Bill of Rights in the Constitution. PAIA is a legislation required by Section 32 (2) or the Bill of Rights in the Constitution. Section 32 provides that – Section 32 provides that – national legislation must be enacted to give effect to this right Remember: The Bill of Rights is Section 32 of the Constitution of the Republic of South Africa, Act 108 of 1996.

67 PAIA is therefore the primary legislation that gives effect to the right entrenched in Section 32 of the Constitution of the RSA, Act 108 of PAIA is therefore the primary legislation that gives effect to the right entrenched in Section 32 of the Constitution of the RSA, Act 108 of PAIA came into operation on 09 March PAIA came into operation on 09 March 2001.

68 Now, hop into 16!

69 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

70 16. The Right to Access implies...

71 16.1 That any requester has in principle a right of access to any record held in possession of a public body OR 16.2 Any requester has in principle the right of access to records held in the possession of private entities

72 Both answers are correct! Reflect at 15 for more information.

73 PAIA seeks to As a matter of fact!

74 Now skip a few steps and land on 27!

75 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

76 27. Requests for access to information are subject to limitations.

77 27.1 True, certain documents may remain restricted OR 27.2 False, all documents shall be accessible at all times

78 Correct, proceed to 28

79 Now, go to 17! Some exclusions in the application of PAIA are as per examples below -

80 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

81 28 The purpose of PAIA is...

82 28.1 To promote a culture of transparency and accountability OR 28.2 To protect and give effect to the right of access to information

83 Both answers are correct! You have a good grasp of PAIA!

84 Proceed to 29!

85 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF 15

86 29. The objects of PAIA are...

87 29.1 To give effect to the Constitutional right of access to information balancing it with any other rights OR 29.2 To give effect to the Institutional right of access to information balancing it with any other rights

88 10.1 It must be followed by the government alone OR 10.2 It must be followed by EVERYONE

89 Correct, go to 30 !

90 No! Please go to 17.

91 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

92 30. PAIA applies to records...

93 30.1 Held by public bodies as defined by the Act OR 30.1 Held by private bodies as defined by the Act

94 Again, both answers are correct. Here is more information...

95 PAIA applies to the records of both private and public bodies as defined in the Promotion Access of Information Act, Act No.2 of Both Private and Public bodies have manuals on PAIA to help citizens with access to information.

96 Proceed to 31.

97 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

98 31. PAIA does not apply to a record of the Cabinet and its committees.

99 31.1 False 31.2 True OR

100 Correct. Remember that there are certain exclusions to PAIA. Now you are almost home. Skip to 33.

101 Wrong! You have to go to 32. Be careful of the puddles!!!

102 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

103 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

104 33. The exclusion to PAIA requests also include - Records held by Special Tribunals established in terms of Section 2 of the Special Tribunal Investigating Units and Special Tribunals Act, Act No 74 of 1996.

105 True False or

106 Good work. Proceed to 34!

107 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

108 34. PAIA exclusions also include...

109 34.1 Records held by the Judicial Officer (of court or special tribunal) 34.2 Records held by Libraries of courts OR

110 Excellent! You are off to 35!

111 No! Detour to 25!

112 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

113 35. Key role-players in the PAIA are...

114 34.1 The Requester – is a person requesting information 34.2 The Personal Requester – is a person requesting information about him/ herself 34.3 The Public body which requests information from an organ of stateOR OR

115 Correct! Now visit 36 just for more information....

116 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

117 36. Just for information Note that a Requester can also be a person requesting information on behalf of another person. That excludes public body to public body request.

118 Move to 37 and complete the maze! You can choose to take a detour at 17 for more learning, Or

119 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF

120 37. The procedure for PAIA requests commences as according to the following description:

121 Section 18 of the PAIA states that, a request must be made on any form as long as it is addressed to the Information Officer of a government department, it is acceptable. OR True False

122 Remember the need to complete the prescribed Form A. Try gain!

123 EXCELLENT! A prescribed Form A must be completed to commence a PAIA request. Again you have an option to go to 17 for more learning or proceed home to 38. Proceed to 38! Choose the detour to 17

124 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF

125 False OR True 38. On records that cannot be found, Section 23 of the PAIA mentions that (a) if all reasonable steps have been taken to find a record requested: and (b) there are reasonable grounds for believing that the record (i) is in the public bodys possession but cannot be found: or (ii) does not exist; the information officer of a public body must by way of affidavit or affirmation notify the requester that it is still possible to give access to that record, however, an extension of the timeline should be agreed upon.

126 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

127 17. A requester who cannot read or write should not be assisted in completing a PAIA request by DAFF officials TrueORFalse

128 OH!!! NO!!! The correct answer is that the Office of the Chief Information Officer will respond to a PAIA request in writing on behalf of the Information Officer. Now go back to 31.

129 FACT: A requester who cannot read or write should be assisted by DAFF officials. Continue learning and go to 18!

130 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

131 18. A record is any recorded information regardless of form of medium; in possession by a public body; and whether or not it was created by that body.

132 18.1 True 18.2 False OR

133 That is not correct. The statement that … … is correct. Now try again at 19. A record is any recorded information regardless of form of medium; in possession by a public body; and whether or not it was created by that body

134 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

135 19. PAIA is one of the most democratic Acts in the world!

136 19.1 True 17.2 False OR

137 Good, proceed to 27!

138 19. According to Section 22 of the PAIA, the Information Officer must notify any requester of the fees payable on request for information. Where applicable, the fees must be paid before further processing of any request in accordance with prescribed regulations.

139 38.1 True OR 38.2 False

140 No! Move to 20!

141 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

142 20. PAIA access fees include....

143 20.1 Fees for time spent on a search for and preparation of a record OR 20.2 R15 per hour, excluding the first hour; and includes cost for making copies

144 Correct, just for more learning proceed to 21.

145 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

146 21. The following people are excluded from paying fees for photocopies on PAIA requests; individuals earning R pa, and couples earning R pa, as well as personal requesters.

147 21.1 True or 21.2 False

148 The statement that … …is correct. Proceed with caution to 22. Fees payable for photocopies exclude; individuals earning R and couples earning R per annum, as well as personal requesters

149 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

150 22. Procedural requirements to request information in terms of PAIA prescribes for…

151 22.1 The completion of a request Form A The completion of a request Form A Payment of request fee of R35.00 where applicable, Payment of request fee of R35.00 where applicable, OR 22.2 The completion of appeal Form D The completion of appeal Form D Do not make payment of R35.00 where applicable Do not make payment of R35.00 where applicable

152 Remember, the Appeals Form D is for appeals. In other words, the request application is the first step before appeals. Now go to 23!

153 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF

154 23. To access information through PAIA, a request on Form A can be delivered by fax only to the DAFF relevant office TrueFalse

155 That is true. Now because you took a detour at 32 you have to retrace your steps back to 28!

156 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF

157 Correct. Now go to 20 and do not look back!

158 As a matter of Fact! One of the means of lodging a PAIA request is by fax. There are other means. But Sometimes, learning is pure enjoyment and fun! Move to 24 ….

159 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF

160 … Now advance to 28 … Enjoy a visit to the DAFF website and browse the DAFF PAIA manual and other relevant documents Also the following officials for more information Agriculture and Forestry: Fisheries Management:

161 26.1 True or 26.2 False

162 26. As long as the Requester has satisfied all requirements of the application for request, the request will be processed.

163 For as long as all requirements are satisfied and there is no ground for refusal, access to records shall be granted. Now try 25 again...

164 No! You hit a brick wall. Try gain

165 FIRE!!! Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF

166 23. The Bill of Rights is...

167 23.1 A list of all human rights protected by the Constitution of the RSA 23.2 A framework of corporate conduct espousing the Batho Pele Principles OR

168 38 (continued..) On records that cannot be found, Section 23 of the PAIA mentions that (a) if all reasonable steps have been taken to find a record requested: and (b) there are reasonable grounds for believing that the record (i) is in the public bodys possession but cannot be found: or (ii) does not exist; the information officer of a public body must by way of affidavit or affirmation notify the requester that it is still possible to give access to that record, however, an extension of the timeline should be agreed upon.

169 38 (continued..) Records that cannot be found or do not exist 23. (1) (a) if all reasonable steps have been taken to find a record requested: and (b) If there are reasonable grounds for believing that the record (i) is in the public bodys possession but cannot be found: or (ii) does not exist, the information officer of a public body must. by way of affidavit or affirmation notify the requester that it is not possible to give access to that record.

170 38 (continued..) The affidavit or affirmation referred to in subsection ( 1 ) must give a full account of all steps taken to find the record in question or to determine whether the record exists, as the case may be, including all communications with every person who conducted the search on behalf of the information officer. Try 17 Finish lineOR

171 True, PAIA does not also apply to a record held by the courts as indicated in Section 166 of the Constitution of the RSA.

172 33.1 An individual member of Parliament in that capacity OR 33.2 An individual member of a provincial legislature in that capacity

173 37.2 According to Section 19 of the PAIA, a request must be made on the prescribed form and addressed to the Information Officer at his/her address, fax or OR

174 37.3 According to the PAIA, a request must be made on the prescribed form and addressed to the Information Officer and followed by a call to the Office of the Minister

175 35.2 According to Section 19 of the PAIA, a request must be made on the prescribed form and addressed to the Information Officer at his/her address, fax or OR

176 No. But click here for some enlightening information...

177 32. According to Section 19 of the PAIA, a request must be made on the prescribed Form A and addressed or delivered to the Office of the Information Officer or designated office. TrueorFalse

178 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

179 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

180 25 According to Section 19 of the PAIA, where requests are refused, a refusal correspondence with optional explanations for refusal may be sent to the requester. True orFalse

181 Correct. See 26 for more information.

182 That is not correct. Learn more at 26...

183 26. More information! Section 19 (2) of the PAIA Act states that if a requester has made a request for access that does not comply with section 18(l), the information officer concerned may not refuse the request because of that non- compliance unless the information officer has (a) notified that requester of an intention to refuse the request and stated in the notice (i) the reasons for the contemplated refusal Now try again from 31.

184 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

185 32. There are exclusions to PAIA requests, True OR False

186 No! You did not get it right. Try 32 again.

187 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

188 Interactive learning: Promotion of Access to Information Act, Act 2 of 2000 PAIA © All rights reserved by the CIO, DAFF FIRE!!!

189 Well done! You have successfully navigated through the PAIA maze! For more information, visit or PAIA pages or send enquiries towww.DAFF.gov.za


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