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Advice on Academic Promotion Process Level C This presentation is available at

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1 Advice on Academic Promotion Process Level C This presentation is available at

2 The structure of the session Information on: 1. Eligibility 2. Decision Making 3. Key Dates 4. The Criteria 5. Work focus categories 6. Weightings 7. Heads Report 8. The Application 9. Open Discussion

3 Promotion Policy The essential documents: Academic Promotions Policy (MPF1221) Academic Promotion Procedure (MPF1130) Academic Promotions Criteria Guidelines Appendix A – Examples of Engagement Objectives Guidelines for Consideration of Performance Against Opportunity Schedules A – D of the Categories of Employment Procedure MPF1154 HR73 Academic Promotions Application Summary

4 Eligibility Applicants must have participated in the Performance Development Framework and in the last PDF (which should be dated no more than 12 months prior to the date of application for promotion) have been rated as at least good Continuing staff must have been employed in their current position or level at the University for at least two semesters and be confirmed in that position (can be dealt with sequentially). Fixed term staff must be confirmed and would normally have been employed in their current position or level for three years.

5 Decision Making Decisions on Level B to C by Faculty Promotions Panels

6 Key Dates: Level C 7 FebApplicant must advise Head of intention to apply 14 Feb Head advises which senior colleagues will be consulted 21 FebApplicant confirms selection or adds up to two additional senior colleagues 7 Mar Application to Head of Department 4 AprilApplication and Heads report back to Applicant 11 AprilClosing date for applications to Local Human Resources 5-15 MayMeetings of Faculty Promotions Panels 1 SeptPromotion effective

7 The Four Criteria 1.Contribution to Teaching and Learning 2.Research and Research Training (advancement of the discipline) 3.Engagement (interaction between the University and the wider society) 4.Leadership and Service (in activities of the discipline, the University or the broader community).

8 Work Focus Categories Teaching and Research Positions which are involved principally or wholly with teaching and associated activities and original research with the primary aim of publishing and disseminating new knowledge from the work undertaken in the position. Research Focussed Positions which are principally focussed upon original research with the primary aim of publishing and disseminating new knowledge Teaching Specialist Positions which are principally focussed upon teaching and associated activities; lecturing, group or individual tutoring, preparing of teaching materials, educational design educational leadership, supervision of students, marking and preparation for such activities; and clinical or professional practice where appropriate. Academic Specialist Positions which are appropriately classified as academic but which are not expected directly to undertake teaching or research activities. This will include staff involved in community engagement, academic policy development, research service and leadership and senior management roles such as the Vice-Chancellor and Deputy Vice-Chancellor. If you are applying for promotion under the Teaching or Academic Specialist categories, you must attach a copy of your current Position Description to your application.

9 Promotion to Level C Demonstrated excellence in the criteria nominated.

10 Weightings Weightings specify the importance applicants wish to assign to particular contributions in their argued case. Academic staff members may make contributions in all four criteria and applications will respect the following parameters (Percentages may be varied in accordance with academic specialisation or work focus). Teaching and Learning & Research and Research Training - each rated at least 25% and in aggregate will not exceed 80%; and Engagement & Leadership and Service - in aggregate, will be a minimum of 20% and a maximum of 50%

11 Weightings Staff in the Teaching Specialist, Research and Academic Work Focus categories -need to satisfy the requirement for 50-80% in the aggregate of the Teaching and Learning and Research and Research Training criteria, but do not need to meet the requirement for a minimum of 25% in each category. Any case based on Engagement and/or Leadership and Service must demonstrate a link to teaching, research and/or scholarship.

12 Performance Against Opportunity Staff are invited to disclose relevant circumstances… e.g. Family responsibilities, carer duties, health conditions or disability, fractional appointments, career interruptions, and other relevant personal circumstances. ….and outline their impact on career trajectory and performance, for consideration by panels In an evaluative framework in which overall quality and impact of achievements is given more weight than the quantity, rate, breadth or consistency of achievements. Note: Information relative to Performance Against Opportunity is to be included in the HR73 Application Summary Form.

13 The Heads Report HoD is required to consult with senior colleagues including two (2) additional colleagues nominated by applicant. Deemed to hold higher rank No guide on number to be consulted by HoD Include details of why they have chosen to consult with those colleagues. Consultation Process for Preparation of Report The Head may consult with the professors about the report in a number of ways including: A formal meeting of the colleagues to be consulted; or A draft report can be prepared and distributed to the colleagues for comment and a formal meeting arranged: or The Head can ask for comments from colleagues before drafting the report and then meet to discuss the final report.

14 The Heads Report continued Advice to the Panel, for example …. Quality of teaching/Departmental expectations Status of Journals/Discipline standards Certify accuracy of application The report should provide advice on the applicants performance in relation to the nominated criteria and whether the required standard has been achieved. The report must include a clear recommendation for promotion or non promotion.

15 Presentation of Application There is no standard format for your Report (Part C) and your CV (with the exception of the list of publications). There is a required sequence Part A- HR73 Application Summary Sheet Part B- Head of Department report and applicants response Part C- Report from applicant including an argued case for promotion based on the criteria Part D -Your CV, including publications. Please note Applicants need to list their top five publications (Information on this is included in Advice to Applicants). Note the strict limit of 20 pages for Parts C and D. (A4, 11pt font, numbered pages)

16 Academic Promotions Summary 2003-2013 ACADEMIC PROMOTIONS SUMMARY REPORT 2003-2013 B-CC-DD-E YearTotalSuccessful%TotalSuccessful%TotalSuccessful% 2003473574%524178%311548% 2004313096%413687%271659% 2005434093%443579%261246% 2006373081%322681%341853% 2007433580%402870%441738% 2008856576%755776%493571% 2009564784%543972%472655% 2010635687%625385%322372% 2011645992%674466%453271% 2012595085%564173%522956% 2013726590%523262%583459%

17 Questions

18 © Copyright The University of Melbourne 2011

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