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DEMYSTIFYING PROMOTIONS: A Guide for Junior Faculty and Their Mentors

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Presentation on theme: "DEMYSTIFYING PROMOTIONS: A Guide for Junior Faculty and Their Mentors"— Presentation transcript:

1 DEMYSTIFYING PROMOTIONS: A Guide for Junior Faculty and Their Mentors
Eva Aagaard, M.D. Director of Faculty Development DGIM With Thanks to Harley Rotbart, MD Pediatrics

2 What are your questions about promotions?

3 Sr. Instructor w/ Distinction Assistant Professor
Associate Professor Professor of Clinical Practice TENURE Associate Professor of Clinical Practice

4 Goal for an Assistant Professor
Become an Associate Professor

5 THE 3-LEGGED STOOL Teaching Research / Scholarship Clinical / Service

6 The Career Pie Chart

7 The Golden Rules for Promotion to Associate Professor
Make career decisions that lead to career fulfillment Don’t make career decisions solely because they’re “good for promotion” Promotion will follow



10 Regular faculty series
EXCELLENCE in one: Teaching Research Clinical Activity MERITORIOUS in all: Scholarly Activity Clinical Activity/Service

11 Clinical practice series
Faculty members whose duties are focused primarily in direct patient care Not tenure eligible

12 Associate Professor of Clinical Practice
EXCELLENCE IN: Clinical care AT LEAST MERITORIOUS IN: Teaching AND Local (hospital or university) or regional reputation for clinical excellence

13 THE 12 STEP PROCESS 1. Appointment as Assistant Professor
2. Annual DOMINO Review 3. Mid-point review 4. Nomination promotion - early summer 5. Solicitation of letters - late summer 6. Submission of portfolio - early fall *Departmental Promotions Committee

14 THE 12 STEP PROCESS 7. Portfolio review and vote (DPC) 8. Modifications of portfolio 9. Re-review of portfolio (DPC) 10. Submission to SOM - December 11. Review by SOM Promotions Comm 12. Approval by SOM Executive Comm

15 Timeline to associate Year 0 – appointment Year 1 – annual review
Year 4 – mid-point review Year 5 – annual review Year 6 – annual review Year 7 – promotion

Appointment letter – true expectations Mentoring – assign mentor ( & co-mentor) and oversee process Annual reviews – ? On track for promotion Documentation appropriately gathered Mid-point reviews by Department ?On track for promotion Proposed timing for promotion

17 ROLE OF THE division/ dept
5. Promotion preparation Solicitation of reference letters Guidance on portfolio preparation Review portfolio, suggest improvements Vote on candidacy Submit portfolio with summary letter

18 How to find a mentor Mentoring Guides Annual DOMINO Review
Peer-referral Self-referral

19 Mentoring Guides DGIM Jean Kutner Research David Tanaka Clinical
Eva Aagaard Education

20 Dept. Mentoring Primary Mentor
Responsible for guidance (facilitating, advocating, and counseling) towards faculty member’s career development and promotion Assist faculty member in finding a Co-Mentor if appropriate

21 Dept. Mentoring Co-Mentor – if appropriate
In most cases, this is the faculty member’s “content” mentor may be same person as Primary Mentor Responsible for guidance (facilitating, advocating, and counseling) of the faculty member toward success in his/her research, clinical, teaching, and/or scholarly activities Provides regular feedback to Primary Mentor

22 Dept. Mentoring Faculty Member
Ultimately responsible for his/her own career development, with the guidance of Primary Mentor Ultimately responsible for his/her own research, clinical, teaching, scholarly activity with the guidance of Co-Mentor if appropriate

23 neither

1. Conscientiously work with mentor 2. Maintain real-time portfolio A. Teaching - see SOM portfolio template a. log of teaching activity b. teaching evaluations - piles and piles c. teaching awards

B. Clinical a. see SOM portfolio template b. log of clinical activity c. clinical testimonials/evaluations d. clinical honors

3. Documentation of Research/Scholarship A. Accurate and up-to-date CV B. Thoughtful approach to scholarship 4. Documentation of Service B. Letters of gratitude for service 5. Careful attention to submission deadlines

27 Top 10 Mistakes On The Way To Promotion

28 10. The Nobel Prize winner mentality
Or the “I’ve been here18 months, am I eligible for promotion?” syndrome Rules state that “when you’re ready, you’re ready” BUT, RARE that someone is promoted after 4 years uncommon after 5 More often after 6, Most common after 7

29 9. The “I know I’m on track”
Or “Mentoring is for the Other Guys” syndrome Leading cause of disappointments at promotion time and of the need to request extensions

30 8. The my mentor ate my homework syndrome
Responsibility for fulfilling the Criteria, and meeting the deadlines, for promotion are yours alone

31 7. Promotion Committee = convenience store
If you miss deadlines, you may have to wait another year.

32 6. Failure to launch Scholarship Outside letters

33 5. The Lost in translation syndrome
Or, Falsely Assuming The DOM Or SOM Promotion Committee Knows What You Do For A Living Only 1-2 members of your department on the SOM PC Few if any know you YOUR MISSION is to produce a portfolio that speaks their language

34 4. Assuming size doesn’t matter
Quality of your work Quantity of your work Teaching evaluations, publications, clinical documentation, etc. should be as complete as possible without including fluff. Particularly true for documenting “alternative forms of scholarship”

35 3. Believing in the “Evaluations Tooth Fairy”
Or the “Someone must be collecting my teaching evaluations for me” syndrome

36 2. Assuming that all teaching occurs in lecture halls
Don’t overlook: Bedside Research Morning report Journal club M&M conferences Mentoring/ Advising log your hours and number of trainees and collect evaluations.

37 1. Spending too much time in the unproductive stages of the Kubler-Ross Grief Reaction
Denial Anger Bargaining Depression



40 We can help


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