Presentation on theme: "Promotion and Tenure Strategies for Success"— Presentation transcript:
1 Promotion and Tenure Strategies for Success Margaret R. Gyetko, M.D. Associate Dean for FacultyUniversity of Michigan Medical SchoolAllen asked me to update you regarding the processes and our ideas for faculty appts & promotions
2 WHAT IS THE FUNCTION OF AN ACADEMIC MEDICAL CENTER? Educate medical students & Ph.Ds.Provide the environment for residency (GME) and postdoctoral training.Advance medical science.Expand knowledge base of human biology, pathophysiology & therapyProvide outstanding, cutting edge patient care.Our job as medical school faculty members -->
3 A SNAPSHOT OF THE FACULTY 2007Instructional Track (763)Research Track (212)Clinical Track (522)Lecturers (191)Total (1693)(2003 numbers)This is what we look like - divided into those 3 tracks
4 WOMEN FACULTY AT MICHIGAN 2007 Instructional Track 24% (*22%)Research Track 40% (*40%)Clinical Track 48% (*45%)Lecturers, clin, etc. 45% (*45%)Total 36% (*34%)Headcount 8/1/06(*2005 numbers)
6 Medical academia rests on 4 leg table (not tripod) of professional work (including clinical activity)teaching, scholarship, & service.When the responsibility for patient care is undertaken, it must remain the ultimate moral priority.
7 THE APPOINTMENT PROCESS Chair/candidatePrelim eval(OFA, OCA,Dean)Intent letterFull evaluation byACAPT/ECEVPMA/ProvostRegentsOffer letter with track & rankHere is how the appointment travels through time and space
8 REGENTS BYLAW 5.08Assistant professors & other untenured members of teaching staff are appointed by the President of the University upon recommendation of the Dean and Executive Committee.Tenured professorial staff are appointed by the Board of Regents on recommendation of the Dean and Executive Committee.
9 APPOINTMENTS KEY POINTS Vetting the appointment.(Central Campus approval?)Letter of intent (Be careful of promises).Evaluative letters (Must be unbiased).Scholarship impact/seminal contribution.Flawless package.So these are the key points
10 ARE YOU ON THE OPTIMAL TRACK FOR YOUR CAREER? Your division head/chair has given this due consideration and the Office of Faculty Affairs as well as the advisory committees of your peers have weighed in on this choice.Even so, a third year career review from the Office of Faculty Affairs will re-evaluate with you and provide a chance to transfer to another track.
11 FACULTY TRACKS Instructional Clinical Research Scholarship Teaching Prof. WorkOrg. ServiceOrg. ServiceProfessional WorkClinicalTeachingOrg. ServiceScholarshipResearchScholarshipTeachingOrg. Service
12 WHAT IS IMPORTANT TO THE UNIVERSITY OF MICHIGAN? To be one of the best universities in the world.To have the most influential faculty.To be recognized nationally and internationally as outstanding.
13 SO WHAT DOES THIS HAVE TO DO WITH YOU? EVERYTHING
14 PREPARING FOR PROMOTION Determination of readinessDivision ChiefDepartmental ACAPT CommitteeChairRead The Promotion PackageMedical School Web SitePromotion to the higher ranks signals the step into the senior medical establishment. Top 3 bullets are our present process:The bottom one could be a useful adjunct - having the candidate explain in a single page, their accomplishments, scholarly niche and seminal accomplishments.
15 SUGGEST 5 OR MORE EXTERNAL REVIEWS Must be “at arms length”.no collaboratorsno mentorsno prior faculty colleaguesNumber of internal vs. external letters required varies by track and rank….consult the web site.The Evaluator must be at the rank proposed or above.The more prestigious the better…peer institution…top person.Beware the European Connection (different system).Should be in process by May or June.
16 THE PROMOTION PACKAGE Talking points Form B CV Educator portfolio 5 key papersBibliographic notes (citation survey)5 External +/- letters of evaluationDue in the Med School 10/1Form BAdvisories & Executive CommitteeDean’s letter
17 TALKING POINTSA single page commentary by the candidate describing his or her scholarly niche (and type of scholarship), professional expertise, contributions, special skills, national leadership etc.
18 THE CVStandard model• Academic history.• Overview of accomplishments.• Must be precise and flawless.
19 Is teaching central or secondary in your job? (% FTE). EDUCATOR’S PORTFOLIOIs teaching central or secondary in your job? (% FTE).Section 1- summary of teaching & time.Section 2 - major teaching contributions.Bob Anderson & Larry Gruppen have streamlined the teaching portfolio into a 3 page medical school version. We hope these will be routine a year from now
21 THIS YEAR’S PROMOTIONS Research 2 - Professor 5 - Associate Professor 17 - Assistant Professor Total Research: 24 Clinical 4 - Professor 21 - Associate Professor 14 - Assistant Professor 1 - Adjunct Associate Professor Total Clinical: 40 Instructional 36 - Professor 26 - Associate Professor Total Instructional: 62 TOTAL PROMOTIONS: 126
22 WHAT IS REALLY THE BOTTOM LINE? The promotion process recognizes excellence nationally and internationally.The time line is long and care is needed every step of the way.
23 THINGS I WISH I HAD KNOWN SOONER A promotion package starts on your first day on faculty.It takes five years to do it well, usually.Do your work, publish well, of course.Get grants, of course.But that is not enough….
24 THINGS I WISH I HAD KNOWN SOONER Cultivate relationships in your field.National presence and reputation is very important.Be active in your professional societies.Meet leaders in your field.Give talksNational meetingsVisiting professorshipsEstablish connections with leaders in your field.
25 THINGS I WISH I HAD KNOWN SOONER Develop a theme in your work that you own.Build a place for yourself nationally.Self promotion is not a sin, just do it with intelligence and honesty.Take care of your end game.You will need letters from leaders in your field who have no conflict of interest in praising you. Earn their esteem. It takes time and effort. Do it, it is essential.
26 SO WHAT ARE RESEARCH AND SCHOLARSHIP? They are more or less synonymous - they are the key elements of expanding our knowledge base.These can be pursued to benefit mankind in clinical care scholarship & medical education scholarship just as in basic research (scholarship of discovery).
27 LIKE WHAT?Scholarship of discoveryScholarship of integrationScholarship of applicationScholarship of teaching(Much of this takes teams)Academic Medicine 75:877, 2000
28 TEAM SCIENCEIt is clear that working in teams to advance science and knowledge is the future.This is a new path in academia.Still, it is very important that each member of the team have an independent voice.So what does this mean, practically?Publish first or last authored manuscriptsAnd get your own big grant.And establish your own national/international reputation.
30 TAKE CARE OF THE MILESTONES It is very important to have good mentors…find them…several are best.Get a mentored grant early (a K award).Publish and speak nationally early.Build relationships in your field early.Land an independent grant (RO1) in year 3, 4 or 5 at the latest.
31 TAKE CARE OF THE MILESTONES Faculty in the instructional track have in excess of 25 high quality, peer reviewed publications in order to be promoted to Associate Professor with tenure…and the majority of the publications are first or last authored, and there is a consistent theme to the research.Independent Funding.
32 TAKE CARE OF THE MILESTONES Teach well.-Pay attention to your evaluations.-If you need help to teach well, getit.-It is our mission, but it also is inyour own best interests.
33 HOW CAN I LEARN TO BE BETTER? Work with your mentors.Talk with the chair of your department.Attend training opportunities offered through the Dean’s office.Be engaged in the process of your own career development.
34 ASSISTANT TO ASSOCIATE PROFESSOR Time in rank:6.3, 6, 7 years(must be < 8yrs)Coherent body of workNational reputation & unique contribution in an independent fieldPublications: 31, 28, 32 (ave, med, mode) Range 9-99Teaching qualityOrganizational citizenshipCompetence in teaching & scholarshipPotential for success in fieldASSISTANTASSOCIATE
35 ASSISTANT TO ASSOCIATE (RESEARCH) Time in rank6 ave/med/modeExternal fundingCoherent body of workNational reputation & unique contribution in independent fieldPublications: 36, 36, (ave, med, mode) Range 15-88Teaching qualityOrganizationalcitizenshipCompetence in teaching & scholarshipPotential for success in fieldASSISTANTASSOCIATE
36 ASSISTANT TO ASSOCIATE (CLINICAL) Clinical excellenceCoherent body of workRegional reputation & unique contribution in independent fieldPublications: 14,13, (ave, med, mode) Range 3-44Teaching qualityOrganizational citizenshipTime in rank6.4 ave6 med/modeCompetence in teaching & scholarshipPotential for success in fieldASSISTANTASSOCIATE
37 ASSOCIATE TO PROFESSOR Time in rank:7 ave6 med/modeEstablished body of workContinued recognitionnationally/internationallywith unique contributionin independent fieldPublications: 60, 56, 46(ave, med, mode)RangeTeaching qualityOrganizational citizenshipCoherent body of workRecognized excellencein teaching & scholarshipNational reputation &unique contribution inindependent fieldPROFESSORASSOCIATE
38 ASSOCIATE TO PROFESSOR (RESEARCH) Time in rank7 ave/med/modeHistory of continued independent fundingEstablished body of workNational & international reputation with unique contribution in independent fieldPublications: 57, 56, (ave, med, mode) Range 39-88Teaching qualityOrganizational citizenshipExternal fundingRecognized excellence in teaching & scholarshipNational reputation & unique contribution in independent fieldASSOCIATEPROFESSOR
39 ASSOCIATE TO PROFESSOR (CLINICAL) Clinical excellenceEstablished body of workStrong regional & emerging national reputation in fieldPublications: 29, 25(ave, med/mode) Range 11-71Teaching qualityOrganizational citizenshipTime in rank:7 ave6 med/modeRecognized excellence in teaching & scholarshipRegional reputation & unique contribution in independent fieldASSOCIATEPROFESSOR
40 DEAN’S OFFICE OF FACULTY AFFAIRS Carol JaremaJane WeyherMary WurzKim LeahyJennifer VidaKaren BertoiaDeb KomorowskiMelissa DorfmanMargaret R. GyetkoDavid GordonJim AlbersLies QuintJayne Thorsonview from Cedar Bend Dr.