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Promotion and Tenure Strategies for Success Margaret R. Gyetko, M.D. Associate Dean for Faculty University of Michigan Medical School.

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Presentation on theme: "Promotion and Tenure Strategies for Success Margaret R. Gyetko, M.D. Associate Dean for Faculty University of Michigan Medical School."— Presentation transcript:

1 Promotion and Tenure Strategies for Success Margaret R. Gyetko, M.D. Associate Dean for Faculty University of Michigan Medical School

2 Educate medical students & Ph.Ds. Provide the environment for residency (GME) and postdoctoral training. Advance medical science. Expand knowledge base of human biology, pathophysiology & therapy Provide outstanding, cutting edge patient care. WHAT IS THE FUNCTION OF AN ACADEMIC MEDICAL CENTER?

3 Instructional Track806 (763) Research Track306 (212) Clinical Track710 ( 522) Lecturers282 (191) Total 2104 (1693) (2003 numbers) A SNAPSHOT OF THE FACULTY 2007

4 Instructional Track 24% (*22%) Research Track 40% (*40%) Clinical Track 48% (*45%) Lecturers, clin, etc. 45% (*45%) Total 36% (*34%) WOMEN FACULTY AT MICHIGAN 2007 (*2005 numbers)

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6 Medical academia rests on 4 leg table (not tripod) of professional work (including clinical activity) teaching, scholarship, & service. When the responsibility for patient care is undertaken, it must remain the ultimate moral priority.

7 Chair/candidate Prelim eval (OFA, OCA, Dean) Intent letter Full evaluation by ACAPT/EC EVPMA/Provost Regents Offer letter with track & rank THE APPOINTMENT PROCESS

8 Assistant professors & other untenured members of teaching staff are appointed by the President of the University upon recommendation of the Dean and Executive Committee. Tenured professorial staff are appointed by the Board of Regents on recommendation of the Dean and Executive Committee. REGENTS BYLAW 5.08

9 Vetting the appointment. ( Central Campus approval?) Letter of intent (Be careful of promises). Evaluative letters (Must be unbiased). Scholarship impact/seminal contribution. Flawless package. APPOINTMENTS KEY POINTS

10 ARE YOU ON THE OPTIMAL TRACK FOR YOUR CAREER? Your division head/chair has given this due consideration and the Office of Faculty Affairs as well as the advisory committees of your peers have weighed in on this choice. Even so, a third year career review from the Office of Faculty Affairs will re- evaluate with you and provide a chance to transfer to another track.

11 FACULTY TRACKS Instructional Clinical Research Scholarship Teaching Prof. Work Professional Work Org. Service Scholarship Org. Service Teaching Scholarship

12 WHAT IS IMPORTANT TO THE UNIVERSITY OF MICHIGAN? To be one of the best universities in the world. To have the most influential faculty. To be recognized nationally and internationally as outstanding.

13 SO WHAT DOES THIS HAVE TO DO WITH YOU? EVERYTHING

14 Determination of readiness –Division Chief –Departmental ACAPT Committee –Chair Read The Promotion Package –Medical School Web Site –http://www.med.umich.edu/medschool /faculty/promopackage PREPARING FOR PROMOTION

15 SUGGEST 5 OR MORE EXTERNAL REVIEWS Must be at arms length. no collaborators no mentors no prior faculty colleagues Number of internal vs. external letters required varies by track and rank….consult the web site. The Evaluator must be at the rank proposed or above. The more prestigious the better…peer institution…top person. Beware the European Connection (different system). Should be in process by May or June.

16 Talking points CV Educator portfolio 5 key papers Bibliographic notes (citation survey) 5 External +/- letters of evaluation Due in the Med School 10/1 Form B Advisories & Executive Committee Deans letter THE PROMOTION PACKAGE

17 TALKING POINTS A single page commentary by the candidate describing his or her scholarly niche (and type of scholarship), professional expertise, contributions, special skills, national leadership etc.

18 THE CV Standard model Academic history. Overview of accomplishments. Must be precise and flawless.

19 Is teaching central or secondary in your job? (% FTE). Section 1- summary of teaching & time. Section 2 - major teaching contributions. EDUCATORS PORTFOLIO

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21 THIS YEARS PROMOTIONS Research 2 - Professor 5 - Associate Professor 17 - Assistant Professor Total Research: 24 Clinical 4 - Professor 21 - Associate Professor 14 - Assistant Professor 1 - Adjunct Associate Professor Total Clinical: 40 Instructional 36 - Professor 26 - Associate Professor Total Instructional: 62 TOTAL PROMOTIONS: 126

22 WHAT IS REALLY THE BOTTOM LINE? The promotion process recognizes excellence nationally and internationally. The time line is long and care is needed every step of the way.

23 THINGS I WISH I HAD KNOWN SOONER A promotion package starts on your first day on faculty. It takes five years to do it well, usually. Do your work, publish well, of course. Get grants, of course. But that is not enough….

24 THINGS I WISH I HAD KNOWN SOONER Cultivate relationships in your field. National presence and reputation is very important. Be active in your professional societies. Meet leaders in your field. Give talks –National meetings –Visiting professorships Establish connections with leaders in your field.

25 THINGS I WISH I HAD KNOWN SOONER Develop a theme in your work that you own. Build a place for yourself nationally. Self promotion is not a sin, just do it with intelligence and honesty. Take care of your end game. You will need letters from leaders in your field who have no conflict of interest in praising you. Earn their esteem. It takes time and effort. Do it, it is essential.

26 SO WHAT ARE RESEARCH AND SCHOLARSHIP? They are more or less synonymous - they are the key elements of expanding our knowledge base. These can be pursued to benefit mankind in clinical care scholarship & medical education scholarship just as in basic research (scholarship of discovery).

27 LIKE WHAT? Scholarship of discovery Scholarship of integration Scholarship of application Scholarship of teaching (Much of this takes teams) Academic Medicine 75:877, 2000

28 TEAM SCIENCE It is clear that working in teams to advance science and knowledge is the future. This is a new path in academia. Still, it is very important that each member of the team have an independent voice. So what does this mean, practically? –Publish first or last authored manuscripts –And get your own big grant. –And establish your own national/international reputation.

29 So what should a new faculty member do?

30 TAKE CARE OF THE MILESTONES It is very important to have good mentors…find them…several are best. Get a mentored grant early (a K award). Publish and speak nationally early. Build relationships in your field early. Land an independent grant (RO1) in year 3, 4 or 5 at the latest.

31 TAKE CARE OF THE MILESTONES Faculty in the instructional track have in excess of 25 high quality, peer reviewed publications in order to be promoted to Associate Professor with tenure…and the majority of the publications are first or last authored, and there is a consistent theme to the research. Independent Funding.

32 TAKE CARE OF THE MILESTONES Teach well. -Pay attention to your evaluations. -If you need help to teach well, get it. -It is our mission, but it also is in your own best interests.

33 HOW CAN I LEARN TO BE BETTER? Work with your mentors. Talk with the chair of your department. Attend training opportunities offered through the Deans office. Be engaged in the process of your own career development.

34 ASSISTANT TO ASSOCIATE PROFESSOR Competence in teaching & scholarship Potential for success in field Coherent body of work National reputation & unique contribution in an independent field Publications: 31, 28, 32 (ave, med, mode) Range 9-99 Teaching quality Organizational citizenship Time in rank: 6.3, 6, 7 years (must be < 8yrs) ASSISTANTASSOCIATE

35 ASSISTANT TO ASSOCIATE (RESEARCH) Competence in teaching & scholarship Potential for success in field External funding Coherent body of work National reputation & unique contribution in independent field Publications: 36, 36, 29 (ave, med, mode) Range Teaching quality Organizational citizenship Time in rank 6 ave/med/mode ASSOCIATE ASSISTANT

36 ASSISTANT TO ASSOCIATE (CLINICAL) Competence in teaching & scholarship Potential for success in field Clinical excellence Coherent body of work Regional reputation & unique contribution in independent field Publications: 14,13,13 (ave, med, mode) Range 3-44 Teaching quality Organizational citizenship Time in rank 6.4 ave 6 med/mode ASSOCIATEASSISTANT

37 ASSOCIATE TO PROFESSOR Coherent body of work Recognized excellence in teaching & scholarship National reputation & unique contribution in independent field Established body of work Continued recognition nationally/internationally with unique contribution in independent field Publications: 60, 56, 46 (ave, med, mode) Range Teaching quality Organizational citizenship Time in rank: 7 ave 6 med/mode ASSOCIATE PROFESSOR

38 ASSOCIATE TO PROFESSOR (RESEARCH) External funding Recognized excellence in teaching & scholarship National reputation & unique contribution in independent field History of continued independent funding Established body of work National & international reputation with unique contribution in independent field Publications: 57, 56, 39 (ave, med, mode) Range Teaching quality Organizational citizenship Time in rank 7 ave/med/mode PROFESSORASSOCIATE

39 ASSOCIATE TO PROFESSOR (CLINICAL) Recognized excellence in teaching & scholarship Regional reputation & unique contribution in independent field Clinical excellence Established body of work Strong regional & emerging national reputation in field Publications: 29, 25 (ave, med/mode) Range Teaching quality Organizational citizenship Time in rank: 7 ave 6 med/mode PROFESSORASSOCIATE

40 Carol Jarema Jane Weyher Mary Wurz Kim Leahy Jennifer Vida Karen Bertoia Deb Komorowski Melissa Dorfman Margaret R. Gyetko David Gordon Jim Albers Lies Quint Jayne Thorson DEANS OFFICE OF FACULTY AFFAIRS

41 ASSISTANT DEANS FOR FACULTY

42 Questions? Discussion?


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