Presentation on theme: "Preparing Your Johns Hopkins CV for Academic Promotion"— Presentation transcript:
1 Preparing Your Johns Hopkins CV for Academic Promotion Argye Hillis, MD, MA, Professor of Neurology, Executive Vice Chair of Neurology, and Past Chair, Medical School CouncilFred Askin, MD, Professor of Pathology, Past Chair of the Associate Professor Promotions Committee, and Interim Chief of Pathology, Bayview Medical CenterLisa Heiser, MA, Assistant Dean for Faculty Development and Equity, JHSOM
2 Welcome and Agenda CV Structure for Promotion Avoiding Mistakes and Common ProblemsHow Chairs’ and Referees’ Letters Relate to Your CVDistinguishing Your CV for Your Career PathwayDo’s and Don’ts from the Past APPC ChairDiffering Features of CVs for JHSOM Promotion vs. External PurposesCV ExamplesFurther Resources
3 A Few Rules (not just suggestions) Stick to the format preciselyPromotion committees will not accept CVs in the wrong formatBe sure to use the 2006 formatIn the Silver BookDownloadable from the WebMSC websiteFaculty websitePPC websiteKeep it complete and updatedSign and date
4 Format No need to make it unique, as suggested for businesses White paper, standard fontsDo not add your personal goals, spouse’s or children’s names, etc.Your personal goals will be part of your letter from the Department Chair to the promotions committeesEvaluative data regarding your education and clinical care can be added to your Educator’s Portfolio (not CV)Exclude sections that are not applicable
5 Sections of CV Verbatim from Silver Book Ask questions about any parts, terms, etc., that are unclear as we go along!!
6 Demographic and “Personal” Data Current appointmentsUniversity (primary, joint appointments)HospitalOtherPersonal dataBusiness address, phone, fax,Not DOB, home address, etc.
7 Education and Training In chronological orderList year, degree, institution, disciplineUndergradGraduate degreesPost-doctoralInternshipResidencyFellowshipsetc
8 Professional Experience In chronological order (earliest first)End with current appointmentsList dates, positions, institutions
9 Research Activities Research Publications List ONLY peer-reviewed, original researchArticles and reviews of your researchNot invited reviews of an area (these are included later as educational scholarship)List only published or in pressShow ALL authorsBold or underline your nameChronological order
10 Standard Reference Style Kleinman KT, Newhart M, Heidler-Gary, J, Gottesman R, Barker PB, Aldrich E, Llinas R, Wityk R, Chaudhry P, Hillis AE, Restoring cerebral blood flow reveals neural regions critical for naming. J Neurosci 2006; 26:
11 Inventions, Patents, Copyrights Include pending & awardedList date awarded/submitted and titleThose that have impact on academic or clinical field will be counted as scholarship that leads to national and/or international recognition and leadership
12 Extramural FundingList current, then pending, then previous grants, contracts, etc. (each section in chrono. order)Include ALL of the following information:Dates, titleIdentification # (if available; e.g. NS RO )Sponsor (e.g. NIH: NINDS; AHA)Total direct costPIYour role and percent effortShould agree with your effort report and your “other support”
13 Research Program Building/ Leadership Recall that national recognition is required for promotion to Assoc ProfNational Leadership and, in most cases, international recognition are required for ProfessorList dates, names of research program, role (e.g. Director of the Alzheimer’s Disease Research Center)
14 Educational Activities Educational Publications Peer-reviewed, original educational research manuscripts (list first)e.g. effects of intensive training using actors on residents’ effectiveness in discussing end of life decisionsOther peer-reviewed publicationse.g. submitted review articles, consensus statements, expert opinions, case reportsPeer-reviewed internet publications
15 Non-Peer Reviewed Publications May be about your research domain Invited review articlesEditorials, letters, correspondenceBook chaptersMonographsBooksOther media (curricula, films, videos, CD ROMs, slide sets, etc.)Educational because they disseminate knowledgenot your newly generated knowledge
16 Teaching Classroom instruction Clinical instruction Dates, course titles, your role, locationInclude lectures you give annually in a specific courseClinical instructionInclude Clinical Skills, Clerkship lectures, clerkship supervisionCME instruction (dates, titles, etc.)Other workshops (dates, titles, etc.)
17 Mentoring Advisees Thesis Committees (dates, name, title, role) Dates, names, degree advisee received under your direction, present position, awards, grants with you, +/- articles with your adviseesDo not include every fellow in your division; only those for whom you were the primary mentor for substantive projects or degreesThesis Committees (dates, name, title, role)Training Grant Participation (dates, program)
18 Educational Program Building/ Leadership Dates, name of program, your roleExamples:Clerkship directorResidency Program Director or Co-DirectorFellowship DirectorDirector of CME
19 Educational Extramural Funding List current, then pending, then previous grants, contracts, etc. (each section in chrono. order)Include ALL of the following information:Dates, titleIdentification # (if available)Sponsor (e.g. AMA)Total direct costPIYour role and percent effortShould agree with your effort report and your “other support”
20 Clinical Activity Board & Subspecialty Certification Licensure Dates, certificate #LicensureDates, #Clinical responsibilities (dates, service, role, time commitment)e.g. ½ day neurology clinic per week2 weeks/year of consultation service (average 6 hours per day), 4 weeks/year of inpatient EMU attending, read 25 EEG’s per week (4 hours/week, 9 months/yr)
21 Clinical Program Building/ Leadership Dates, name of clinical program, roleExamples:Director and founder of pediatric sleep clinicCo-director of NCCUDirector of inpatient services
22 Clinical Extramural Funding List current, then pending, then previous grants, contracts, etc. (each section in chrono. order)Grants or contracts obtained to support a clinical initiativeInclude ALL of the following information:Dates, titleIdentification # (if available)Sponsor (e.g. AMA)Total direct costClinical directorYour role and percent effortShould agree with your effort report and your “other support”
23 Percent EffortPercent of your employed time that you spend on a particular activityIf your total hours of work per week increase because of increased hours in one area, your percent effort in other areas must decrease
24 Organizational Activities Demonstrates citizenship to SOM or academic field +/- recognition/impactimportantInstitutional administrative apptsDates, titles of cmte or project, roleIncludes departmental appts, such as Division Director (may not include extra salary), SOM and dept committeesConsultantshipsDates, organization/agency, role
26 Recognition Awards, Honors Invited Talks, Panels Dates, titles, description, sponsorInvited Talks, PanelsDates, titles, venue, sponsorOther Professional AccomplishmentsMight include published abstracts and/or submitted presentations here (typically not at professor level)Congressional acts, laws, etc. you have had a role in, and many other substantive accomplishments
27 Avoid Common Errors Wrong format Mixing abstracts in with manuscripts Incomplete citations of publications“Padding” invited presentations with submitted abstractsOmitting program building accomplishmentsUnclear relationship to mentees
29 CVs for External Purposes STANDARD HEADINGS:HeaderEducationExperienceResearchTeachingClinicalAdministrativeHonors/AwardsProfessional AssociationsPublicationsPresentationsReferencesADDITIONAL HEADINGS:Qualifications ProfileLeadership ExperienceAcademic ServiceResearch InterestsFellowshipsLanguagesConsultingCommittee LeadershipPatentsEditorial AppointmentsSummary of Technical SkillsAreas of ExpertiseProfessional ServiceEtc.
30 Differences in CVs for JHSOM Promotion vs. External Purposes External Purposes (e.g., Business/Industry)Chronological orderReverse chronological orderStandard JHSOM formatTargeted format based on relevance to positionUniform headings(e.g., Demographic Information, Education and Training, Professional Experience)Variable headings to emphasize strengths(e.g., Header, Education, Leadership Experience, Research Experience, etc.)Straightforward listing of activities(descriptive/evaluative info in Chair’s letter)Use of action verbs & qualifiers to show accomplishments and skillsPublications earlier in the formatPublications at endNarrative descriptions to highlight program building accomplishments (a paragraph)Brief accomplishments statements using the PAR method (Problem, Action, Result)
31 Converting Descriptive Paragraph to Accomplishment Statements Johns Hopkins Adult Hydrocephalus ProgramCreated the Johns Hopkins Adult Hydrocephalus Program as a Center for Excellence supported by the Johns Hopkins Hospital.Demonstrated outpatient and inpatient volumes that increased by nearly 200% in three years.Generated substantial profits of $1.3 million per year by implementing auditing practices and developing enhanced hospital coding systems.Established cutting-edge clinical research program by initiating new collaborative relationships and cultivating industry support.
32 Converting Descriptive Paragraph to Accomplishment Statements Johns Hopkins Adult Hydrocephalus ProgramCreated the Johns Hopkins Adult Hydrocephalus Program as a Center for Excellence supported by the Johns Hopkins Hospital.Demonstrated outpatient and inpatient volumes that increased by nearly 200% in three years.Generated substantial profits of $1.3 million per year by implementing auditing practices and developing enhanced hospital coding systems.Established cutting-edge clinical research program by initiating new collaborative relationships and cultivating industry support.
33 Examples of JHSOM CVs Basic Scientist Clinician Educator Carol Greider, PhD; Cynthia Wolberger, PhDClinician EducatorJulia McMillan, MD; Charlie Wiener, MDProgram BuilderPeter Pronovost, MD, PhD“Triple Threat”Andrea Corse, MD; Argye Hillis, MD, MA; Janet Serwint, MD; Mike Williams, MDLink
34 Getting Your CV Reviewed Give your CV to your mentors, advisors, department director/division chief, senior colleagues, etc., for suggestionsSign up for peer review today after the programAsk for inputRespond to inputBeware of errors that spell check won’t catch
35 What kind of mistake can one make? Real life examples:Leadership development: curses in delegation and influence skills.Disposed of $2.5 million in funding.Able to work in high-stress environments while maintaining composer.
36 Further Resources Silver Book Curriculum Vitae Format JHSOM Office of Faculty Development Website for Sample CVsProfessorial Promotions Committee WebsiteAssociate Professor Promotions Committee WebsiteCredentialing SpecialistsDepartmental Promotions Committees
37 Further Resources, continued Department Directors, Vice Chairs, Associate Chairs, Division ChiefsPeer Review Teams from Today’s ProgramCVs for External PurposesProfessional Development Office, ,JHU Career Management Program, , (CV Guide -Karen Parkent, Office of the Dean, Assistant to the PPC (Professorial Promotions Committee Handout)For CV format questions, call orLisa Heiser, Assistant Dean for Faculty Development, Office of Faculty DevelopmentFor additional support: call , or stop by 2024 E. Monument,
38 Questions/Answers & Discussion What questions or comments do you have?
39 Closing Thanks for Attending! Best Wishes in preparing your CV Please contact us with any remaining questions:Argye Hillis,Fred Askin,Lisa Heiser,