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Powerpoint Templates Page 1 Powerpoint Templates Work S.M.A.R.T. Not H.A.R.D. (Tips to Paint a Less Stressful Picture of Your Work Life) SCAGPO Conference.

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Presentation on theme: "Powerpoint Templates Page 1 Powerpoint Templates Work S.M.A.R.T. Not H.A.R.D. (Tips to Paint a Less Stressful Picture of Your Work Life) SCAGPO Conference."— Presentation transcript:

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2 Powerpoint Templates Page 1 Powerpoint Templates Work S.M.A.R.T. Not H.A.R.D. (Tips to Paint a Less Stressful Picture of Your Work Life) SCAGPO Conference November 8, 2012 Georgette Council, CEOE

3 Powerpoint Templates Page 2 Who Am I? I am your constant companion. I am your greatest helper or heaviest burden. I will push you onward or drag you down to failure. I am completely at your command. Half the things you do you might as well just turn over to me and I will be able to do them quickly and correctly.

4 Powerpoint Templates Page 3 Who Am I? I am easily managed – you must merely be firm with me. Show me exactly how you want something done and after a few lessons I will do it automatically. I am the servant of all great individuals and, alas, of all failures as well. Those who are great, I have made great. Those who are failures, I have made failures.

5 Powerpoint Templates Page 4 Who Am I? I am not a machine, though I work with all the precision of a machine plus the intelligence of a human. You may run me for a profit or run me for ruin – it makes no difference to me.

6 Powerpoint Templates Page 5 Who Am I? Take me, train me, be firm with me, and I will place the world at your feet. Be easy with me and I will destroy you.

7 Powerpoint Templates Page 6 Who Am I? I AM HABIT! - Anonymous

8 Powerpoint Templates Page 7 Habit (Definition) an acquired behavior pattern regularly followed until it has become almost involuntary customary practice or use a particular practice, custom, or usage a dominant or regular disposition or tendency; prevailing character or quality

9 Powerpoint Templates Page 8 Habits – Good or Bad? Good if… They lead to solutions They make you more productive They are sustainable They allow for me time Make you accountable

10 Powerpoint Templates Page 9 Habits – Good or Bad? Bad if… They lead to excuses They make you less productive They take a lot of effort or energy They allow you no time to decompress Lay blame on others

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14 Powerpoint Templates Page 13 Watch Out for Time Thieves! people who steal your time email that steals your attention conversations that steal your concentration

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16 Powerpoint Templates Page 15 Working HARDer not SMARTer: H – Haphazard A – Alternating Priorities R – Random D - Devalue

17 Powerpoint Templates Page 16 Working SMARTer not HARDer: S – Strategic & Specific M – Mitigate Distractions A – Agree & Ask/Achievable R – Realistic/Rewarding T – Time and Train

18 Powerpoint Templates Page 17 He/She has more time than I do The truth is…. We all have the same 24 hours, the difference is in how we use them. - Georgette Council, CEOE

19 Powerpoint Templates Page 18 Time Management Quiz

20 02 595857565554535251504948474645444342414039383736353433323130292827262524232221201918171615141312111009080706050403020100 Countdown Clock By Dr. Jeff Ertzberger Back to Clock Home

21 01 595857565554535251504948474645444342414039383736353433323130292827262524232221201918171615141312111009080706050403020100 Back to Clock Home Countdown Clock By Dr. Jeff Ertzberger

22 00 595857565554535251504948474645444342414039383736353433323130292827262524232221201918171615141312111009080706050403020100 Back to Clock Home Countdown Clock By Dr. Jeff Ertzberger

23 00 1009080706050403020100 Back to Clock Home Countdown Clock By Dr. Jeff Ertzberger

24 00 15141312111009080706050403020100 Back to Clock Home Countdown Clock By Dr. Jeff Ertzberger

25 00 201918171615141312111009080706050403020100 Back to Clock Home Countdown Clock By Dr. Jeff Ertzberger

26 00 30292827262524232221201918171615141312111009080706050403020100 Back to Clock Home Countdown Clock By Dr. Jeff Ertzberger

27 00 45444342414039383736353433323130292827262524232221201918171615141312111009080706050403020100 Back to Clock Home Countdown Clock By Dr. Jeff Ertzberger

28 00 504948474645444342414039383736353433323130292827262524232221201918171615141312111009080706050403020100 Back to Clock Home Countdown Clock By Dr. Jeff Ertzberger

29 Powerpoint Templates Page 28. Crisis. Pressing problems. Deadline-driven projects, meetings, preparations. Preparation. Prevention. Values clarification. Planning. Relationship building. True re-creation. Empowerment. Interruptions, some phone calls. Some mail, some reports. Some meetings. Many proximate, pressing matters. Many popular activities. Trivia, busywork. Some phone calls. Time wasters. Escape activities. Irrelevant mail. Excessive TV III IIIIVUrgent Not Urgent Important Not Important

30 Powerpoint Templates Page 29 Why Work S.M.A.R.T.? Gains time Motivates and initiates Eliminates cramming Keeps stress and anxiety away Keeps your priorities in order Makes you competitive

31 Powerpoint Templates Page 30 Time Management Strategies Plan Your Day Prioritize Your Tasks Make Lists Create Schedules Set Deadlines Take A Break Say NO

32 Powerpoint Templates Page 31 Minor Time Wasters Interruptions we face during the day Being a slave on the telephone Unexpected/Unwanted visitors Needless reports/Junk mail Meetings without agenda

33 Powerpoint Templates Page 32 Major Time Wasters Procrastination Afraid to Delegate Not Wanting to Say "NO" Low Self-Esteem Problems With Objectives/Priorities

34 Powerpoint Templates Page 33 Action Plan Enter the RISK ZONE Communicate & Clarify Do not REACT to Urgency Deal with One Paper only Once Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV)

35 Powerpoint Templates Page 34 Action Plan TO DO LIST (Top 3 Priorities today) Have a follow through Learn to say two letter word - "NO" Delegate low priority items

36 Powerpoint Templates Page 35 Thank You for Your Time and Attention! Questions?


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