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How to set up a Community of Practice (CoP) for Nutritionists

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Presentation on theme: "How to set up a Community of Practice (CoP) for Nutritionists"— Presentation transcript:

1 How to set up a Community of Practice (CoP) for Nutritionists
See What is a CoP and how do I use this resource?

2 See Why a Community of Practice?
Introduction You have decided to set up a COP for nutrition professionals- Great! The aim of this presentation is to guide you on how to create a successful and sustainable CoP We hope to offer you practical tips and help you navigate common issues Plus provide you with useful resources via hyperlinks See Why a Community of Practice?

3 Introduction Setting up a CoP can be divided into these steps Inquire
Design Prototype Launch Grow Sustain Evaluate

4 Key Definitions Domain- a particular shared Nutrition interest
Community- a group of people (Nutrition professionals from a specific health field or region) Practice- practical implications and applications of professional knowledge

5 Inquire Make a case to employers to allow you to dedicate time to a CoP Potential benefits to organisations include: Employee efficiency, in terms of time and cost, in retrieving information Industry benchmarking capacity Involvement in key industry and national initiatives Organisational reputation as a contributor in building new capabilities Increase access and use of evidence

6 Inquire Summary of the advantages of a CoP
Short-term value Long-term value Help with challenges Access to expertise Confidence Fun with colleagues Meaningful work Personal development Reputation Professional identify Network Marketability Problem solving Time saving Knowledge sharing Synergies across units Resuse of resources Strategic capabilities Keeping abreast Innovation Retention of talents New strategies Members Organisation See CoP versus other forms of professional development

7 See CoP Charter Template
Design Draft charter or group guidelines with three to five members including: Mission Scope Goals Objectives Participant expectations See CoP Charter Template

8 Design Identify leaders in your CoP Allocate two primary roles
Find a skilful and reputable coordinator that has an interest in the domain Allocate two primary roles Community leader: Takes overall organisational responsibility for the CoP. Helps the group stay focused and aligned with the charter Community sponsor: encourages member participation and access to technology or resources See Case for Sponsorship Brief

9 Subject Matter (domain) of CoP
Design Subject Matter (domain) of CoP Identify topical/controversial/common issues related to the circumstances of the profession Groups are best for problem solving Find Subject Matter Expertise (SME). These will be people who are considered knowledgeable and leaders in identified domains See SME Tip Sheet

10 Subject matter expertise:
Case Study Subject matter expertise: The CoP for PHNs working with remote retail stores aimed to increase access to the evidence base for this unique and newly emerging field This included access to six experienced professionals who previously and currently work in the field, at different times during the groups existence Sessions were conversational in nature allowing members to ask questions of such experts where they may not have had access or felt comfortable to do so in another professional development forum

11 See Facilitation Tip Sheet
Design Choose a facilitator to keep conversations focused, relevant and inclusive. There are many different ways to do this, some options include: Most experienced person facilitates/chairs meetings Facilitators rotate monthly or each session See Facilitation Tip Sheet

12 Consider timing of meetings
Design Consider timing of meetings Frequency ideally six weekly to ensure no long gap between meets Duration (depending on size of group ~two hours) Face-to-face meetings (this can especially be useful for members in rural/remote areas, trying to meet 1x year i.e. at a major national professional conference once per year

13 Design Communication: consider accessibility, cost, reliability, practicability Video/audio conferencing e.g. Google Chat (free) Adobe (cost) – lets users present documents and screen share Skype (cost for group conference) Telephone Face to face See Technology Tool Comparison

14 Management of knowledge
Design Management of knowledge Record of meetings e.g. allocate a scribe Inform members who miss sessions Have a way to follow up on issues raised for future meetings Prompt dialogue between meetings through chat room or s Encourage sharing of reflections whilst they occur in the workplace

15 It is time to test the CoP out with the core members
Prototype It is time to test the CoP out with the core members Refine method of communication and technology tools the community will use Ensure each core member’s role is clear Go through “case scenarios” to test the functionality of meetings A group of remote Public Health Nutritionists may test out their CoP with a topic like ‘The process of developing a store nutrition policy’

16 Launch Use the below templates as one example of how to get the word out to potential members To recruit members try ing past and present colleagues Social and research network sites such as Facebook, ResearchGate, Linkedin, Twitter Professional bodies i.e. DAA, PHAA, Nutrition Society of Australia and special interest groups within these bodies See Formation Announcement Template See Invitation Approach

17 Launch Membership Consider the size of your group, evidence suggests groups of around ten are most manageable Use the template below to track membership skills, contact details See Membership Tracking Template

18 Grow Aim to increase participation and member contribution:
Create subgroups to support emerging group activities Publicise successes and encourage sharing of stories from the front line Consider rewards for participation such as CPD points (may need to involve and discuss with professional bodies i.e. DAA) Involve experts and develop the evidence base with research and university bodies See Maximising group effectiveness

19 Value the work of communities
Sustain Value the work of communities Actively encourage ideas, sharing of knowledge Create a newsletter to summarise activities of the CoP and to plan for next meetings Keep stakeholders and your organisation informed of your involvement See Newsletter template See Sustaining a CoP

20 Evaluate Individual and/or group reflection and evaluation
See Evaluation interview guide Employ the Most significant change technique See MSC guide Facilitator diaries See Evaluating a CoP

21 Summary Go and set up your own CoP
The creation and evolution of a CoP can be broken down into simple steps. Use the hyperlinks to help you set up your CoP but remember they are just a guide. It is important to just work with what suits the groups needs. Aim to create a CoP that empowers its nutrition members and encourages them to Collaborate, Apply, Support and Engage for lifelong learning and career development. Go and set up your own CoP

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