Presentation on theme: "How to set up a Community of Practice (CoP) for Nutritionists"— Presentation transcript:
1 How to set up a Community of Practice (CoP) for Nutritionists See What is a CoP and how do I use this resource?
2 See Why a Community of Practice? IntroductionYou have decided to set up a COP for nutrition professionals- Great!The aim of this presentation is to guide you on how to create a successful and sustainable CoPWe hope to offer you practical tips and help you navigate common issuesPlus provide you with useful resources via hyperlinksSee Why a Community of Practice?
3 Introduction Setting up a CoP can be divided into these steps Inquire DesignPrototypeLaunchGrowSustainEvaluate
4 Key Definitions Domain- a particular shared Nutrition interest Community- a group of people (Nutrition professionals from a specific health field or region)Practice- practical implications and applications of professional knowledge
5 InquireMake a case to employers to allow you to dedicate time to a CoPPotential benefits to organisations include:Employee efficiency, in terms of time and cost, in retrieving informationIndustry benchmarking capacityInvolvement in key industry and national initiativesOrganisational reputation as a contributor in building new capabilitiesIncrease access and use of evidence
6 Inquire Summary of the advantages of a CoP Short-term valueLong-term valueHelp with challengesAccess to expertiseConfidenceFun with colleaguesMeaningful workPersonal developmentReputationProfessional identifyNetworkMarketabilityProblem solvingTime savingKnowledge sharingSynergies across unitsResuse of resourcesStrategic capabilitiesKeeping abreastInnovationRetention of talentsNew strategiesMembersOrganisationSee CoP versus other forms of professional development
7 See CoP Charter Template DesignDraft charter or group guidelines with three to five members including:MissionScopeGoalsObjectivesParticipant expectationsSee CoP Charter Template
8 Design Identify leaders in your CoP Allocate two primary roles Find a skilful and reputable coordinator that has an interest in the domainAllocate two primary rolesCommunity leader: Takes overall organisational responsibility for the CoP. Helps the group stay focused and aligned with the charterCommunity sponsor: encourages member participation and access to technology or resourcesSee Case for Sponsorship Brief
9 Subject Matter (domain) of CoP DesignSubject Matter (domain) of CoPIdentify topical/controversial/common issues related to the circumstances of the professionGroups are best for problem solvingFind Subject Matter Expertise (SME). These will be people who are considered knowledgeable and leaders in identified domainsSee SME Tip Sheet
10 Subject matter expertise: Case StudySubject matter expertise:The CoP for PHNs working with remote retail stores aimed to increase access to the evidence base for this unique and newly emerging fieldThis included access to six experienced professionals who previously and currently work in the field, at different times during the groups existenceSessions were conversational in nature allowing members to ask questions of such experts where they may not have had access or felt comfortable to do so in another professional development forum
11 See Facilitation Tip Sheet DesignChoose a facilitator to keep conversations focused, relevant and inclusive. There are many different ways to do this, some options include:Most experienced person facilitates/chairs meetingsFacilitators rotate monthly or each sessionSee Facilitation Tip Sheet
12 Consider timing of meetings DesignConsider timing of meetingsFrequency ideally six weekly to ensure no long gap between meetsDuration (depending on size of group ~two hours)Face-to-face meetings (this can especially be useful for members in rural/remote areas, trying to meet 1x year i.e. at a major national professional conference once per year
13 DesignCommunication: consider accessibility, cost, reliability, practicabilityVideo/audio conferencing e.g.Google Chat (free)Adobe (cost) – lets users present documents and screen shareSkype (cost for group conference)TelephoneFace to faceSee Technology Tool Comparison
14 Management of knowledge DesignManagement of knowledgeRecord of meetings e.g. allocate a scribeInform members who miss sessionsHave a way to follow up on issues raised for future meetingsPrompt dialogue between meetings through chat room or sEncourage sharing of reflections whilst they occur in the workplace
15 It is time to test the CoP out with the core members PrototypeIt is time to test the CoP out with the core membersRefine method of communication and technology tools the community will useEnsure each core member’s role is clearGo through “case scenarios” to test the functionality of meetingsA group of remote Public Health Nutritionists may test out their CoP with a topic like ‘The process of developing a store nutrition policy’
16 LaunchUse the below templates as one example of how to get the word out to potential membersTo recruit members trying past and present colleaguesSocial and research network sites such as Facebook, ResearchGate, Linkedin, TwitterProfessional bodies i.e. DAA, PHAA, Nutrition Society of Australia and special interest groups within these bodiesSee Formation Announcement TemplateSee Invitation Approach
17 LaunchMembershipConsider the size of your group, evidence suggests groups of around ten are most manageableUse the template below to track membership skills, contact detailsSee Membership Tracking Template
18 Grow Aim to increase participation and member contribution: Create subgroups to support emerging group activitiesPublicise successes and encourage sharing of stories from the front lineConsider rewards for participation such as CPD points (may need to involve and discuss with professional bodies i.e. DAA)Involve experts and develop the evidence base with research and university bodiesSee Maximising group effectiveness
19 Value the work of communities SustainValue the work of communitiesActively encourage ideas, sharing of knowledgeCreate a newsletter to summarise activities of the CoP and to plan for next meetingsKeep stakeholders and your organisation informed of your involvementSee Newsletter templateSee Sustaining a CoP
20 Evaluate Individual and/or group reflection and evaluation See Evaluation interview guideEmploy the Most significant change techniqueSee MSC guideFacilitator diariesSee Evaluating a CoP
21 Summary Go and set up your own CoP The creation and evolution of a CoP can be broken down into simple steps.Use the hyperlinks to help you set up your CoP but remember they are just a guide. It is important to just work with what suits the groups needs.Aim to create a CoP that empowers its nutrition members and encourages them to Collaborate, Apply, Support and Engage for lifelong learning and career development.Go and set up your own CoP
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