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717 FREDERICA ST. OWENSBORO, KY 42301 (270)685-3131.

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2 717 FREDERICA ST. OWENSBORO, KY 42301 (270)685-3131



5 EMERGENCY INFORMATION On-Campus: Call 911 if medical or criminal issue Call Campus Security: (270) 686-4300 (between 6 p.m. and 6 a.m. and on weekends, calls answered by Night Hawk Security) Complete an Incident Report (for accidents or injury) and submit it to Tammy Keller in the HR Office Familiarize yourself with the Safety Handbook on the intranet (contact Division/School Chair if needed) Defibrillators: Science Lobby; CC Info Desk; Admin Mailroom; front entrance to Young, Trustees, and Merici Halls; Kamuf Park Danny Clark, Security Officer, # 4300 from campus phone

6 Online: Concern over inappropriate student behavior: Josh Clary, Dean of Students (270) 686-4332 – non- academics Eva Atkinson, Director of Counseling Center (270) 686-4282 – non-academics Sr. Cheryl Clemons, OSU, VPAA (270) 686-4250 – academics Concern over student billing/financial aid: Sr. Barbara Jean Head, OSU, Business Office (270) 686-2118 Kristi Eidson, Financial Aid, (270) 686-4356 Concern over textbooks: Beverly McCandless, Bookstore Manager (270) 686-4255 Faculty Teaching Contract: Keith Hudson, Associate Academic Dean (270) 686-4261 Student Plagiarism: Sr. Cheryl Clemons, OSU, VPAA (270) 686-4250

7 ACADEMIC CALENDAR For 2013–2014 Academic Calendar, consult Brescia website at

8 SIGN UP FOR UNIVERSITY ONE-CALL ALERTS To receive automated announcements University- wide announcements such as University closings, campus lock-downs, or other emergencies, register your contact phone number with Chris Ford in IT: (270) 686-4301

9 PEOPLE/THINGS YOU MAY NEED TO KNOW ABOUT BRESCIA UNIVERSITY Rev. Larry Hostetter, S.T.D., President (270) 686-4236 Administrative Assistant: Sally Halbig Sr. Cheryl Clemons, OSU, Ph.D., VP for Academics/ Academic Dean (270) 686-4250 Administrative Assistant: Frances Naylor Mr. Dale Cecil, VP for Business Affairs (270) 686-4239 Mr. Josh Clary, Dean of Students (270) 686-4332 Administrative Assistant: Anna Hardison Mr. Chris Houk, VP for Enrollment (270) 686- 4241 Administrative Assistant: Samantha Hines Mr. Todd Brock, VP for Advancement (270) 686-9551 Administrative Assistant: Amy Mahoney Email Addresses:

10 Associate Academic Dean for Online Programming: Keith Hudson (270) 686-4261 Director of Institutional Effectiveness (Assessment): Tracy Naylor (270) 686-9550 Registrar: Sr. Helena Fischer, OSU (270) 686-4248 Assistant Registrar: Sr. Betsy Moyer, OSU Administrative Assistant: Carol Jackson Bookstore: Beverly McCandless, Manager (270) 686-4255 Assistant: Sr. Rose Jean Powers, OSU Human Resources: Tammy Keller (270) 686-4246 Title IX Coordinator: Tammy Keller (270) 686-4246 Coordinator of Disability Services: Dr. Dolores Kiesler (270) 686-4259

11 Financial Aid: Kristi Eidson (270) 686-4356 IT: Chris Ford (270) 686-4301 Assistant IT Dir: Travis Wedding (270) 686-9561 IT Support: Justin Clark (270) 686-4223 NOTE: NOTE: For normal IT problems, submit HelpDesk Ticket, available oncampus on the ; off-campus, access through the Brescia homepage (, click IT Department on bottom left of homepage; scroll down text to Voice Communications section and click on hotlink submitting a helpdesk ONLINE: For ONLINE IT problems, contact Learning House Help Desk, available 24/7 ONLINE: For ONLINE IT problems, contact Learning House Help Desk, available 24/7 Routine Maintenance: Mike Ward (270) 686-9572 Routine Housekeeping: Danny Clark (270) 686-4257 NOTE: NOTE: For Maintenance or Housekeeping requests requiring more than minimal expense or time, please contact your Division Chair in order to submit request through proper channels.

12 Library: Sr. Judy Riney, OSU, Director (270) 686-4288 Librarian: Kathy Eby (270) 686-4213 Circulation Manager: Carrie Mann (270) 686-4212 Library Assistant/A-V: Carol Ranburger (270)686-4214 Public Relations – Website, Newsworthy Events: Tina Kasey (270 686-2110 Campus Ministry: Sr. Pam Mueller, OSU (270) 686-4319 Student Support Services: Dr. Dolores Kiesler, Director (270) 686-4259 Administrative Assistant: Sharon Kasinger (270) 686-9573 Athletic Director: Brian Skortz (270) 686-6416 Posting Class/Club Event on Brescia Calendar: Division Chair Rent Brescia University Space/Room(s): Anna Hardison (270) 686-4332

13 BU SCHOOLS/DIVISIONS & CHAIRPERSONS 1.William H. Thompson School of Business: Dr. Rohnn Sanderson, Chair (270) 686-4312 1)Accounting 2)Business 3)MBA/MSM 2.School of Education: Dr. Marlaine Chase, Chair (270) 686-6415 1)Interdisciplinary Early Childhood Education (IECE) 2)Elementary Education 3)Middle School Education 4)Secondary Education (Biology, English, Applied Mathematics, Social Studies) 5)Art Education 6)Spanish Education 7)Special Education 8)Endorsements: Teacher Leader and ESL 9)MSTL

14 3.Fine Arts Division: Sr. Diane Taylor, Chair (270) 686-4272 1)Art3) Theatre 2)Graphic Design 4.Humanities Division: Dr. Ellen Dugan-Barrette, Chair (270) 686-4258 1)English4) Spanish 2)History5) Theology 3)Pre-Law Studies 5.Mathematics and Natural Sciences Division: Dr. Conrad Toepfer, Chair (270) 686-4221 1)Biology5) Mathematics 2)Biochemistry6) Medical Technology 3)Chemistry7) Speech Pathology/Audiology 4)Computer Science 6.Social and Behavioral Sciences Division: Ms. Vicki Tinsley (270) 686- 4321 1)Addictions Counseling4) Social Studies 2)Political Science5) Social Work 3)Psychology

15 MBS DIRECT AND BRESCIA UNIVERSITY Go to Brescia homepage: Under Academics (bottom center), click Brescia Bookstore Scroll down text and click on ICON above

16 WHO TO CALL IF… Problems with student? Division/School Chairperson, VPAA (on- campus student), OR Associate Academic Dean (online student) Technology problems? On-campus: submit Help Desk Request to IT Department Online: Contact Learning House Help Desk as listed in Moodle OR Will be absent from class? Division/School Chair and VPAA; OR Keith Hudson, Assoc VPAA for ONLINE classes

17 PART-TIME FACULTY INFORMATION SHEET Please submit the following information to the office of the VPAA each semester ( fill out & copy this text box into email to SEMESTER: __________________________________ NAME:_______________________________________________ ADDRESS:____________________________________________ CONTACT PHONE#:_____________________________________ EMAIL ADDRESS:_______________________________ _ _______ EMERGENCY CONTACTS: 1.NAME:____________________________________________ ADDRESS:_________________________________________ PHONE – HOME:___________________________________ WORK:___________________________________ 2.NAME:____________________________________________ ADDRESS:_________________________________________ PHONE – HOME:___________________________________ WORK:___________________________________

18 Please send a copy of every syllabus electronically to Sr. Cheryl Clemons and/or Frances Naylor Office of the Vice President for Academic Affairs!

19 INFORMATION TO BE INCLUDED IN SYLLABUS I.Number and title of course, semester, and year II.Name of Instructor, office location (if applicable), how/when students may contact you when needed III.Prerequisites (if any) or other limitations IV.Required text and/or materials V.Indication of whether the course fills a General Education Requirement, and if so, the area in the GER curriculum it fulfills (e.g., This course fulfills a GER in global perspectives.) VI.Indication of whether the course is a major requirement, a major elective, a related subject requirement, or open only to non-majors (e.g., This course fulfills a major elective in computer and mathematical science and is a related subject requirement for the mathematical studies specialty area of the middle grades education program.) VII.Evidence of activities designed to address Educational Outcomes (see next several slides for Educational Outcomes and expectations) VIII.Description of course content, including primary course objectives and a weekly schedule IX.Principal instructional techniques X.Course requirements, including attendance and course deadlines X.Course requirements, including attendance and course deadlines (e.g., papers, reports, projects, research) XI.Methods of evaluation (include the proportional value of each, including the grading scale and the probable number of evaluations)

20 BRESCIA UNIVERSITY EDUCATIONAL OUTCOMES SKILLS: 1.Thinking 2.Research 3.Communication 4.CreativityVALUES: 1.Global Welfare 2.Human Welfare 3.Personal Welfare KNOWLEDGE: 1.Religion 1.Religion and Philosophy 2.Culture 2.Culture and Communication 3.Science 3.Science and Human Behavior For help in incorporating BUs Educational Outcomes into course syllabi, see Appendix #I

21 ADA SYLLABUS STATEMENT Disability Accommodations: Reasonable accommodations are available for students with a documented disability. If you have a documented disability that you believe will have an effect on your classwork or your ability to participate fully in this course, please provide the Instructor with a letter from Dr. Dolores Kiesler, Coordinator of Disability Services ( OR 270-686-4259) explaining the needed accommodation. Accommodation will not be given after the

22 CATALOG BRESCIA CATALOG 2012-2014 UNDERGRADUATE and GRADUATE CATALOG For course descriptions and other information about academic requirements, degree requirements, General Education courses, and various other elements of Brescia University, consult the University Catalog at

23 BRESCIA UNIVERSITY WITHDRAWAL POLICY On-Campus Semester Courses: Students may drop a class without its appearance on the transcript during the first week of classes. Students may WITHDRAW from a class (with a W on transcript) up through mid-term: October 12, 2013 for Fall 2013 classes October 12, 2013 for Fall 2013 classes March 7, 2014 for Spring 2014 classes March 7, 2014 for Spring 2014 classes Online Mod Classes: Students may drop a class without its appearance on the transcript prior to the time of the first CHAT SESSION Students may WITHDRAW from a class (with a W on transcript) up through the beginning chat session of Class Session #4 (for 8-wk class). Full semester online classes follow the regular schedule for withdrawal. Students may WITHDRAW from a class (with a W on transcript) up through the beginning chat session of Class Session #4 (for 8-wk class). Full semester online classes follow the regular schedule for withdrawal.

24 FACULTY CONTRACTS AND PAYMENT On-Campus Semester Courses: Contracts are signed for all regular session courses, with payments made at the end of each month during the length of the contract. Online Mod Classes: Contracts are signed (if possible) for each semester, listing each course and the Mod in which it is taught. Payment for the entire course is made at the end of each Mod for 8-week classes. Payment for full semester online classes is paid on a monthly basis. On-Campus/Online Combination: Faculty teaching in both formats will receive separate contracts, with payment dates listed above for each format.

25 CLASS ROSTERS AND ATTENDANCE On-Campus Semester Courses: Class rosters are distributed by the Registrar electronically. Online Mod Classes: Class rosters are distributed by the Registrar electronically. In both formats, please monitor attendance adequately so that, if students drop out of your class, you can provide the Registrar with Last Date Attended on your final GRADE submission– necessary for Financial Aid accountability.

26 FACULTY FEEDBACK TO STUDENTS Please provide positive and corrective feedback to students early and often. (Research is unanimous that students succeed more in classes where they receive frequent and helpful faculty input.) Make use of the Early Alert forms for students not attending class or not doing homework, or otherwise disconnected from the class. [Forms available either on Intranet or as a Faculty Resource on Learning House Course Homepage.] Make use of the WARNING SLIPS. While they have traditionally been given at mid-term, they can be issued at any time. However, PLEASE make sure that students whose passing grade is questionable are made aware of their status BEFORE mid-term, in case they need to withdraw from the course. Even AFTER mid-term, if a students work declines to the point of endangering success, please issue a WARNING SLIP. Even AFTER mid-term, if a students work declines to the point of endangering success, please issue a WARNING SLIP. WARNING SLIPS are available on the Intranet OR as a Faculty Resource on Learning House Course Homepage. WARNING SLIPS are available on the Intranet OR as a Faculty Resource on Learning House Course Homepage.

27 BRESCIA UNIVERSITY Early Alert Members of the faculty and staff are requested to complete this form if you observe any change in student behavior which may cause you concern for that student being at risk of failing or of not making satisfactory academic progress. Initially, students are contacted by a member of the Counseling staff; then by Student Development Staff or other offices, with offers of support and appropriate services. Referrals are kept confidential. Behavior may include, but not limited to (check all that apply): _____ Absence from class _____ Sleeping in class _____ Unusual lack of participation_____ Tardiness _____ Failure to complete assignments_____ Drop in academic performance _____ Smells of alcohol or other substances _____ Prolonged illness _____ Decline in general appearance, over time _____ Sudden aggression or other unacceptable conduct _____ other, please specify: For example: Student displays a sudden dramatic change in behavior in class, i.e., consistently misses tests & quizzes. Students Name______________________________ Faculty or Staff Name_________________________ Telephone Extension_______ Please forward to: Counseling (Mailbox # 20) (Ext. 4282)


29 STUDENT ATHLETES BRESCIA UNIVERSITY STUDENT ATHLETES Instructors in on-campus courses in which athletes are part of the student body should note the following: Athletics are officially sponsored by Brescia and thus should receive faculty support. Student athletes are responsible for notifying instructors when they will miss class because of games; in these cases, students are expected to turn in assigned work ahead of time and come prepared with homework/reading work scheduled for the following class. If a student athlete is in academic trouble, please fill out an Early Warning or Warning Slip as soon as possible and submit to VPAA. If a student athlete is in academic trouble, please fill out an Early Warning or Warning Slip as soon as possible and submit to VPAA. Contact Brian Skortz, BUs Athletic Director, for concerns about any student. Contact Brian Skortz, BUs Athletic Director, for concerns about any student.

30 STUDENT ATHLETES (CONT.) Brescia University does not have an excused absence policy. Required absences from class for games count as part of the no more than 20% of non-attendance allowed for course credit. Faculty should work with students in good academic standing to make up for missed work. Student athletes are responsible for alerting instructors as early as possible about missed classes, and for making up missed work.

31 GRADES On-Campus Semester Courses: Grades are to be submitted to the Registrar by the assigned date on grade sheets distributed by Registrar. NOTE: for any F grade, you must note whether the F is a truly earned grade or because the student stopped attending class; in the latter case, you must note the Last Date Attended. Online Mod Classes: _____________________ Grades are submitted _____________________ For a description of the GRADE REVIEW Process to handle disputed grades, see APPENDIX # II.

32 INCOMPLETE I GRADES An I grade should be given only when circumstances beyond the students control prevent course completion; they should NOT be given simply because the student failed to begin work in a timely manner. DEADLINES: See On-campus I grades must be completed within 6 weeks of the following semester. Online I grades must be completed within 2 weeks of the end of the semester during which the grade was earned. Incomplete Grades not completed within the assigned timeframe will automatically be entered as an F.

33 STUDENT ATTENDANCE AND RECORDS Records Records - Class records should be kept so as to be intelligible to a substitute teacher or, in emergency, to the Academic Dean and Registrar. Grade reports should be submitted promptly when requested. The instructor should retain class records for three years in case evidence is necessary. Privacy Privacy - The University is bound by the Family Educational Rights and Privacy Act of 1974 (FERPA) guiding the release of student information to the public. For details see the current Catalog. Attendance Policy Attendance Policy - Students are expected to attend all classes. A student missing twenty percent or more of the scheduled class meetings for a course may be denied credit for that course unless there are extenuating circumstances and the student demonstrates adequate comprehension of course content. In the regular semester, each instructor is free to set individual class attendance standards.

34 PHOTOCOPYING – ON-CAMPUS FACULTY ONLY On-campus faculty should consult their Division Chair for the department numeric code for whichever copying machine is most convenient on campus. For large printing jobs, Britton Hibbitt, Mailroom Manager, is available to run copies, provided he is given enough advance notice. In service of a greener campus, please consider scanning documents into your computer and then posting them electronically for students in whatever format is appropriate.

35 STUDENT EVALUATION OF COURSES On-Campus Semester Courses: All part-time faculty teaching on-ground courses must have every class taught evaluated unless exempted by the Division/School Chair or the VPAA/Academic Dean. However, part-time faculty members who have taught two or more courses per semester for three years will have one course each semester. never during exam week! Courses should be evaluated during the between the ninth and fourteenth week of the semesternever during exam week! The instructor should contact the office of the VPAA to obtain the appropriate number of student evaluation forms. The process is as follows: For a list of student questions apart from demographics, see Appendix #III

36 1.Instructor requests required number of forms from the office of the VPAA. 2.Instructor chooses student monitor and second student witness. 3.Instructor leaves the classroom, and the monitor administers the evaluation to the class, collects them, and places them in a sealed envelope. 4.Both students sign the envelope. 5.Monitor delivers the sealed envelope to the office of the VPAA. For evening courses, envelope should be slid under office door. 6.Evaluations will be summarized and a report will later be given to the Instructor by the Division/School Chair. NOTE: Under no circumstances should the Instructor OR the monitor take evaluations home. If prompt delivery of evaluations will be impossible, the Instructor should make prior arrangements with the VPAA for handling the evaluations appropriately.

37 Online Mod Classes: Electronic course evaluations are built into every Learning House course. Faculty teaching online courses should urge students to complete course evaluations in order to help the University maintain and/or improve quality instruction. Course evaluations are summarized and made available to the Division/School Chairs, who then distribute them to faculty teaching the online courses. For a list of student questions apart from demographics, see Appendix #IV

38 ACADEMIC INTEGRITY & PLAGIARISM All instances of plagiarism should be submitted to the VPAA/Academic Dean at As part of Brescias commitment to ethics and moral virtue, we work hard to instill a sense of academic integrity in Brescia students. Please be alert to evidence of dishonesty in its various forms, especially regarding PLAGIARISM in work done both online and on-campus. Brescia subscribes to, a service that enables us to verify suspected plagiarism. To utilize this service, contact Chris Ford in IT at Include statement in syllabus for how you will handle cheating/plagiarism.

39 EMAIL ACCOUNT All Brescia faculty and students are issued Brescia email accounts ( According to University policy, all faculty should use their BRESCIA email account for all coursework and communication with students. Since email is the primary mode of all-campus communication, students should get in the habit early of accessing their Brescia email account in order to receive general and specific information and requests. If the Brescia email is what faculty require, students go to this account more frequently. Brescia email can be accessed from anywhere via the WEBMAIL Icon at the bottom of the home webpage of Brescia ( NOTE: Email passwords must be changed every 90 days for security purposes.

40 ON-LINE ACCESS INFORMATION Student Code of Conduct/Academic Rights Student-Handbook.pdf (pp. 97–101) Student-Handbook.pdf Faculty Rights and Code of Conduct Consult Division/School Chair for copy of/access to entire Part-Time Faculty Handbook

41 HARASSMENT/SEXUAL HARASSMENT Brescia University prohibits harassment of any kind against any group or individual because of race, color, religion, national origin, ethnic identification, age, disability, genetic information, gender, or sexual orientation. The Universitys ability to achieve its mission is dependent on the cooperative efforts of its faculty, staff, and students. For such cooperation to exist, an atmosphere of professionalism, marked by mutual trust and respect, is essential. Harassment, conduct which violates this atmosphere, is unprofessional, illegal, and unethical. Brescia University prohibits such unacceptable conduct by anyone, including but not limited to: faculty, staff, students, managers, supervisors, co-workers, or non- employees such as vendors and contractors. For definitions and examples of Harassment and Sexual Harassment, see Appendix #V

42 Faculty have the right to work in a harassment-free environment. Faculty who believe they are being subjected to harassment/sexual harassment from another Brescia faculty member or administrator should follow the grievance procedures or steps outlined in FH 2.11.2. If the perceived harassment/sexual harassment involves either staff or students, faculty should observe the following process: 1.Inform the individual that you feel you are being harassed; be definitive. However, if the alleged harassment/sexual harassment is coming from someone in a supervisory position, this step may be waived. 2.If the problem continues, contact the Title IX Coordinator (the Director of HR), who will first determine whether the issue can be resolved informally. All persons involved in the complaint and any subsequent investigation will keep all information confidential to the maximum extent possible. 3.Under the direction of the HR Director and appropriate supervisors, the University will conduct an investigation of any formal complaint of harassment/sexual harassment using principles of due process. 4.Any proven violation of University policy prohibiting harassment/sexual harassment will result in disciplinary action.

43 Faculty shall not engage in acts of harassment/sexual harassment directed toward other employees or persons associated with the University. Faculty must report all incidents of harassment/sexual harassment to their Division/School Chairperson and/or the VPAA. Faculty with supervisory responsibilities (Division/School Chairpersons and student employee supervisors) and supervisors of other academic areas (Registrar, Librarian, and SSS Director) are required to enforce this policy statement by seeking to eliminate harassment/sexual harassment in the work environment under their jurisdiction, by reporting incidents of harassment/sexual harassment to the Title IX Coordinator and/or the VPAA/Academic Dean, and by periodically informing supervised faculty, staff, and students about this policy statement and their obligations hereunder.

44 If, according to the policy outlined in the Student Handbook section on Harassment/Sexual Harassment, a student reports an incident of perceived harassment/sexual harassment by a faculty member, the person receiving the complaint must contact the Title IX Coordinator (Director of HR) and/or the VPAA/Academic Dean. In cases where the student feels uncomfortable speaking to a current teacher, Step 1 of the Student Handbook process may be waived. A faculty member accused of harassment/sexual harassment by a student will be contacted by the VPAA/Academic Dean. If the situation cannot be resolved informally, the Title IX Coordinator will assist the VPAA in conducting an investigation using principles of due process.

45 Faculty who intentionally make a false allegation of harassment/sexual harassment will be subject to disciplinary action as outlined in the FH section on Grievance Procedures (2.11.2). According to the Student Handbook, any student who intentionally makes a false allegation of discrimination or harassment against a faculty member will be subject to disciplinary action according to the policies outlined in that Handbook. For other Grievance Procedures and handling of Student Complaints, see Appendix #VI and #VII

46 LIBRARY Hours: Monday–Thursday: 7:30 a.m. – 10:00 p.m. Fridays: 7:30 a.m. – 4:30 p.m. Weekends: Closed Sat; Sun = 5:30 – 10:00 p.m. Holidays, Semester Breaks, and Summer Hours May Vary Additional Information: Please consult Library Information Sheet under LH Faculty Resources

47 LIBRARY SERVICES Library Instruction for your Class: Kathy Eby (270) 686- 4213 Reserve Library Computer Lab: Carrie Mann (270) 686-4212 AV Issues: Carol Ranburger (270) 686-4214 Research Help for Classes: Kathy Eby (270) 686- 4213 Interlibrary Loan Materials: Carrie Mann (270) 686-4212 Place Item on Reserve for Class: Carrie Mann (270) 686-4212 Request Item to be Added to Library Collection: Sr. Judy Riney (270) 686-4288 One-on-One Help to Use Library Databases: Kathy Eby (270) 686- 4213 Email:

48 URSULINE CENTER FOR TEACHING AND LEARNING Location: Brescia University Library Resources: Hard copy articles and books; CDs and DVDs; electronic resources Access: Contact Sr. Judy ( or Carrie Mann (

49 OPEN COMPUTER LABS Library: Available when Library Open (or class/training not in session); multiple free-standing computers also available Science Building 110 S (Teaching Lab): Available when classes not scheduled Science Building Lab (211 S): Available anytime with ID CRC Lab (Administration Building 341 A): Available when classes not in session Lechner 109 L (Teaching Lab): Available when classes not in session

50 STUDENT SERVICES (ACADEMIC) Student Support Services Tutoring Study Skills and Test Taking Proctor Tests (with prior approval) Online Services _________________________

51 FINAL EXAM SCHEDULE PLEASE adhere to assigned time for FINAL EXAMS. on-campus exams If on-campus exams must be rescheduled, please contact Division/School Chair and/or the VPAA for alternative times. Under NO circumstances may exams be rescheduled for the Thursday of Exam Week during the SPRING semester. online exams If online exams must be rescheduled, please contact Keith Hudson for alternative time.


53 MISCELLANEOUS INFORMATION Office Supplies: On-campus Instructors should contact Division/School Chair ONLINE Instructors Absence: If you know in advance you will miss class, please contact Division/School Chair and Office of the VPAA. ONLINE Instructors should contact Keith Hudson at Please set up distribution list of your students early in the semester so you can contact your class easily. Mailboxes: On-campus Instructors who would like a mailbox, contact Division/School Chair to see if one is available in Mailroom University Switchboard: Messages can be left at switchboard at (270) 685-3131 University Mailroom/Copy Center: Contact Britton Hibbit

54 IT RESPONSIBLE USE POLICY Brescia University has aTechnology Use Policy (including descriptions of its Purpose, Ethics, Expectation of Courtesy, Responsibilities, Communications Policies, Privacy, and Enforcement policies. For specific questions, please consult Division/School Chair and/or IT Director. For list of ethical expectations, responsibilities, and enforcement policies, see Appendix #VIII




58 APPENDIX #I: APPLYING BU EDUCATI0NAL OUTCOMES 1.Brescias Educational Outcomes (EOs) – see Catalog, pp. 40– 41 ( – should be perceived not as artificial add-ons to a course but as opportunities to enrich the course content and presentation. Every course should do what it can to advance the EOs. The General Education Requirements (GERs) broadly address all of the EOs; Non-GER and upper-level GERs advance particular EOs to a greater depth. 2.A course approved for GER will promote each of the four skills and three values outcomes, and it will address all elements of those outcomes unless there exists good reason not to do so. (For ex., a GER course reasonably can be expected to incorporate all elements of the Communication Skill– writing, reading, speaking, listening, and interaction with others.)

59 3.A non-GER course will be attuned to the EOs and will address elements of the EOs at every possible opportunity and at a depth appropriate to the level of the course. 4.The co-curriculum will offer students opportunities to apply knowledge, skills, and values in ways that facilitate further attainment of the EOs. 5.The Educational Outcomes and Assessment Committee, in conjunction with the VPAA/Academic Dean, the Director of Institutional Effectiveness, the Curriculum Committee, the Dean of Student Development, and the Student Welfare Committee will insure that all the skills, values, and knowledge outcomes are fully addressed by the various elements of the curriculum and co-curriculum.

60 APPENDIX #II: GRADE REVIEW PROCESS Students wishing to dispute a course grade have a Grievance Policy that must be followed, outlined in the Student Handbook, pp. 108–111 (see Handbook.pdf ). Handbook.pdf The process may be summarized thus: 1.Speak with Instructor; if this does not resolve issue: 2.Speak with Division Chair; if this does not resolve issue: 3.Speak with VPAA/Academic Dean; if this does not resolve issue: 4.VPAA convenes a Review Board, who hears the appeal. Consult Student Handbook for specifics about dates by which these appeals must be filed and resolved, the Review Board composition, and possible outcomes of the process. NOTE: Students are far less likely to file a Grade Review Appeal if theyve been given frequent and ongoing feedback about their status in the course, and if grading policies are clear and consistent.

61 APPENDIX #III: STUDENT EVALUATION QUESTIONS 1.Explains clearly the objectives and procedures for this course. 2.Is organized and well-prepared for teaching in an online format. 3.Explains subject matter clearly. 4.Shows enthusiasm for teaching the class. 5.Encourages questions and/or opinions. 6.Has adequate knowledge of the subject. 7.Grades fairly and impartially. 8.Evaluates student performance based on material assigned. 9.Is available for help outside of class. 10.Summarizes or emphasizes major points in lectures or discussions. 11.Makes assignments that are clear and definite. 12.Increases student interest in the subject. 13.Replies to student inquiries in a timely manner. 14.Returns class assignments, especially graded ones, in a timely manner. 15.If textbook is required, presents textbook material as essential to the class. 16.The content of the course is appropriate considering my preparation and ability. 17.The supplemental readings are beneficial. 18.Class discussions are beneficial for the purpose of completing assignments. 19.Overall, I think the instructor did a good job.

62 APPENDIX #IV: ONLINE STUDENT EVALUATION QUESTIONS 1. Explained clearly the objectives and procedures for this course. 2. Is organized and well-prepared for teaching in an online format. 3. Guides chat or forum discussion in an orderly way, summarizing or emphasizing major points. 4. Has adequate knowledge of the subject. 5. Grades fairly and impartially based upon material assigned. 6. Makes assignments which are clearly stated in syllabus. 7. Provides feedback in a timely way to my submitted work. 8. Responds in a timely way to my emails. 9. Overall, I think the instructor did a good job. 10. The workload for this course was appropriate. 11. The required texts, supplemental readings and web links were beneficial. 12. This course challenged me academically. 13. What aspects of the course most helped my learning? 14. What aspects of the course most hindered my learning?

63 APPENDIX #V: HARASSMENT Harassment is generally defined as an act or communication causing emotional stress that specifically intends to torment, intimidate, or humiliate an individual or group. Furthermore, it is generally defined by the recipient, according to the standards of what a reasonable person would consider unacceptable or offensive. Examples of impermissible harassment include, but are not limited to:

64 1.The use of physical force or violence to restrict the freedom of movement of another person or to endanger the health and safety of another person based on that persons gender, ethnicity, etc.; 2.Physical or verbal behavior that involves an express or implied threat to interfere or has as its purpose or has the reasonably foreseeable effect of interfering with an individuals personal safety, academic efforts, employment, participation in University-sponsored extracurricular activities because of that individuals race, color, etc., and which causes that individual to have a reasonable apprehension that harm is about to occur; 3.Any type of conduct that has the effect of unreasonably interfering with an individuals academic performance or creates an intimidating, hostile, or offensive learning environment; 4.Epithets, slurs, or derogatory comments based on a persons race, color, intellectual ability, etc.

65 Sexual harassment is defined as any unwelcome sexual advances, requests for sexual favors, and other verbal and physical conduct of a sexual nature, which continues when requested to cease. Gender discrimination is defined as derogatory references to gender [from Director of Human Resources 2008]. Sexual harassment occurs when: 1.Submission to such conduct is made either explicitly or implicitly a term or condition of an individuals employment; 2.Submission to or rejection of such conduct by an individual is used as a basis for employment decisions affecting such individual; or 3.Such conduct has the purpose or effect of unreasonably interfering with an individuals work performance or creating an intimidating, hostile, or offensive working or learning environment.

66 APPENDIX #VI: GRIEVANCE PROCEDURES Purpose: Whenever possible, all problems should be resolved before filing a grievance. Brescia University encourages open communication between supervisors/administrators and employees/faculty/ staff. The purpose of this procedure is to promote prompt and efficient investigation and resolution of grievances. Cases involving the dismissal of a faculty member must be processed under the provisions of the Faculty Handbook; and cases involving the dismissal of staff personnel shall be processed under the provisions of the Staff Handbook. Resort to Other Procedures: If the grievant seeks resolution of the subject matter of a pending grievance in any forum or by any set of procedures other than those established in this procedure, the University shall be under no obligation to proceed any further with its own grievance proceedings. Confidentiality: Grievance proceedings shall be confidential; and all relevant written and electronic records of the formal or informal grievance proceeding shall be available for use by the respective parties in the event that the proceedings go to other forums. Records of Grievance Proceedings: All written and electronic records of formal or informal grievance proceedings should be forwarded to the Presidents office to be retained for a period of two (2) years after completion of the grievance proceedings.

67 Definitions: For the purpose of this procedure 1.The term grievance shall mean an allegation that the grievants employment rights and entitlements have been adversely affected due to a substantive violation, misapplication, or misinterpretation of University policies, regulations, or procedures. 2.The term grievant shall mean an identified person (or group of persons) who was/were at the time of the occasion of the grievance a faculty member/employee/staff member of the University. 3.The term respondent shall mean an identified person (or group of persons) alleged to have caused the grievance. 4.The term working days shall mean those days when the business offices of the University are open.

68 Time Limitations: When any action which is required to be taken within a specified time period is not taken in time, the following shall apply 1.If the grievant fails to act within the time limits specified, the University shall have no responsibility to process the grievance. 2.If the University fails to act in the time specified, the grievant may proceed to the next review level and any subsequently issued decision on the matter at the by-passed level shall be void.

69 Procedure for Handling a Grievance Step 1. A grievance must first be presented in writing and informally to the grievants immediate supervisor. The grievance must be filed within twenty (20) working days of the date on which the grievant knew or should have known of the action or condition which occasioned the grievance. Whenever possible, the filing of a written grievance should be preceded by discussion with the immediate supervisor and other informal attempts to resolve the matter. The immediate supervisor, upon receipt of a written grievance, shall investigate the matter as deemed appropriate and respond to the grievant in writing within five (5) working days. (In cases of alleged violation of civil rights, the grievant may bypass Step 1 and proceed immediately to Step 2.)

70 Step 2. If the grievance is not resolved at Step 1 and the grievant desires to pursue the matter, the grievant shall formalize the grievance and file it in writing within five (5) working days of the Step 1 decision according to the appropriate procedure described below. The formal grievance shall state the specific policy, regulation or procedure alleged to have been misinterpreted, misapplied or violated, the date of the first occurrence, the identity of the respondent, the effect on the grievant, and the relief requested. The University makes every attempt to ensure that all employees are treated fairly. Accordingly, the University has established the following administrative review system to help resolve employee grievances as quickly, fairly, and informally as possible. This system affects only employees below the supervisory level. An employee who has complaints about job-related matters should use the following procedures in the order indicated 1.Informal Review – The employee should discuss the matter as soon as possible with his/her supervisor. The supervisor will attempt to resolve the matter as quickly as possible. 2.Formal Review – if the matter is not resolved informally, the aggrieved employee may file a written report with the Director of Human Resources within five (5) working days following the supervisors response. Thereafter, the University will consider the matter, including any necessary investigation of the facts, and respond in writing within fifteen (15) working days. If the employee is not satisfied with the response, the employee may file a copy of the same written request with the President of the University. The President will consider the matter, including any necessary investigation of the facts, and will respond in writing within fifteen (15) working days. The Presidents response will be final and conclusive.

71 Faculty Procedure: The faculty member shall submit the written grievance to the Chair of the Executive Committee of the Faculty Assembly, who shall investigate the matter and hold an informal hearing as necessary with all parties concerned. If the matter is not satisfactorily resolved within ten (10) working days of receipt of the grievance, the Chair of the Executive Committee shall convene the Executive Committee to determine whether the facts of the grievance merit a formal grievance hearing and so notify all concerned parties. If a formal grievance hearing is deemed necessary, the Executive Committee within ten (10) working days shall follow one of the following options: The Executive Committee shall convene as a grievance hearing committee -or- The Executive Committee shall appoint an ad hoc committee to hear the grievance, which committee shall conduct the hearing as soon as practicable (in cases involving alleged civil rights violations, the Executive Committee should seriously consider appointing a grievance committee reflecting the goals of equal opportunity). Should the Chair of the Executive Committee be named as a respondent, the Vice Chair shall assume the chairs responsibilities in these procedures. Should any member perceive a conflict of interest or be named a respondent, the President shall appoint a substitute for these proceedings.

72 Guidelines for Formal Grievance Hearings: Guidelines for Formal Grievance Hearings: Should a formal hearing be necessary, the following guidelines shall be followed: 1. All parties to the grievance shall have the right to obtain witnesses and present evidence. 2.The grievant and respondent shall be entitled to reasonable notice of all hearings and may be present at all testimony. 3.All parties to the grievance shall be entitled to representation by counsel of their choice. 4.The University shall cooperate with the grievant in securing witnesses and in making available specifically identified and relevant documentary and other evidence requested by the grievant or the committee. The grievant, by filing the complaint, thereby consents to and waives any claim of confidentiality of all relevant documents and other evidence in the files of Brescia University, Inc. 5.All parties to the grievance and the members of the hearing committee shall have the right to confront and cross-examine witnesses.

73 6.The chair of the grievance hearing committee may request depositions from witnesses who cannot appear before the committee, and, in case of question determine the relevancy of documentation requested. 7.The committee may grant continuances when requested by either party. 8.The committee shall keep an electronic record of the proceedings. Upon request, all parties to the grievance are entitled to a copy of this record as well as a copy of any documents or other written statements which are submitted to the grievance hearing committee. All committee records shall be forwarded by the chair to the President within fifteen (15) working days of completion of the hearing. 9.The disposition of the grievance by the committee shall take the form of findings of fact and conclusions and a recommended disposition to the President, and will be issued within fifteen (15) working days after completion of the hearing. The recommended disposition must be based solely on the record, pertinent institutional policies, regulations, and procedures, and the law of the land. 10.All hearing committees shall convene within ten (10) working days of receiving their charge, elect a chair, notify all concerned parties of the time, date, and place of the first hearing meeting, and strive to complete their proceedings in a timely fashion.

74 Step 3. The President of the University shall receive copies of all grievance recommendations, and shall make the final decision based upon a review of the record and the findings, conclusions, and recommendations of the hearing committee. Such decision shall be made within ten (10) working days after issuance of the Committees recommendations. If the President is a respondent to the grievance, the first vice- president of the University shall assume his/her role in the proceedings with the exception that the Chair of the Board of Trustees shall make the final decision.

75 APPENDIX #VII: STUDENT COMPLAINTS Informal (Unwritten) Complaints Informal (unwritten) complaints are handled by the Division/School Chair (see Division Chairs Handbook (Personnel Responsibilities 1.b. p. 2). The faculty member will have ten working days to respond to the complaint. Unresolved student complaints may then proceed to a Grade Review or a grievance hearing as outlined in the Faculty Handbook for grade reviews ( see Grade Review and Academic Dishonesty Sections 3.3.5 and 3.8) and the Student Handbook for all other topics (see Academic Issues, Administrative Issues, Discrimination Issues, pp. 108-110).

76 Formal (Written) Complaints Formal (written) complaints from students about faculty are handled initially by the Division/School Chair. If the formal (written) complaint remains unresolved, the complaint will move to a Grade Review or grievance hearing, whichever is appropriate to the nature of the complaint. The formal (written) complaint then becomes a part of the record of those proceedings. Formal (written) complaints that do not result in a Grade Review or other grievance hearing are kept in a complaint file in the Academic Deans Office. The Academic Dean keeps a record of the complaint and the written explanation of the handling of the complaint by the Division/School Chair, including the report to the complainant report of the Universitys response. The faculty member has a right to read and respond to a formal (written) complaint that does not result in a Grade Review or grievance hearing and any material in the file. Any faculty response is to be made within ten working days of the filing of the written complaint. The response is then a part of the written record. A copy of the formal (written) complaint and any related material are kept in the complaint log for three years.

77 Ethics: All use will be in accordance with federal, state, and local law, as well as with basic ethical principles. In particular A. No material may be installed, downloaded, or transmitted in violation of copyright law or intellectual property rights. B. Use of technology to compose or transmit anything that could be considered discriminatory, offensive, obscene, threatening, harassing, intimidating, demeaning, slanderous or disruptive to any employee or other person is prohibited. C. Use of technology as a forum for broadcasting grievances is prohibited. All grievances must be handled in accordance with the provisions of the respective handbooks (i.e.., Faculty, Staff, Student). D. Use of technology to intentionally receive, view, transmit, print or copy pornographic information or images is prohibited. Materials are deemed pornographic at the sole discretion and judgment of the University. E. Deliberate vandalism to equipment or systems including creating or intentionally propagating viruses, malware, etc., stealing or sabotaging others work, disabling or by-passing security systems, hacking into private files, or reconfiguring systems without permission from the Director of IT is prohibited. F. Non-Brescia commercial use of Brescia technology, without appropriate Cabinet permission, is prohibited. APPENDIX #VIII: IT POLICY

78 Responsibility: A. Brescia equipment and systems are to be reasonably cared for by all users. In particular, all equipment connecting to the Brescia network is required to have active, up-to-date virus and spy-ware protection. Users must inform and obtain approval from the Brescia IT Department before making significant changes to equipment (e.g., location, installation or removal of licensed software or hardware). B. All users must keep private information secure. This includes selecting sound passwords, regularly changing passwords, and maintaining security of passwords. C. All users should maintain reasonable backups of important electronic files. Further, they should respect limits on storage capacity of all systems and comply with directives from the IT director to delete unnecessary files. Materials which jeopardize the functionality of the Brescia network may be deleted by the IT staff, though reasonable effort to notify the owner will be made beforehand. D. Each user is personally responsible for the content of his or her email and for the content of files on his or her computer or storage media to which he or she has access. Attempts to disguise or misrepresent the origin of information are prohibited. Users must recognize that even private electronic communications are not necessarily secure, and that publicly posted information may be impossible to completely rescind. E. Users should not waste resources, e.g. by excessive printing.

79 Enforcement Violators of the Brescia Technology Use Policy are subject to the provisions of their respective handbooks (i.e., Faculty, Staff, or Student). If circumstances allow, users violating these policies may receive a notification from IT prior to sanctions. Sanctions may also include the following: A. A verbal or written warning B. Restriction of technology privileges and/or suspension or denial of Brescia technology use C. Notification to supervisor or other agent for disciplinary action D. Any combination of the above. Any person receiving sanctions under the Brescia Technology Use Policy is entitled to review/grievance procedures as delineated in other, appropriate Brescia documents such as the faculty, staff, and student handbooks. [developed by ICC and approved through Cabinet, 5/11/10]


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