Presentation on theme: "Learning & Development New Hire Orientation Welcome to Temple Facilitated by: Karen Cherwony, Assoc. VP Marie Amey-Taylor, Asst. VP Eric Brunner, Manager."— Presentation transcript:
Learning & Development New Hire Orientation Welcome to Temple Facilitated by: Karen Cherwony, Assoc. VP Marie Amey-Taylor, Asst. VP Eric Brunner, Manager Kimberly Sakil, AP Learning & Development
New Hire Orientation 10. Your office computer, phone, email were not fully operational 9.The best free lunch on Temples Main campus 8. See and hear about Temples impressive technology 7. Learn about the Universitys past and present as well as policies, resources, services, and programs 6. Know how to stay safe at Temple University 10 Reasons to Attend Orientation
Learning & Development New Hire Orientation 10 Reasons to Attend Orientation 5.Impress people at cocktail parties with essential information about Temple 4.Fulfill the diversity/anti-harassment training requirement for all new faculty and staff 3. Win a fabulous prize 2. Participate in a program with people from across the University AND 1. You have no choice - its required
Learning & Development New Hire Orientation Welcome from the President http://www.temple.edu/newsroom/2010_2011/09/stories/AWH_Fall_Video.h tm?utm_source=templetoday&utm_medium=email&utm_campaign=awhfallv ideo
Learning & Development New Hire Orientation Academic Strategic Compass http://www.temple.edu/provost/ academiccompass/
Learning & Development New Hire Orientation Office of Sustainability To support all aspects that contribute to a more sustainable environment. Support efforts for: – Sustainable campuses – Academic Initiatives – Outreach and Engagement Director: Sandy McDade (1-2517) Email: firstname.lastname@example.org@temple.edu email@example.com www.temple.edu/sustainability
Learning & Development New Hire Orientation Temple Today Temple University is the 28 th largest university in the United States Temple is a Comprehensive Research University, which has approximately 37,500 students 3,876 full time employees and 1,791 full time faculty. Temple recognized for its diversity, including more than 1,400 self-identified students with disabilities Temple is the 5th largest provider of professional education (law, dentistry, medicine, pharmacy, and podiatric medicine) in the country and the largest provider of professional education in PA.
Learning & Development New Hire Orientation Temple Today Temple University consists of: 17 schools and colleges, including schools of Law, Medicine, Pharmacy, Podiatry, and Dentistry, and a renowned Health Sciences Center 6 architecturally barrier-free Pennsylvania campuses – Main Campus – Health Sciences Campus (HSC) – Temple University Center City (TUCC) – Temple University Ambler (TUA), PA – Podiatric Campus – Temple Harrisburg (TUH) – Temple also has campuses in Tokyo, Japan & Rome, Italy and educational programs in China, Israel, Greece, Great Britain and France
Learning & Development New Hire Orientation Ann Weaver Hart, President Richard M. Englert, Sr. VP and Provost Anthony Wagner, Sr. VP, CFO & Treasurer David L. Unruh, Sr. VP, Institutional Advancement Kenneth J. Blank, Sr. Vice Provost for Research & Graduate Education. George Moore, Sr. VP, General Counsel Kenneth Lawrence, Sr. VP Gvt., Community and Public Affairs William Bergman, VP, Chief of Staff Temples Senior Leadership
Learning & Development New Hire Orientation Resources and Services Parking - http://www.temple.edu/parking/ Pre-Tax Payroll deduction Public Transportation and Non-Temple Parking Lot Program Payroll deduction plan through www.wageworks.com Direct Deposit Travel Information/Policies http://www.temple.edu/controller/travel/ind ex.htm http://www.temple.edu/controller/travel/ind ex.htm
Learning & Development New Hire Orientation PNC Bank Temples Workplace Banking Partner Free Checking with Direct Deposit (no minimum balance) Free first order of checks Free PNC Visa Check Card Free Online Banking Preferred Rates on Loans Full Service branches on Main Campus and HSC
Learning & Development New Hire Orientation Kronos Time & Attendance System Kronos is an automated time, attendance and leave management application. All employees that are paid on a bi-weekly schedule will use Kronos. How will Kronos record my time? By punching in and out at a Kronos time clock. By punching in and out by use of the Kronos web based employee module. By reporting leave activity to a timekeeper (for employees not eligible to receive overtime). Questions? Click on the Kronos link on the HR website. (http;//www.temple.edu/hr)
Learning & Development New Hire Orientation Campus Recreation Independence Blue Cross Center (IBC), 15th Street and Cecil B. Moore Avenue Temple University Fitness(TUF) Broad Street and Cecil B. Moore Ave., on the second floor of Avenue North Pearson/McGonigle Hall, Broad Street between Montgomery and Norris Student Pavilion, 15 th Street between Montgomery and Norris HSC Fitness Center, lower level, Student Faculty Center Ambler Fitness Center, Red Barn building
Learning & Development New Hire Orientation Campus Recreation Term Payment Plan Valid Temple ID $55/semester (Fall/Spring) $30 Summer Session I & II $120 annually Pay at Bursars office or Campus Recreation main office McGonigle Hall, 102 Payroll Deduction Plan Valid Temple ID One year term $10.00/month Complete enrollment forms at Campus Recreation main office, 102 McGonigle Hall to have ID activated
Learning & Development New Hire Orientation EMPLOYEE MANUAL About Your Employee Manual Policies and procedures apply to all faculty and staff (including student workers, temporary employees, TAs & RAs, Post Doctoral Fellows and volunteers) Applicable Collective Bargaining Agreements (CBA) supersede any inconsistent provision Employees are required to learn procedures in manual and abide by them The University may make changes periodically in the policies The official copy of the manual can be found @ www.temple.edu/hr and all TU policies are @http://policies.temple.edu www.temple.edu/hr
Learning & Development New Hire Orientation Do Employees Have to Join the Union? – Closed Shops: 835 (Main Campus – 20-25) BUE (10) Employees are required to join – Agency Fee Shops: 1199c Clerical (50,51,52,53) 511 (30s), PASNAP (15) Employees are not required to become full dues paying members Non dues paying members must pay a fee which is a large percentage of the annual dues Agency fee members (employees who do not pay full dues) do not have the right to vote
Learning & Development New Hire Orientation Do Employees Have to Join the Union? – Open Shops: TAUP (60,68), AFSCME (45-48) TUGSA, Law Professors &1199c PTEA (95) Employees may choose whether or not to pay dues No fee assessed to non dues paying members, but positions are still covered by the provisions of the CBA TAUP & TUGSA CBAs allow for the collection of an agency fee if membership reaches a certain percentage
Learning & Development New Hire Orientation Paying Dues Once a membership card is signed, it will be submitted to Payroll Management and dues are automatically deducted from your pay. Dues vary by union - flat rate or 1.4 -3.12% of salary In most cases, union membership withdrawal is permitted ONLY within the 15 day period prior to the expiration of the contract. TAUP CBA allows for an annual withdrawal period within the first 15 days of October. Whether or not you choose to be a dues paying member, all of the contract provisions apply, including pay increases and benefits. For additional questions, please contact Labor Relations at 215-926-2290
Learning & Development New Hire Orientation Employee Manual: Your Responsibilities Read it Understand provisions that apply to you and your position Review annually and when changes occur – All manual/policy changes are documented on HR website Refer to HR website for the official copy of the manual Call HR with any questions
Learning & Development New Hire Orientation 6.0Time Away from Your Job 7.0 Understanding Your Benefits Sessions after the break will discuss: Policies and procedures regarding holidays, sick time, vacation time, personal days, FMLA, etc. Health, Tuition Remission and other related benefits.
Learning & Development New Hire Orientation 10.9 Expectations for Work Related Behavior All employees must conform to certain basic standards of behavior Abide by all University and departmental policies and procedures Meet established expectations of job performance; Comply with attendance policies; Respect personal and property rights Observe all safety policies, regulations & procedures; Maintain a courteous and professional demeanor; and Rules of Conduct are a guide to violations of expected behavior
Learning & Development New Hire Orientation Definition of Diversity The combinations of ways in which each of us is… like all others, like some others, and like no other. Source: Kluckhohn and Murray
Learning & Development New Hire Orientation 13.0 University Standards 13.3 Disability – Reasonable Accommodation – TU must engage in an interactive process if employee asks for a reasonable accommodation – To discuss reasonable accommodation requests, please contact Employee Relations at 7-2290 13.15 HIV/Aids Non-Discrimination 13.7 Conflict of Interest – Faculty – Must avoid any conflict or appearance of conflict in dealing with organizations or individuals having business relationships with the University. – Disclosure to chair and/or Dean
Learning & Development New Hire Orientation 13.0 University Standards 13.5 Conflict of Interest – Employees – Disclosure to supervisor/manager of any potential conflict of interest 13.6 Gifts and Conflict of Interest – Disclose gifts > $50 (lunches, concerts, gift certificates, sporting events) – Special limitation on sponsorships of dept. programs – prohibited if dept/unit has decision making authority over vendor selection/business relationship – See University policy on Gifts and Conflict of Interest at http://policies.temple.edu
Learning & Development New Hire Orientation 13.0 University Standards 13.8 Drug Free Workplace 13.9 Drug & Alcohol Abuse 13.10 Drug & Alcohol Testing – Pre-employment – Reasonable suspicion/after an accident 13.11 Gambling in the Workplace 13.12 Political Activities – May not use position or university connection in any way. – If elected, duties cannot interfere with work 13.14 Safety – Employees must follow all safety regulations promulgated by Environmental Health & Radiation Safety (EHRS) – Employees responsible for reviewing EHRS website
Learning & Development New Hire Orientation 14.0 Employment Standards 14.1 Weapons on Campus – Prohibited except for Temple Police/Campus Safety 14.2 Violence in the Workplace – Threatening or violent behavior toward anyone is prohibited – Physical, written, oral, expressions, behavior, email, telephone, stalking – Reporting of such behavior is required
Learning & Development New Hire Orientation You can be Temples Safety Net – Please be vigilant about warning signs of problematic behavior exhibited by students, faculty or staff. – Civility on Campus– a practical guide and step- by-step process for dealing with incivility on campus or in the classroom. (CARE Team, p. 7) – Referral Guide for Faculty & Staff www.temple.edu/counseling
Learning & Development New Hire Orientation 14.0 Employment Standards 14.3 Conflict of Interest -Employment of Relatives (Nepotism) and Consensual Romantic Relationships – Prohibited within reporting relationships – nepotism and voluntary relationships – Including relationships between administrators and students where reporting relationship exists 14.4 Faculty and Student Relationships – Including academic advisors – prohibited
Learning & Development New Hire Orientation 14.0 Employment Standards 14.5 Confidential Information – Everyone must abide by policy – Everyone Temple employee must sign a confidential information form – Failure to sign/abide – termination
Learning & Development New Hire Orientation Social Security Numbers Temples Social Security Number Usage Policy: Only to be used when required by law Usage approved by an officer and VP for CIS Forms revised to omit SSN where possible Stored securely and encrypted where possible Not to appear visually on computer screens or reports
Learning & Development New Hire Orientation 14.0 Employment Standards 14.6 Workplace Surveillance and Searches – Employees on notice that Temple may – For safety related concerns 14.7 Use of Communication Systems – For lawful TU purposes only – TU has right to investigate concerns regarding unlawful use
Learning & Development New Hire Orientation 14.0 Employment Standards 14.8 Monitoring and/or Recording of Telephone Calls – For business purposes – Employees will be notified if department monitors – Employees must consent. 14.9 Voicemail and E-mail – Notice to employees that Temple has right to review for business purposes including investigation of inappropriate use.
Learning & Development New Hire Orientation 14.0 Employment Standards 14.12 Outside Activities or Employment 14.13 Consulting – Approval needed for administrators and faculty – Faculty – up to 1 day per week 14.14 Smoking in the Workplace – Prohibited 25 ft from any entrance 14.15 Solicitations and distribution of literature
Learning & Development New Hire Orientation 14.0 Employment Standards 14.16 Severe Weather – If classes are canceled, all admin/staff expected to report – If Temple is open and an employee does not come to work – vacation/personal time must be used unless CBA states otherwise – Employee is responsible for checking status of Temple
Learning & Development New Hire Orientation 14.0 Employment Standards 14.17 Emergency Closings – Policy pertains to closure of University for extreme conditions – Does not pertain to cancellation of classes – All staff in designated essential areas must report in a closure
Learning & Development New Hire Orientation ABSENCE MANAGEMENT Tom Johnston Director, HR Oluratimi Oyekanmi Sr. Tech Support Specialist
Learning & Development New Hire Orientation What is Workers Compensation? A state mandated law called The Act which defines the liability of an employer to pay medical and indemnity (wages) benefits for work related injuries.
Learning & Development New Hire Orientation Elements of Workers Compensation 100% Employer Sponsored No-Fault System Employees sole remedy is WC Rates are locked in on the day of injury Fringe benefits continue for 6 months Seniority continues for 1 year
Learning & Development New Hire Orientation Employee Rights & Responsibilities To notify your supervisor when you are injured even if you do not require medical treatment To proper medical care - treat with the posted panel of physicians for 90 days Switch medical providers Second opinion for surgical procedures Notify your supervisor/employer of any changes in your medical or employment status. Fraud provisions for non-compliance REPORT ALL UNSAFE CONDITIONS
Learning & Development New Hire Orientation Slips, Trips, and Falls in the Office Are the number one (1) cause of office injuries – 50% on average Nationally, 10% of all injuries are slips trips and falls
Learning & Development New Hire Orientation Common Causes of Slips, Trips, and Falls & How to Prevent Them Obstructed views/carrying objects Lighting – lack of/change in Clutter/obstructions left in pathways Improper footwear Steps – poor lighting – not using handrails Running/rushing
Learning & Development New Hire Orientation Common Causes of Slips, Trips, and Falls & How to Prevent Them Surfaces – uneven, wet, slippery Distractions – talking on cell phones, reading text messages and listening to iPods Falls from ladders, stools, desks, chairs and other objects. Trips over open desk drawers and file cabinet drawers
Learning & Development New Hire Orientation Prevention of Other Workplace Injuries Ergonomics and Posture Awareness of Work Environment Be considerate to your back
Learning & Development New Hire Orientation Other Workers Compensation Issues Student workers and volunteers are covered while performing work-related duties. Employees exposed to bloodborne pathogens must follow the Hep B guidelines.
Learning & Development New Hire Orientation Important Contact Information To report any and all unsafe conditions, safety related problems, or to give safety related tips or suggestions send an email to: firstname.lastname@example.org For Workers Compensation questions or claims, contact the Workers Compensation department @ 215.926.2286 or 7-2286 or: email@example.com
Learning & Development New Hire Orientation Family & Medical Act (FMLA) Federal Law which provides up to 12 weeks of unpaid leave (26 weeks to care for wounded military personnel). FMLA grants employment and benefit protection for associated absences. Employers may require utilization of paid leave programs concurrently with FMLA
Learning & Development New Hire Orientation FMLA Eligibility Worked 1,250 hours in the past 12 months 1 Year of service in the past 7 years
Learning & Development New Hire Orientation Covered Family Members Spouse Domestic Partner (if certified under the Universitys domestic partnership policy) Son or daughter Parent
Learning & Development New Hire Orientation Serious Health Conditions 1. Pregnancy, care of a newborn, or placement of an adopted or foster child. 2. In-patient care – overnight stay in a hospital, hospice or residential medical care facility. 3. Absence plus treatment – Incapacity of more than 3 consecutive calendar days that involves 2 treatments or 1 treatment resulting in a regiment of continuing treatment.
Learning & Development New Hire Orientation 4. Chronic conditions – Those that require periodic visits, continue over extended periods or cause episodic incapacity (e.g. asthma, diabetes, epilepsy. 5. Permanent/long-term conditions – Those where treatment may not be effective but an individual needs medical supervision (e.g. Alzheimers, stroke, terminal stages of a disease). 6. Multiple treatments for non-chronic conditions – (e.g. cancer, arthritis, kidney disease). Serious Health Conditions
Learning & Development New Hire Orientation University Leaves of Absence Medical Personal Military
Learning & Development New Hire Orientation Phone: 215-926-2282 or Email: firstname.lastname@example.org@temple.edu Leave Questions
Learning & Development New Hire Orientation Campus Safety Services 215-204-1234 Donna Gray, Project Coordinator
Learning & Development New Hire Orientation You Have a Right to Know
Learning & Development New Hire Orientation Fire Marshals Office Inspects all buildings Conducts fire drills Provides fire and occupational site- specific safety training Annually certifies of all fixed fire protection systems In event of fire, call 215-204-1234 or 1-1234
Learning & Development New Hire Orientation Welcome to Computer Services
Learning & Development New Hire Orientation 10.0 Your Career at Temple University 10.7 Performance Development System (PDS) -Non-faculty administration and staff who work 20 hours or more -Both Union and non-union positions - All new employees PDPs should be started during the first two weeks of their introductory/probationary period. https://pds.temple.edu 10.8 University-Wide Competencies - Resilience & Adaptability, Technical Professional Skills
Learning & Development New Hire Orientation What is Performance Development at Temple? A structured on-going process for communicating about performance and helping people achieve excellence in their jobs More than the traditional, annual, end-of-the- year performance appraisal/evaluation Supervisors and employees actively engage in performance management throughout the year Involves goals setting, development planning, feedback, coaching, and evaluation
Learning & Development New Hire Orientation Performance Development System Beginning Of FY End of FY
Learning & Development New Hire Orientation Valuing Diversity & Preventing Harassment at Temple University
Learning & Development New Hire Orientation Definition of Diversity The combinations of ways in which each of us is… like all others, like some others, and like no other. Source: Kluckhohn and Murray
Learning & Development New Hire Orientation Dimensions of Diversity Race/Color Gender Age Sexual or Gender Orientation Disability Social Style/ Personality Ethnicity/Nationality Class/Socioeconomic status Appearance Educational Background Work Experiences Language Differences Religion/Spirituality …and many more
Learning & Development New Hire Orientation Stages of Competence Unconscious Incompetence Conscious Incompetence Conscious Competence Unconscious Competence
Learning & Development New Hire Orientation Policy on Preventing and Addressing Discrimination and Harassment The University is committed to providing a workplace and educational environment, programs, and activities, free of unlawful discrimination and harassment. This policy does not allow curtailment or censorship of constitutionally protected expression. Policy Number: 04.81.11
Learning & Development New Hire Orientation 13.1 Non Discrimination Policy Temple University is committed to a policy of equal opportunity for all in every aspect of its operations. - In employment, any program or activity offered or sponsored by the University - Discrimination is unlawful on the basis of: Race Color Religion Gender Sexual orientation National Origin or Ancestry Age Disability Marital status Veteran status or Gender Identity Genetic Information
Learning & Development New Hire Orientation 13.2 Anti-Harassment, Including Sexual Harassment Temple University is committed to creating and maintaining an academic and work environment free of all forms of harassment. Harassment is a form of discrimination and is based on the same protected classes as Temples non-discrimination statement.
Learning & Development New Hire Orientation What is Sexual Harassment? Unwelcome Sexual Advances Requests for sexual favors Dissemination of sexually offensive or suggestive written, recorded or electronically transmitted messages Other verbal or physical conduct of a sexual nature when…
Learning & Development New Hire Orientation Harassment can be… Submission to such conduct is made explicitly or implicitly a term or condition of instruction, employment, or participation in a University activity; or Submission to or rejection of such conduct is used as a basis for evaluation in making academic or personnel decisions affecting an individual; or Such conduct has the purpose or effect of unreasonably interfering with an individuals performance or creating an intimidating, hostile, or offensive University environment.
Learning & Development New Hire Orientation Harassment Unwelcome conduct based on protected class status Severe or pervasive as judged by a Reasonable Person Interferes with employment, academic performance or participation in University programs Based on common sense and social context Can include conduct by people of same sex and peers
Learning & Development New Hire Orientation Enforcement of Non-Discrimination & Anti-Harassment Policy… Actions will be taken to: Prevent, Correct, and if necessary Discipline behavior which adversely impacts the academic or work environment Use of University communication, voice mail or email/computer system in a harassing or discriminatory manner is prohibited Retaliatory actions will be subject to disciplinary action (13.17 and 13.18)
Learning & Development New Hire Orientation Managers and Supervisors are responsible for… knowing and understanding this policy; explaining this policy to persons under their supervision; taking appropriate action to prevent unlawful discrimination and harassment; being receptive to concerns and complaints taking appropriate action (including consultation with EOC and/or EO Ombudspersons) when they become aware of potential violations; and following up with a complainant (in consultation with EOC and/or EO Ombudspersons) to assure that person that the complaint was investigated and to determine the complainants level of satisfaction with its resolution.
Learning & Development New Hire Orientation Training Management, supervisors, and faculty must: Complete training upon initial employment From time to time as determined by the President
Learning & Development New Hire Orientation What to do if you believe you have been harassed or discriminated against Let the person know that the behavior is unwelcome or thought to be discriminatory Keep a Record of harassing or discriminatory behavior Immediately report it to: - Your supervisor - Your supervisors supervisor (if your supervisor is the perpetrator of the unlawful behavior or if your supervisor does not address your original complaint) - The Human Resources Department -The Office of Equal Opportunity & Compliance -A Temple EO Ombudsperson
Learning & Development New Hire Orientation Office of Equal Opportunity & Compliance Sullivan Hall, 200M 1330 West Berks Mall Philadelphia, PA 19122 Phone 215.204.8890 Fax 215.204.8897 Sandra Foehl, Director Tracey Hamilton, Assistant Director
Learning & Development New Hire Orientation Temple Web-Based Systems TUportal – your door to all electronic systems https://tuportal3.temple.edu Human Resources www.temple.edu/hr Employee Self Service ess.temple.edu Learning & Development Course Registration www.temple.edu/hr/training Organizational Hierarchy toch.temple.edu Performance Development System pds.temple.edu Policies http://policies.temple.edu Office of the Provost http://www.temple.edu/provost
Learning & Development New Hire Orientation Offices to Contact for: Harassment/discrimination Office of Equal Opportunity & Compliance Employee misconduct/Union issues/Inappropriate supervisor conduct Human Resources Faculty misconduct/Conflict of interest/Academic fraud Provost Office Student academic misconduct Student Affairs Criminal activity/Threats of risk Campus Safety Services Misuse of university computer and network systems VP Computer Services Data privacy issue Information security and privacy officer
Learning & Development New Hire Orientation Please Complete Evaluation Workers Comp. Form – retain pink copy Confidentiality Form Receipt of Employee Manual and Rules of Conduct Thank you for your future contributions to Temple!
Learning & Development New Hire Orientation Its Break Time