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Data Systems Consulting MFG Division Charley.C/Jeff.Y/ Ganda Project Plan.

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Presentation on theme: "Data Systems Consulting MFG Division Charley.C/Jeff.Y/ Ganda Project Plan."— Presentation transcript:

1 Data Systems Consulting MFG Division Charley.C/Jeff.Y/ Ganda Project Plan

2 Executive Summary 1.Project scope 2.Detail workplan 3.Project Team 4.TIPTOP ERP connection interface with some hardware devices 5.Clarification about VPS 6.EasyFlow, What Digiwin proposal (need to confirm and discussion for more details) 7.BI, What Digiwin proposal (need to confirm and discussion for more details) 8.Finalized the reminding items in the file of "things to be confirm with Digiwin.docx"

3 Discussion Summary Topic Status Project Scope 73% initial gandas requirement met to Tiptop and 18% need customization Work plan Agreed project divided on 2 phase -Phase 1 (6 month) for core business modules -Phase 2 (Phase mth) for supporting modules. Project team~ Digiwin will provide dedicated Project Team (Consultant) ERP comm. Interface Digiwin proposed some option to Ganda VPS~ OK with certain condition B2B/BI/Easyflow OK, Digiwin accepted Draft contract Sent to Richard, Alex & Toto for review Payment term Discuss later on 26 April 2013 After sales service Need to be finalized with CFC

4 Total 214 of initial Gandas requirements TIPTOP solution match % for Ganda TIPTOP Standard Match % Need customization 38 18% Not clear 1 Not in scope 6 No function 10 9%

5 Key Principles for Project Strict Scope Control is required in order to ensure that: 1.Initial Gandas requirements and TIPTOP modules Standard is adhered to 2.Schedule is met Therefore: Allow Changes for statutory or critical business requirements, only Any enhancements on the system can only be built AFTER go-live Management & End users must be aware of this approach and must have the realistic expectations about what the system will provide

6 Sales Purchasing Inventory BOM Distribution A/P A/R G/L Consolidation Financial report Inter-Company Trading Fixed Asset Tax Declaration Cash/Loan/Investment BOM Production MRP Cost Accounting Project Mgt. Budget Mgt. Leasing Mgt. Equip. Mgt. Quality. Mgt. System and Parameters System Mgt. Digiwin Standard Modules suggests in Ganda Group B2B Easyflow GP BI HRM Cross-Data transfer

7 Customization Modules in Ganda Project ItemEstimate Man hoursPhase Manufacturing of Production Daily reports KP+ CFC 500Phase 1 Vehicle Management ( For Transportation Cost Management) Base on Ganda 300Phase 1 HRM report ID 200/ VN 200Phase 1 Automatic PLC Integration Base on CFC400Phase 1 Tax reporting to Local Government Free of chargePhase 1 Packing Management (Truck & Belt Scale System) Base on CFC 200Phase 1 CMMS System(Customization in Equipment Module) Base on CFC50Phase 1 Electric Power System Base on CFC100Phase 2 Telephone Management Base on CFC150Phase 2 Library Management Base on CFC150Phase 2 Canteen Meal Management Base on CFC150Phase 2 GPS Integration 300Phase 2

8 TIM(TIPTOP Implement Methodology) & Project Organization

9 TIM ( TIPTOP Implementation Methodology ) Project PlanningImplementing TIPTOP Goes Live Project Closing Goals Scope Organization Schedule Survey & Diagnosis Application Training S.O.P. Modeling Gap Analysis & Solution Design Data Migration & Input Simulation & Fine- tuning Balance Checked in Existing System Stops On-site Problem- Solving Achievements Check Meeting Documentation of Project Take-over of TSC All case profile in CRM system

10 Group Company - Project Structure Chairman Mr. Tony Ganda IDN Project Leader Toto Chinfon VN Project Leader Alex Steering Committe Mr. Richard Mr Alex Mr Gary Ms Maria Mr Toto

11 Ganda IDN Project Leader Toto – Ganda Group Indonesia TBD – DIGIWIN PROJECT MANAGER Accounting & Finance Process Owner: Ms Maria (Staff) Human Resources Process Owner: Mr Wahyu (Staff) Sales & Distribution Process Owner: Ms. Jacqueline Purchasing & Inventory Process Owner: Mr Gary Manufacturing & CMMS Process Owner: Technical Support 1. Sunu Waskita (leader) 2. Appilion 3..Digiwin System Engineer (1 person) Advance Features B2B, Websales, etc Business Inteligent Mgt Report, KPI, etc Digiwin Consultant 1.Finance & Acc = Consutant 1 (1 person) 2.Mfg and Sales & Dist = Consultant 2 (1 person) 3.HRM,= consultant 3 (1 person) 4.BI = Consultan 4 (1 person) 5.Easyflow = consultant 5 (1 person) 6.System Analysis / Trainer = Consultant 6 ( 2 person) Note: Not include programmer who should working on Taiwan) Group Leader 1 1. Vacant Group Leader 2 1. Vacant Group Leader 3 1. Vacant (Staff) (Staff) (Staff) Fleet Management Process Owner: (Staff) Project Management Process Owner: Mr Anang (Staff) Advance Features PLC/Field instrument integration Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) SCOPE: WHI, GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: CG, SAG, MM SCOPE: ANP SCOPE: GG, CG Support Function 1. Change & Communication : Toto 2.Project Supporting: Hary

12 Chinfon VN Project Leader T-038 Mr. Alex Hsu TBD – DIGIWIN PROJECT MANAGER Digiwin Consultant 1.Finance & Acc = Consutant 1 (1 person) 2.Mfg and Sales & Dist = Consultant 2 (1 person) 3.HRM,= consultant 3 (1 person) 4.BI = Consultan 4 (1 person) 5.Easyflow = consultant 5 (1 person) 6.System Analysis / Trainer = Consultant 6 ( 2 person) Note: Not include programmer who should working on Taiwan) Finance & Accounting (Dept. Lead) (Key User) Team (Key User) 1. GL A/P A/R Cash Costing Fixed Asset G/A Warehouse / Canteen (Dept. Lead) (Key User) Team (Key User) Sales & Distribution (Dept. Lead) (Key User) Team (Key User) 1.. HP HN HM DN HPGP Purchasing / Export (Dept. Lead) (Key User) Team (Key User) W/H Spare Parts & Inventory (Dept. Lead) (Key User) Team (Key User) Production / Manufacturing T.K.P & HPGP (Group leader) (Consultant) Team (Key User) 1..Quarry 2. Raw Mill 3. Kiln. 4. Cement Mill 5. CCR 6.Packing 7.F/G 8.Elec. 9.QC Maintenance CMMS (Dept. Lead) (Key User) Team (Key User) Logistic & Shipping (Dept. Lead) (Key User) Team (Key User) Finished Goods (Dept. Lead) (Key User) Team (Key User) Project Management (Dept. Lead) (Key User) Team (Key User) HR Management (Dept. Lead) (Key User) Team (Key User) Technical Support 1.V1121 Le Quoc Tuan 2.V1422 Nguyen Thu Hong 3..Digiwin System Engineer (1 person) Support Function 1. Change & Communication : Alex Hsu 2.Project Supporting: Richard Advance Features B2B, Websales, etc Business Inteligent Mgt Report, KPI, etc Group Leader ( Administration ) 1. Vacant Group Leader ( Marketing ) 1. Vacant Group Leader ( Production ) 1. Vacant Advance Features PLC/Field instrument integration

13 RoleResponsibilityQualificationsRemark Project Leader Deliver the specified project deliverables on time in good quality and in accordance with the budget Achieve milestones on time Report on project progress to the steering committee Identified of potential bottleneck and initiate to propose the solution Coordinate & Assign tasks to project members Keep in touch with Consultant to ensure successfully the project and for knowledge transfer Knowledge of business processes The ability to work effectively with all levels within Organization Project Management Expertise Have good understanding of project scope & constraint. Time management skills and multi-tasking capabilities Good on verbal and written communication skills The ability to make timely decisions Strong organizational skills Good leadership and coaching skills Full time IT Technical Support Providing IT infrastructure for implement ERP System To setup system requirement for ERP System Support user to operate this system Have Good skill & experience in Databases, networking, and operating system Have good understanding on the current IT System Experience and knowledge in current system environment. Part time but ready if required Support Function To assist project team on Project administration, training, business process development and prepare new infrastructure (if needed) To coordinate change program impacted of ERP impl. system Project Administration task Setup and organize documentation control system and records Good knowledge of the companys organizational structure and business processes The ability to work effectively with all members of the organization ranging from executive members to front line / users. Full Time Group Leader Leader on development defined modules To manage and coordinate project communication, training, socialization and prepare new infrastructure (if needed) Working together with consultant to determine business process flow that needed to ERP system requirement with consultation to process owner. Development of business process documentation (incl design standard form and report) with consultation to process owner. Conduct testing, data collection, data validate and data migration for new system configuration. To drive, coach and facilitate the implementation of new system Issues resolution Working together with key user to Identify of end user, training requirements at their particular site. Experience in functional business process, In-depth knowledge of the companys business processes & best practices, Strong analytical skills and problem solving skills Strong communication skills and coaching skills Excellence team player skills, with strong verbal and written communication skills and coaching skills, Experience to design and developing System & Procedures. Experience in delivery training Full time Key User Co-ordinate between Project and End User Represent End Users Support project team by share data & information Validate data & Process Build knowledge of what new system will do Assist on end user training Owner of new system Lead in managing the change in their unit areas An in-depth knowledge of the business unit functionality business and requirements in their business process area(s), Strong analytical skills. Active and willing Able to use own initiative Good at interpersonal communication Part Time but ready on demand with advance notification Project Team Responsibilities

14 DSC Service Team 14 Project Manager Account Consultant ID & VN team Account Services ID & VN team System Engineer [Consultant Main Tasks] 1. Discuss & confirm System SOP 2. System Education 3. Implement System according to TIM [System Engineer main tasks] 1. Installation TIPTOP system 2. Assist normal operational maintenance 3. Abnormal recovery [Service Team main tasks] 1. Assist consultant draw system analysis 2. Coordinate Programming pool & test 3. Customer service Programmer [PM qualifications] 1. Project planning 2. Definition, clearance, & Statement of main project issues 3. Allocate DSC service team resources 4. Main Communicator to client team 5. System progress & risk management 6. monthly report

15 Device Integration For Ganda Group Charley Cheng DigiWin Corporation 2013/04/19

16 Current New by Database Truck Weight Scale Finger Print Door Lock And so on… Data Collation Software SQL Database SQL Database Data Collation Software Oracle Database Oracle Database Reports Statistic Monitor Request on demand Or periodically Feedback data Save Record Output Compute Query Device Integration Architecture for TIPTOP (DB solution)

17 Text File Exchange Truck Weight Scale Finger Print Door Lock And so on… Data Collation Software Text File Folder Data Collation Software Oracle Database Oracle Database Reports Statistic Monitor Obtain Data Periodically Save Records Output Compute Query Device Integration Architecture for TIPTOP (Text File Solution) Transfer Programs Transfer Programs Request by Demand Sharing Folders To ERP

18 Hardware Infrastructure Indonesia & Vietnam

19 Hardware Suggestion~ Indonesia Client User Service Ethernet Symantec Backup Exec Agent For VM Host / SQL/ Oracle 4Gb or 8Gb Fibre Channel Giga intranet Redundant Fiber Channel Phase 2 Backup Guard Service XP or above PC Giga Switch For VMNetwork - Guard service - VMWare vCenter Server - Symantec Backup Server Back up SVR NAS Appliance ( 2TB HDDx6 RAID5) HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP VMWare Internal data Transfer HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP IBM DS3500 Storage 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K*12 IBM DS3500 Storage 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K*12 HRM 8C/12G (Win+MSSQL) BI + Auditor 8C/12G (Win+MSSQL) EFGP + ESS 8C / 12G (Win+MSSQL) TIPTOP DB 8C / 16G (RHEL+Oracle) Portal 4C/8G (Win+MSSQL) Crystal Reports 4C/8G (Win) TIPTOP AP 8C / 16G (RHEL) TIPTOP B2B 8C / 12G (RHEL)

20 Hardware all Local purchaseQTY Host for virtual machine HP DL380 Gen8 : CPU : E x 2 RAM : 64G HDD : 300G x 2 8Gb Dual-Port Fiber Card x 2 1Gb Giga Port x 4 3 Storage IBM DS3500 Storage (Dual-Controller) SFP x 8 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K * 12 FC Cable x 8 2 Backup ServerHP X1430 NAS Appliance G2 WSS NAS(8TB)(Builtin Windows 2012)1 Guard ServerHP ThinClient T610 for P-Cloud (Builtin Windows)1 Ethernet SwitchHP V G Switch1 Software partial local purchase QTY Operation System RedHat Enterprise Linux for TIPTOP AP TIPTOP DB TIPTOP B2B 2 Windows Server 2008 MOLP for Crystal Report EFGP+ESS Portal BI+Auditor HRM Local purchase 5 Windows Server CAL Local purchase 100 Database Oracle DB Standard Ed. For 2-processor for TIPTOP ERP 1 Microsoft SQL Server Standard Ed. MOLP,Device Cal for EFGP+ESS Portal BI+Auditor HRM Local purchase 4 Microsoft SQL server CAL Local purchase 100 VirtualizationVMWare vSphere 5.1 Essential Plus1 Backup SYMC BACKUP EXEC 2012 V-RAY EDITION WIN 2 TO 6 CORES PER CPU BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS 6 SPEC List - Indonesia

21 Hardware Suggestion~ Vietnam Client User Service Ethernet Symantec Backup Exec Agent For VM Host / SQL/ Oracle 4Gb or 8Gb Fibre Channel Giga intranet Redundant Fiber Channel Phase 2 Backup Guard Service XP or above PC Giga Switch For VMNetwork - Guard service - VMWare vCenter Server - Symantec Backup Server Back up SVR NAS Appliance ( 2TB HDDx6 RAID5) HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP VMWare Internal Data Transfer HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP IBM DS3500 Storage 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K*12 IBM DS3500 Storage 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K*12 HRM 8C/12G (Win+MSSQL) HP DL380 Gen8 2P12C / 64GB 300GB SAS 15K x5 Raid 5+HSP VMWare vSphere 5 ES Existing System BI + Auditor 8C/12G (Win+MSSQL) EFGP + ESS 8C / 12G (Win+MSSQL) TIPTOP DB 8C / 16G (RHEL+Oracle) Portal 4C/8G (Win+MSSQL) Crystal Reports 4C/8G (Win) TIPTOP AP 8C / 16G (RHEL) TIPTOP B2B 8C / 12G (RHEL)

22 Hardware all Local purchaseQTY Host for Virtual Machine HP DL380 Gen8 : CPU : E x 2 RAM : 64G HDD : 300G x 2 8Gb Dual-Port Fiber Card x 2 1Gb Giga Port x 4 3 Host For Existing System HP DL380 Gen8 : CPU : E x 2 RAM : 64G HDD : 300G x 5 1Gb Giga Port x 4 1 Storage IBM DS3500 Storage (Dual-Controller) SFP x 8 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K * 12 FC Cable x 8 2 Backup ServerHP X1430 NAS Appliance G2 WSS NAS(8TB)(Builtin windows 2012)1 Guard ServerHP ThinClient T610 for P-Cloud (Builtin Windows)1 Ethernet SwitchHP V G Switch1 SPEC List - Vietnam Software partial local purchaseQTY Operation System RedHat Enterprise Linux for TIPTOP AP TIPTOP DB TIPTOP B2B 2 Windows Server 2008 MOLP for Crystal Report EFGP+ESS Portal BI+Auditor HRM Local purchase 5 Windows Server CAL Local purchase 100 Database Oracle DB Standard Ed. For 2-processor for TIPTOP ERP 1 Microsoft SQL Server Standard Ed. MOLP,Device Cal for EFGP+ESS Portal BI+Auditor HRM Local purchase 4 Microsoft SQL server CAL Local purchase 100 VirtualizationVMWare vSphere 5.1 Essential Plus1 Backup SYMC BACKUP EXEC 2012 V-RAY EDITION WIN 2 TO 6 CORES PER CPU BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS 6

23 B2B&BI

24 Customer can make the sales order / lading bill via web Customer can make the cement issue schedule via web Customer can know the inventory status via web Carrier can know the transport status via web. Posting enquiries and sales orders through web-sales (web-sales) Ganda initial requirement of TIPTOP B2B

25 TIPTOP B2B

26 V-Point BI Implementation strategy, improve performance management Quantization execution strategy, Easy to use, analysis, adjustments View the target reached performance indicators management Ex Operating margin, current ratio, accounts receivable turnover days, CCC(Cash conversion cycle), liability ratio, Current ratio, amount of inventory, turnover per capita, Orders shipping days, revenue growth rate, vaerage customer price. 26

27 27 KPI Performance Management

28 28 Spare Parts-Safety inventory Of Alert Analysis

29 29 Inventory Trend Analysis

30 Sales Intelligence with KPI template Financial Intelligence with KPI template TIPTOP exception management Business Object platform BO Xcelsius Dashboard developer

31

32 32 TIPTOP Exception Management

33 33 Easyflow~ The Business Process Management

34 Approval on line

35 Process Statistic analysis to achieve optimal Process Performance Loading Cost ~Loading~ Process Starts quantity Process finish quantity Process trends To do list quantity Process activities allocation ~Cost~ Process dealing cost AVG Dealing cost AVG Dealing cost by activities AVG Dealing cost by activities per User ~Efficiency~ AVG process time AVG process time trend AVG process time by activities AVG process time per User 35

36 Pre -Sale Demand clarifying & Solution Planning Valued Sales Maintenances Post-enhance ROI improving Deploying Implement Achieve Project Goal Demand Satisfying Demand Leading Total Services TIPTOP Service Center/ TIPTOP Programming Center / TIPTOP R&D / TIPTOP E-Learning/ TIPTOP ERP II e-Service Total Services Oriented 36

37 About the after service Telephone, fax inquiry service; Remote terminal login service; Program debugging service; Elimination of system malfunction arising out of normal usage; and Program version update: minor patches as termed in the industry. Extra requirement for customization inquiry and SA documents Technical courses online via video conference(after go-live) DB diagnosis, system performance advisory E-service website (in Chinese) for FAQ, Knowledge base for user E-Learning in (Chinese) The System analyst will be fulltime contact window for Ganda after system go-live If emergency problem happens, such as system crash, DB crash, power shot down, emergency recovery…etc, the contact window will inform the engineer team to remote to service. AS long as the telecom company network works. The All system modules for ERP II just find one contact window. 80%questions can be solved within 24 hours, 90% can be solved in 48 hours, and 95% can be solved in 72 hours. Redundant infrastructure provided in each of Ganda & CFC at local site. And we treat Ganda & CFC as others mutual backup & support system. Once the emergency situation happened, Ganda can switch the system via Virtualize Machine in local side. The worst case is JKT machine room is dead, Ganda can switch the system temporary to CFC if the internet is linking and Digiwin can response asap.


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