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Ganda Project Plan Data Systems Consulting MFG Division

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1 Ganda Project Plan Data Systems Consulting MFG Division
Charley.C/Jeff.Y/

2 Executive Summary Project scope Detail workplan Project Team
TIPTOP ERP connection interface with some hardware devices Clarification about VPS EasyFlow, What Digiwin proposal (need to confirm and discussion for more details) BI, What Digiwin proposal (need to confirm and discussion for more details) Finalized the reminding items in the file of "things to be confirm with Digiwin.docx"

3 Discussion Summary Topic Status
Project Scope 73% initial ganda’s requirement met to Tiptop and 18% need customization Work plan Agreed project divided on 2 phase -Phase 1 (6 month) for core business modules -Phase 2 (Phase mth) for supporting modules. Project team~ Digiwin will provide dedicated Project Team (Consultant) ERP comm. Interface Digiwin proposed some option to Ganda VPS~ OK with certain condition B2B/BI/Easyflow OK, Digiwin accepted Draft contract Sent to Richard, Alex & Toto for review Payment term Discuss later on 26 April 2013 After sales service Need to be finalized with CFC

4 TIPTOP solution match % for Ganda
Total 214 of initial Ganda’s requirements TIPTOP Standard Match 158 73% Need customization 38 18% Not clear 1 Not in scope 6 No function 10 9%

5 Key Principles for Project
Strict Scope Control is required in order to ensure that: Initial Ganda’s requirements and TIPTOP modules Standard is adhered to Schedule is met Therefore: Allow Changes for statutory or critical business requirements, only Any enhancements on the system can only be built AFTER go-live Management & End users must be aware of this approach and must have the realistic expectations about what the system will provide

6 Digiwin Standard Modules suggests in Ganda Group
Sales A/P BOM B2B Purchasing A/R Production Easyflow GP Inventory G/L MRP BI BOM Consolidation Financial report Cost Accounting HRM Distribution Inter-Company Trading Equip. Mgt. Cross-Data transfer Project Mgt. Fixed Asset Quality. Mgt. Leasing Mgt. Tax Declaration Cash/Loan/Investment Budget Mgt. System and Parameters System Mgt.

7 Customization Modules in Ganda Project
Item Estimate Man hours Phase Manufacturing of Production Daily reports KP+ CFC 500 Phase 1 Vehicle Management ( For Transportation Cost Management) Base on Ganda 300 HRM report ID 200/ VN 200 Automatic PLC Integration Base on CFC400 Tax reporting to Local Government Free of charge Packing Management (Truck & Belt Scale System) Base on CFC 200 CMMS System(Customization in Equipment Module) Base on CFC50 Electric Power System Base on CFC100 Phase 2 Telephone Management Base on CFC150 Library Management Canteen Meal Management GPS Integration 300

8 TIM(TIPTOP Implement Methodology) &
Project Organization

9 TIM < Project Life Cycle > ( TIPTOP Implementation Methodology )
Project Planning Implementing TIPTOP Goes Live Project Closing < Project Life Cycle > Goals Scope Organization Schedule Survey & Diagnosis Application Training S.O.P. Modeling Gap Analysis & Solution Design Data Migration & Input Simulation & Fine- tuning Balance Checked in Existing System Stops On-site Problem- Solving Achievements Check Meeting Documentation of Project Take-over of TSC All case profile in CRM system

10 Ganda IDN Project Leader Chinfon VN Project Leader
Group Company - Project Structure Chairman Mr. Tony Steering Committe Mr. Richard Mr Alex Mr Gary Ms Maria Mr Toto Ganda IDN Project Leader Toto Chinfon VN Project Leader Alex

11 Ganda IDN Project Leader Purchasing & Inventory
Toto – Ganda Group Indonesia TBD – DIGIWIN PROJECT MANAGER Digiwin Consultant Finance & Acc = Consutant 1 (1 person) Mfg and Sales & Dist = Consultant 2 (1 person) HRM,= consultant 3 (1 person) BI = Consultan 4 (1 person) Easyflow = consultant 5 (1 person) System Analysis / Trainer = Consultant 6 ( 2 person) Note: Not include programmer who should working on Taiwan) Support Function Change & Communication : Toto Project Supporting: Hary Technical Support Sunu Waskita (leader) Appilion .Digiwin System Engineer (1 person) Group Leader 1 Vacant Group Leader 2 Vacant Group Leader 3 Vacant Business Inteligent Mgt Report, KPI, etc Advance Features B2B, Websales, etc Advance Features PLC/Field instrument integration Accounting & Finance Process Owner: Ms Maria Human Resources Process Owner: Mr Wahyu Sales & Distribution Process Owner: Ms. Jacqueline Purchasing & Inventory Process Owner: Mr Gary Manufacturing & CMMS Process Owner: Fleet Management Process Owner: Project Management Process Owner: Mr Anang (Staff) (Staff) (Staff) (Staff) (Staff) (Staff) (Staff) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) SCOPE: WHI, GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: CG, SAG, MM SCOPE: ANP SCOPE: GG, CG

12 Chinfon VN Project Leader
Digiwin Consultant Finance & Acc = Consutant 1 (1 person) Mfg and Sales & Dist = Consultant 2 (1 person) HRM,= consultant 3 (1 person) BI = Consultan 4 (1 person) Easyflow = consultant 5 (1 person) System Analysis / Trainer = Consultant 6 ( 2 person) Note: Not include programmer who should working on Taiwan) T-038 Mr. Alex Hsu TBD – DIGIWIN PROJECT MANAGER Support Function Change & Communication : Alex Hsu Project Supporting: Richard Technical Support V1121 Le Quoc Tuan V1422 Nguyen Thu Hong .Digiwin System Engineer (1 person) Group Leader ( Administration ) Vacant Group Leader ( Marketing ) Vacant Group Leader ( Production ) Vacant Business Inteligent Mgt Report, KPI, etc Advance Features B2B, Websales, etc Advance Features PLC/Field instrument integration Finance & Accounting (Dept. Lead) (Key User) Team (Key User) 1. GL A/P 3. A/R Cash 5. .Costing Fixed Asset G/A Warehouse / Canteen (Dept. Lead) (Key User) Team (Key User) Sales & Distribution (Dept. Lead) (Key User) Team (Key User) 1.. HP HN HM DN 5. .HPGP Purchasing / Export (Dept. Lead) (Key User) Team (Key User) W/H Spare Parts & Inventory (Dept. Lead) (Key User) Team (Key User) Production / Manufacturing T.K.P & HPGP (Group leader) (Consultant) Team (Key User) 1..Quarry 2. Raw Mill 3. Kiln . 4. Cement Mill 5. CCR 6.Packing 7.F/G 8.Elec. 9.QC Maintenance CMMS (Dept. Lead) (Key User) Team (Key User) Logistic & Shipping (Dept. Lead) (Key User) Team (Key User) Finished Goods (Dept. Lead) (Key User) Team (Key User) Project Management (Dept. Lead) (Key User) Team (Key User) HR Management (Dept. Lead) (Key User) Team (Key User)

13 Project Team Responsibilities
Role Responsibility Qualifications Remark Project Leader Deliver the specified project deliverables on time in good quality and in accordance with the budget Achieve milestones on time Report on project progress to the steering committee Identified of potential bottleneck and initiate to propose the solution Coordinate & Assign tasks to project members Keep in touch with Consultant to ensure successfully the project and for knowledge transfer Knowledge of business processes The ability to work effectively with all levels within Organization Project Management Expertise Have good understanding of project scope & constraint. Time management skills and multi-tasking capabilities Good on verbal and written communication skills The ability to make timely decisions Strong organizational skills Good leadership and coaching skills Full time IT Technical Support Providing IT infrastructure for implement ERP System To setup system requirement for ERP System Support user to operate this system Have Good skill & experience in Databases, networking, and operating system Have good understanding on the current IT System Experience and knowledge in current system environment. Part time but ready if required Support Function To assist project team on Project administration, training, business process development and prepare new infrastructure (if needed) To coordinate change program impacted of ERP impl. system Project Administration task Setup and organize documentation control system and records Good knowledge of the company’s organizational structure and business processes The ability to work effectively with all members of the organization ranging from executive members to front line / users. Full Time Group Leader Leader on development defined modules To manage and coordinate project communication, training, socialization and prepare new infrastructure (if needed) Working together with consultant to determine business process flow that needed to ERP system requirement with consultation to process owner. Development of business process documentation (incl design standard form and report) with consultation to process owner. Conduct testing, data collection, data validate and data migration for new system configuration. To drive, coach and facilitate the implementation of new system Issues resolution Working together with key user to Identify of end user, training requirements at their particular site. Experience in functional business process, In-depth knowledge of the company’s business processes & best practices, Strong analytical skills and problem solving skills Strong communication skills and coaching skills Excellence team player skills, with strong verbal and written communication skills and coaching skills, Experience to design and developing System & Procedures. Experience in delivery training Key User Co-ordinate between Project and End User Represent End Users Support project team by share data & information Validate data & Process Build knowledge of what new system will do Assist on end user training “Owner” of new system Lead in managing the change in their unit areas An in-depth knowledge of the business unit functionality business and requirements in their business process area(s), Strong analytical skills. Active and willing Able to use own initiative Good at interpersonal communication Part Time but ready on demand with advance notification

14 DSC Service Team 14 Project Manager Account Consultant ID & VN team
[PM qualifications]: 1. Project planning 2. Definition, clearance, & Statement of main project issues 3. Allocate DSC service team resources 4. Main Communicator to client team 5. System progress & risk management 6. monthly report Project Manager Account Consultant ID & VN team Account Services System Engineer Programmer [Consultant Main Tasks] 1. Discuss & confirm System SOP 2. System Education 3. Implement System according to TIM [Service Team main tasks] 1. Assist consultant draw system analysis 2. Coordinate Programming pool & test 3. Customer service [System Engineer main tasks] 1. Installation TIPTOP system 2. Assist normal operational maintenance 3. Abnormal recovery 14

15 Device Integration For Ganda Group Charley Cheng DigiWin Corporation
2013/04/19

16 Device Integration Architecture for TIPTOP (DB solution)
Current New by Database Data Collation Software Truck Weight Scale Reports Output Request on demand Or periodically TIPTOP Data Collation Software Finger Print SQL Database Compute Statistic Feedback data Save Record Data Collation Software Door Lock Oracle Database Query Monitor Data Collation Software And so on…

17 Device Integration Architecture for TIPTOP (Text File Solution)
Text File Exchange Data Collation Software Truck Weight Scale Reports Output TIPTOP Data Collation Software Finger Print Text File Folder Obtain Data Periodically Request by Demand Compute Statistic Transfer Programs Data Collation Software Door Lock Oracle Database Save Records Sharing Folders To ERP Query Monitor Data Collation Software And so on…

18 Hardware Infrastructure
Indonesia & Vietnam

19 Hardware Suggestion~ Indonesia
Giga Switch For VMNetwork Client User Service Ethernet HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP - Guard service - VMWare vCenter Server - Symantec Backup Server Back up SVR NAS Appliance ( 2TB HDDx6 RAID5) EFGP + ESS 8C / 12G(Win+MSSQL) BI + Auditor 8C/12G(Win+MSSQL) TIPTOP DB 8C / 16G(RHEL+Oracle) HRM 8C/12G (Win+MSSQL) TIPTOP B2B 8C / 12G(RHEL) Portal 4C/8G(Win+MSSQL) Crystal Reports 4C/8G (Win) TIPTOP AP 8C / 16G(RHEL) Phase 2 Backup Guard Service XP or above PC IBM DS3500 Storage 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K*12 IBM DS3500 Storage 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K*12 Symantec Backup Exec Agent For VM Host / SQL/ Oracle 4Gb or 8Gb Fibre Channel Giga intranet Redundant Fiber Channel VMWare Internal data Transfer

20 Hardware all Local purchase Software partial local purchase
SPEC List - Indonesia Hardware all Local purchase QTY Host for virtual machine HP DL380 Gen8 : CPU : E x 2 、RAM : 64G 、HDD : 300G x 2、8Gb Dual-Port Fiber Card x 2 、 1Gb Giga Port x 4 3 Storage IBM DS3500 Storage (Dual-Controller)、SFP x 8、2G Cache/Per-Controller、HD: 600GB 6Gb SAS 15K * 12、FC Cable x 8 2 Backup Server HP X1430 NAS Appliance G2 WSS NAS(8TB)(Builtin Windows 2012) 1 Guard Server HP ThinClient T610 for P-Cloud (Builtin Windows) Ethernet Switch HP V G Switch Software partial local purchase QTY Operation System RedHat Enterprise Linux for TIPTOP AP 、TIPTOP DB、TIPTOP B2B 2 Windows Server 2008 MOLP for Crystal Report、EFGP+ESS、Portal、BI+Auditor、HRM Local purchase 5 Windows Server CAL 100 Database Oracle DB Standard Ed. For 2-processor for TIPTOP ERP 1 Microsoft SQL Server Standard Ed. MOLP,Device Cal for EFGP+ESS、Portal、BI+Auditor、HRM 4 Microsoft SQL server CAL Virtualization VMWare vSphere 5.1 Essential Plus Backup SYMC BACKUP EXEC 2012 V-RAY EDITION WIN 2 TO 6 CORES PER CPU BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS 6

21 Hardware Suggestion~ Vietnam
Giga Switch For VMNetwork Client User Service Ethernet HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWare vSphere 5 ESP - Guard service - VMWare vCenter Server - Symantec Backup Server Back up SVR NAS Appliance ( 2TB HDDx6 RAID5) EFGP + ESS 8C / 12G(Win+MSSQL) BI + Auditor 8C/12G(Win+MSSQL) TIPTOP DB 8C / 16G(RHEL+Oracle) HRM 8C/12G (Win+MSSQL) TIPTOP B2B 8C / 12G(RHEL) Portal 4C/8G(Win+MSSQL) Crystal Reports 4C/8G (Win) TIPTOP AP 8C / 16G(RHEL) Phase 2 Backup Guard Service XP or above PC Existing System HP DL380 Gen8 2P12C / 64GB 300GB SAS 15K x5 Raid 5+HSP VMWare vSphere 5 ES IBM DS3500 Storage 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K*12 IBM DS3500 Storage 2G Cache/Per-Controller HD: 600GB 6Gb SAS 15K*12 Symantec Backup Exec Agent For VM Host / SQL/ Oracle 4Gb or 8Gb Fibre Channel Giga intranet Redundant Fiber Channel VMWare Internal Data Transfer

22 Hardware all Local purchase Software partial local purchase
SPEC List - Vietnam Hardware all Local purchase QTY Host for Virtual Machine HP DL380 Gen8 : CPU : E x 2 、RAM : 64G 、HDD : 300G x 2、8Gb Dual-Port Fiber Card x 2 、 1Gb Giga Port x 4 3 Host For Existing System HP DL380 Gen8 : CPU : E x 2 、RAM : 64G 、HDD : 300G x 5、1Gb Giga Port x 4 1 Storage IBM DS3500 Storage (Dual-Controller)、SFP x 8、2G Cache/Per-Controller、HD: 600GB 6Gb SAS 15K * 12、FC Cable x 8 2 Backup Server HP X1430 NAS Appliance G2 WSS NAS(8TB)(Builtin windows 2012) Guard Server HP ThinClient T610 for P-Cloud (Builtin Windows) Ethernet Switch HP V G Switch Software partial local purchase QTY Operation System RedHat Enterprise Linux for TIPTOP AP 、TIPTOP DB、TIPTOP B2B 2 Windows Server 2008 MOLP for Crystal Report、EFGP+ESS、Portal、BI+Auditor、HRM Local purchase 5 Windows Server CAL 100 Database Oracle DB Standard Ed. For 2-processor for TIPTOP ERP 1 Microsoft SQL Server Standard Ed. MOLP,Device Cal for EFGP+ESS、Portal、BI+Auditor、HRM 4 Microsoft SQL server CAL Virtualization VMWare vSphere 5.1 Essential Plus Backup SYMC BACKUP EXEC 2012 V-RAY EDITION WIN 2 TO 6 CORES PER CPU BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS 6

23 B2B&BI

24 Ganda initial requirement of TIPTOP B2B
Ÿ  Customer can make the sales order / lading bill via web Ÿ  Customer can make the cement issue schedule via web Ÿ  Customer can know the inventory status via web Ÿ  Carrier can know the transport status via web. Posting enquiries and sales orders through web-sales (web-sales)

25 TIPTOP B2B

26 V-Point BI Implementation strategy, improve performance management
Quantization execution strategy, Easy to use, analysis, adjustments View the target reached,performance indicators management Ex:Operating margin, current ratio, accounts receivable turnover days, CCC(Cash conversion cycle), liability ratio, Current ratio, amount of inventory, turnover per capita, Orders shipping days, revenue growth rate, vaerage customer price. 現金週期=存貨銷售期間+ 應收帳款收現期間-應付帳款延期支付期間 ... 26

27 KPI Performance Management
27 KPI Performance Management 27

28 Spare Parts-Safety inventory Of Alert Analysis
分析各庫料件的期末數量與安全存量和最高存量比較顯示臨屆或低於(超出)安全存量、最高存量之料件。 提供警訊防止"過低"時可能引發之停工待料 or "過高"時造成資金積壓等問題。

29 Inventory Trend Analysis
庫存趨勢分析 分析每月各庫別、料件分群、產品分類的庫存數量和金額的趨勢。

30 Sales Intelligence with KPI template
Financial Intelligence with KPI template TIPTOP exception management Business Object platform BO Xcelsius Dashboard developer

31 IMPORTANT INFORMATION ABOUT XCELSIUS CONTENT EMBEDDED INTO THIS SLIDE - PLEASE READ ON IF YOU ARE EXPERIENCING DIFFICULTIES! This PowerPoint slide has Xcelsius content embedded into it and certain restrictions apply: 1). Information message shown when you open this slide deck: "Some controls on this presentation can be activated. They might not be registered on this computer". You need the latest Adobe Flash Player on your machine to view the embedded Xcelsius content: a). Close PowerPoint - make sure you DO NOT SAVE this slide deck. b). Using Internet Explorer install the latest Adobe Flash Player from adobe.com c). Open this PowerPoint slide deck again. 2). A design-time thumbnail is not shown for the Xcelsius content when you open this slide deck until you enter and exit Slide Show mode. 3). Office 2007 files (.pptx) do not support Xcelsius embedded content - save as an Office 2003 file (.ppt) instead. For more information refer to the Export to Microsoft Word 2007 and PowerPoint 2007 section in the Xcelsius release notes. 4). The Xcelsius visualization shows error code messages (#2048, etc). Flash security restrictions have prevented the embedded Xcelsius content from accessing external data. To allow the Xcelsius embedded content to access external data refer to the Adobe Flash Player - Security Issues section in the Xcelsius release notes. Note: To allow embedded Xcelsius content in a PowerPoint slide you have to add POWERPNT.EXE as a trusted Adobe Flash application: Office 2003 path example - C:\Program Files\Microsoft Office\OFFICE11\POWERPNT.EXE Office 2007 path example - C:\Program Files\Microsoft Office\Office12\POWERPNT.EXE

32 TIPTOP Exception Management
32 TIPTOP Exception Management 管理最怕什麼事?實施的行動方案成效不好。 為什麼呢?1.沒有做該做的事,2.沒有把該做的事做對,3.沒有做對的事。 像是我們導入資訊系統, 管理最怕週而復始,老闆吩咐/關注這件事,效率變好了。 管理要看趨勢的。針對管理會做很多動作,增加資源,調整戰略……等。 讓BI 內控預警 來協助企業,把事情做對。 做提早預警的事情,協助企業把事情做對。 協助確認做對的事,內部控制把事情做對。把事情做對。

33 Flow Design Flow Drawing Flow Progressing
33 Easyflow~ The Business Process Management 流程追蹤 Flow Design Flow Drawing Flow Progressing 提供電子表單設計4大精靈,滿足公司其他表單的需求! 透過精靈設定表單格式與制定表單流程,即可在WorkFlow模組,提供的Web介面上填單! Document Approve Performance Analysis Document Tracking

34 Approval on line

35 Process Statistic analysis to achieve optimal Process
35 Process Statistic analysis to achieve optimal Process Performance Loading Cost ~Efficiency~ AVG process time AVG process time trend AVG process time by activities AVG process time per User ~Loading~ Process Starts quantity Process finish quantity Process trends To do list quantity Process activities allocation ~Cost~ Process dealing cost AVG Dealing cost AVG Dealing cost by activities AVG Dealing cost by activities per User

36 Total Services Oriented
Demand Satisfying Demand Leading Total Services Pre -Sale Demand clarifying & Solution Planning Valued Sales Deploying Implement Achieve Project Goal Maintenances Post-enhance ROI improving 精進管理 實現投資效益 TIPTOP Service Center/ TIPTOP Programming Center / TIPTOP R&D / TIPTOP E-Learning/ TIPTOP ERP II e-Service 36 36

37 About the after service
Redundant infrastructure provided in each of Ganda & CFC at local site. And we treat Ganda & CFC as other’s mutual backup & support system . Once the emergency situation happened, Ganda can switch the system via Virtualize Machine in local side. The worst case is JKT machine room is dead, Ganda can switch the system temporary to CFC if the internet is linking and Digiwin can response asap.  Telephone, fax inquiry service;  Remote terminal login service;  Program debugging service;  Elimination of system malfunction arising out of normal usage; and Program version update: “minor patches” as termed in the industry. Extra requirement for customization inquiry and SA documents Technical courses online via video conference(after go-live) DB diagnosis , system performance advisory E-service website (in Chinese) for FAQ, Knowledge base for user E-Learning in (Chinese) The System analyst will be fulltime contact window for Ganda after system go-live If emergency problem happens, such as system crash, DB crash, power shot down, emergency recovery…etc, the contact window will inform the engineer team to remote to service. AS long as the telecom company network works. The All system modules for ERP II just find one contact window. 80%questions can be solved within 24 hours, 90% can be solved in 48 hours, and 95% can be solved in 72 hours.


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