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1 World Bank Procurement Guidelines and Business Opportunities Nancy Bikondo - Omosa Procurement Specialist Procurement Policy and Services Group November.

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Presentation on theme: "1 World Bank Procurement Guidelines and Business Opportunities Nancy Bikondo - Omosa Procurement Specialist Procurement Policy and Services Group November."— Presentation transcript:

1 1 World Bank Procurement Guidelines and Business Opportunities Nancy Bikondo - Omosa Procurement Specialist Procurement Policy and Services Group November 2013

2 The Role of the Bank and the Borrower in Bank Financed Procurement Procurement of Goods, Works and Non- Consulting Services Procurement of Consulting Services Business Opportunities 2 A GENDA

3 The Role of the Bank and the Borrower in Bank Financed Procurement 3

4 IBRD/IDA LENDING IN FY Operations IBRD 90 (33%) IDA 183 (67%) $31.1 Billion IBRD $14.8 billion (48%) IDA $16.2 billion (52%) 4 Fiscal Year 2013 = July 1, 2012 to June 30, 2013

5 FY13 Top Ten IBRD Borrowers 5 Borrower No. of Projects Commitments (US $) Percentage of Total Amount* Brazil113,0769.9% Vietnam121,9826.4% Indonesia91,7215.5% Bangladesh71,5675.0% China141,5405.0% Africa81,4704.7% India91,3264.3% Poland11,3084.2% Turkey31,3014.2% Ethiopia31,1153.6% *FY 13 Commitment Total

6 6 Sector Lending Trends FY13 Major Sector IBRD/IDA Amt (US$ mil) Transportation4,461,129,127 Water/sanitation/flood protection2,464,591,609 Energy & mining1,806,454,750 Health & social services966,808,134 Public admin, Law676,471,608 Agriculture544,722,635 Education325,144,628 Info & communication132,008,272 Finance58,802,193 Industry and trade48,167,836 Result11,484,300,791

7 Assess country system, projects procurement capacity and potential risks Assist borrower in procurement planning Provide procurement training/ knowledge sharing Monitor compliance with loan/credit agreement and procurement plan Prior review, Post review, Independent review Translations T HE B ANK S R OLE IN P ROCUREMENT

8 Design procurement plans Prepare and issue bidding/Proposal documents Invite bids Receive and evaluate bids/proposals Award contracts Implement/ contract payment Monitor compliance with loan/credit agreement and procurement plan - Audit T HE B ORROWER S R OLE IN P ROCUREMENT

9 C ONTRACTUAL R ELATIONSHIPS WORLD BANK SUPPLIER/ CONTRACTOR/ CONSULTANT IMPLEMENTING AGENCY (Borrowing Country Government) LOAN/ CREDIT AGREEMENT BIDDING DOCUMENTS/ CONTRACTS 9 COMPLAINTS/ AUDITS

10 Procurement of Goods, Works and Non- Consulting Services Procurement of Goods, Works and Non- Consulting Services

11 11 I.Introduction II.International Competitive Bidding III.Other Methods of Procurement IV.Appendices I.Introduction II.International Competitive Bidding III.Other Methods of Procurement IV.Appendices

12 International advertising UNDB online and The World Bank External Website Standard Bidding Documents Website: Public bid opening Evaluation and comparison of bids 12 I NTERNATIONAL C OMPETITIVE B IDDING (ICB)

13 13 O THER M ETHODS LIB - Limited International Bidding Direct invitation to suppliers NCB - National Competitive Bidding Countrys rules with some modifications if necessary Shopping Price quotations from at least three suppliers Direct Contracting Reconstruction, spare parts, etc.

14 H OW TO W IN 14 Be informed about the country, project, processes, and competition Identify local partners and possible associations Understand local customs, laws, markets Respond adequately to technical specifications Submit timely and high-quality bid/proposals Contact the Implementing Agency to address any need for clarifications or other concerns Be informed about the country, project, processes, and competition Identify local partners and possible associations Understand local customs, laws, markets Respond adequately to technical specifications Submit timely and high-quality bid/proposals Contact the Implementing Agency to address any need for clarifications or other concerns

15 Procurement of Consulting Services

16 16 Consulting Services I.Introduction II.Quality- and Cost-Based Selection III.Other Methods of Selection IV.Types of Contracts and Important Provisions V.Selection of Individual Consultants VI.Appendices I.Introduction II.Quality- and Cost-Based Selection III.Other Methods of Selection IV.Types of Contracts and Important Provisions V.Selection of Individual Consultants VI.Appendices

17 C ONSULTANT S ELECTION 17 Basic Principles Economy and efficiency Quality & fair selection process Development of national consultants from borrowing member countries Transparency Economy and efficiency Quality & fair selection process Development of national consultants from borrowing member countries Transparency Public notification for assignments Standard Request for Proposals Different selection methods are specified in the loan agreement Public notification for assignments Standard Request for Proposals Different selection methods are specified in the loan agreement Bank Guidelines

18 18 Quality- and Cost-Based SelectionQCBS Quality-Based Selection QBS Fixed Budget FBS Least Cost SelectionLCS Consultants Qualifications CQS Single Source Selection SSS Quality- and Cost-Based SelectionQCBS Quality-Based Selection QBS Fixed Budget FBS Least Cost SelectionLCS Consultants Qualifications CQS Single Source Selection SSS S ELECTION M ETHODS

19 19 Borrowers Role in Consultant Selection Short lists, invites, and selects Negotiates and contracts Supervises and makes payments Short lists, invites, and selects Negotiates and contracts Supervises and makes payments B ORROWER S R OLE

20 S HORT L IST 20 Six firms with a wide geographic spread No more than two from any one country Shortlist may comprise all national firms for smaller contracts All short listed firms must be qualified Participation of national consultants encouraged Six firms with a wide geographic spread No more than two from any one country Shortlist may comprise all national firms for smaller contracts All short listed firms must be qualified Participation of national consultants encouraged

21 21 Country Assistance Strategy (CAS) Sector Strategies Project Appraisal Document (PAD) Project Information Document (PID) Obtain background information on project: Understand roles of Borrower and Bank Understand roles of Borrower and Bank Target assignments based on regional experience and technical qualifications Target marketing at appropriate time C ONSULTANTS S TRATEGY

22 22 Contact, visit client before short-listing Identify national partner firm, consultants Monitor advertisements systematically Express interest promptly, selectively Expression of Interest (EOI): Brief information on firms qualifications Relevant technical and regional experience Contact, visit client before short-listing Identify national partner firm, consultants Monitor advertisements systematically Express interest promptly, selectively Expression of Interest (EOI): Brief information on firms qualifications Relevant technical and regional experience M AKING THE S HORT L IST

23 P REPARING THE P ROPOSAL 23 Conduct a pre-proposal visit Fully address the Terms of Reference (TOR) Emphasize innovative technical solutions Offer qualified consultants in key staff positions Provide strong technical leadership Conduct a pre-proposal visit Fully address the Terms of Reference (TOR) Emphasize innovative technical solutions Offer qualified consultants in key staff positions Provide strong technical leadership Preparation Steps (Part 1)

24 P REPARING THE P ROPOSAL 24 Cite directly relevant technical and regional experience Involve national partner consulting firm or individual consultants Avoid deviation from standard RFP forms Facilitate evaluation of proposal by using charts, diagrams, color where possible Cite directly relevant technical and regional experience Involve national partner consulting firm or individual consultants Avoid deviation from standard RFP forms Facilitate evaluation of proposal by using charts, diagrams, color where possible Preparation Steps (Part 2)

25 Respond precisely to the requirements of the proposal Provide highly qualified staff and ensure that they are actually available for the assignment Do not falsify qualifications! Respond precisely to the requirements of the proposal Provide highly qualified staff and ensure that they are actually available for the assignment Do not falsify qualifications! 25 S UBMITTING P ROPOSALS

26 G UIDANCE TO B IDDERS /C ONSULTANTS A PPENDIX 3 OF THE G UIDELINES Address all queries or complaints to the client (the Borrower) Send copies of communications to the Bank or write to the Bank directly when borrowers do not respond promptly, or if the communication is a complaint against the Borrower. Address to World Bank Task Team Leader, copy to Country Director and Regional Procurement Manager Bidders may request a debriefing Address all queries or complaints to the client (the Borrower) Send copies of communications to the Bank or write to the Bank directly when borrowers do not respond promptly, or if the communication is a complaint against the Borrower. Address to World Bank Task Team Leader, copy to Country Director and Regional Procurement Manager Bidders may request a debriefing 26

27 Business Opportunities & Trends 27

28 H OW TO T RACK O PPORTUNITIES 28 Country Assistance Strategy Sector Support Strategy Monthly Operational Summary Project Information Document Project Appraisal Document Contract Awards UN Development Business (UNDB) REOI for consultants hired by World Bank REOI Country Assistance Strategy Sector Support Strategy Monthly Operational Summary Project Information Document Project Appraisal Document Contract Awards UN Development Business (UNDB) REOI for consultants hired by World Bank REOI World Bank website

29 29 Country Assistance Strategy Project Identification Project Preparation Project Appraisal Loan Negotiations Loan Approval and Signing Project Supervision Implementation Evaluation World Bank activity Joint activity Borrower activity Business Opportunities in Bank-Funded Projects: Project Cycle

30 30 Implementation Borrower activity GoodsWorksGoodsWorks Business Opportunities in Bank-Funded Projects: Goods & Works

31 31 Country Assistance Strategy Project Identification Project Preparation Project Appraisal Project Supervision Implementation Evaluation World Bank activityJoint activityBorrower activityConsultingServicesConsultingServices Business Opportunities in Bank-Funded Projects: Consulting Services

32 L EARN M ORE 32 Procurement & Consultants Guidelines Standard Bidding and Proposal Documents Guide to Business Opportunities Other Procurement & Consultants Guidelines Standard Bidding and Proposal Documents Guide to Business Opportunities Other Procurement website

33 THANK YOU 33


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