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Inventory is often referred to as the graveyard of business because over investment in stock is a frequent cause of business failure. STOCK CONTROL.

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Presentation on theme: "Inventory is often referred to as the graveyard of business because over investment in stock is a frequent cause of business failure. STOCK CONTROL."— Presentation transcript:

1 Inventory is often referred to as the graveyard of business because over investment in stock is a frequent cause of business failure. STOCK CONTROL

2 Many business costs, such as: A storemans wages Storage costs Insurance of the stock Interest on borrowed money, are directly related to investment in inventory. STOCK CONTROL

3 it is important to control stock and inventory so that there is: enough to keep work flowing efficiently not too much so that money spent on the stock lies idle while it is not used. STOCK CONTROL

4 An inventory is simply a list of all the goods purchased and used in the manufacturing process. For example raw materials work in progress finished goods STOCK CONTROL

5 Stock control is used to: Reduce the costs of running the businesses Reduce excess stock and wastage Make sure there are enough goods to meet the demand Speed up deliveries to customers. STOCK CONTROL

6 WHAT ITEMS ARE RECORDED? Equipment, such as static machines Tools, such as hammers and spanners Packaging, such as bubble wrap or boxes Spare parts, such as extra cutterblades for machines Accessories, such as door handles Other consumables, such as nails and screws.


8 HOW IS STOCK CONTROLLED? Systems can be: Paper based, such as hand written stock cards or sheets Computer generated. Stock control records should contain: a description of the goods details of where the goods are stored or located the amount of goods currently held details about the movement of the stock

9 Used to control stock include Purchase requisitions Purchase orders Delivery dockets Invoices DOCUMENTS AND FORMS

10 Some of the typical ways of keeping a paper based system up to date involve the use of: Job cards - Job cards are used as a means of keeping account of the amount of goods you have produced. PAPER BASED SYSTEMS

11 Stock cards – use minimum/maximum stock levels. Stock cards are used to monitor the amount of raw materials that are used. When using this system, you need to consider: The time taken for delivery Reliability of suppliers Importance of the stock item. STOCK CARDS


13 Requisition books are used to request an order to be raised for materials. A duplicate of the requisition is then forwarded to the purchasing department. This system works well if the employees are vigilant toward maintaining stock. A requisition is NOT an order for product. REQUISITION BOOKS

14 Delivery dockets are used to account for and record: inward goods – materials coming in outward goods.- product going out DELIVERY DOCKETS

15 CUSTOMER ORDERS Orders from customers are received, - lists of raw materials needed is raised When using this method, consumables are not indicated. Disadvantage -work cannot start on the customer order until the stock arrives. Advantage - you dont spend a lot of money on stock with the risk that you may not use it. You can use customer deposits to fund materials. WHICH SYSTEM DO YOU USE?

16 Computers help to: eliminate extra paperwork centralise stock control generate orders automatically save time. Computers can enter stock data manually entering data with bar code readers scanning documents, such as invoices COMPUTER GENERATED RECORDS

17 All of the following information can be produced by computer. Invoices. Orders. Supplier lists. COMPUTER GENERATED RECORDS

18 DATA ENTRY The computer application can then: Check to see if the stock is on hand Produce an order for more stock Place an interim hold on the stock Produce a job card Produce working drawings Produce delivery dockets and invoices

19 BARCODE SYSTEMS This system can be used for all sorts of stock items, such as: Boxes of nails Loads of timber Containers of adhesives Paint Boxes of fittings and accessories.

20 BARCODE SYSTEMS Barcodes are attached to all goods or groups of goods and can contain a whole range of information, such as: Quantity Price Size Type Supplier name Date of expiry, if applicable.

21 SCANNING A scanner is a piece of equipment that acts like a photocopier and can: be used to copy a paper invoice or order. transfer this copy to the computer for storage and easy access. have text recognition, so the information can be interpreted and processed by the computer automatically

22 STOCK CONTROL WITHOUT RECORDS Detailed records of stock movements and levels may not always be necessary: in small businesses – owner/operator looks after all stock control issues in businesses such as prefabricated or made-to-order products.

23 BIN SYSTEMS Bin systems can replace formal stock control records. Single bin, two bin and three bin systems

24 IMPREST SYSTEMS In an imprest system, an upper limit is set for inventory items in stock and orders are placed to bring the inventory back up to this level. This level equals the quantity necessary to: provide supplies to cover delivery time maintain supplies to cover the review period.

25 STOCKTAKING Stocktaking is the process of counting the amount of materials and goods the company has on hand. Physical stocktakes are important so you can identify: discrepancies between what is ordered and what is received discrepancies between prices paid and value received patterns of usage.

26 STOCKTAKING Stocktakes are usually held at least twice a year, Important points to remember when stock taking: Count everything Use stock recording sheets and stickers so things arent counted twice. 3. Electronic recording devices make it much faster

27 The more efficient the control of stock is, the less will be wasted or stored unnecessarily. Good stock control: Saves time Saves money Makes sure the workplace is more efficient. You can use paper based and computer based stock control methods to: Record the movement of stock items Maintain stock lists Adjust levels to meet demand. SUMMARY

28 Your companies name Order No: Supplier: Delivery address: Date of order: Order maker Courier ? COD/30 Days Quantity Litre / sheets C grade 12mm 7 ply 2400x 1200 Special Instructions Costs and charges Authorising signature and date

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