Presentation on theme: "A GUIDE TO WRITING EFFECTIVE JUSTIFICATIONS"— Presentation transcript:
1A GUIDE TO WRITING EFFECTIVE JUSTIFICATIONS PIP Level 1Raymond Jones
2OBJECTIVES Address issues with Justifications Discuss why Justifications are importantDiscuss when Justifications are necessaryDiscuss what is needed for an approved Justification for Sole Source Simplified Acquisitions (JSSA), Justification for Specific Make and Model (JSMM), and a Justification for other than Full and Open Competition (JOFOC)
3DILEMMAS Inadequate Regulatory Guidance No adequate written guidanceCauses variation between Contracting Officers (CO’s)Disseminating among the Technical CommunityFAR Part (a)(1) Acquisitions conducted under simplified acquisition procedures are exempt from the requirements in Part 6.
4DILEMMAS cont’d Inadequate justification of product or service Poor planningLack of market researchNo justifying reason to preclude competition
5WHY ARE JUSTIFICATIONS IMPORTANT? Needless competition
6WHEN JUSTIFICATIONS ARE WARRANTED Replacement PartsEquipment Upgrades/RepairsProprietary Data (source codes)UrgencyBrand Name (compatibility)
7What is a Justification for Sole Source Simplified Acquisitions?
8DefinitionJustification for Sole Source Small Purchases– A document that is required for procurements valued from $2, up to $100,000, for which it has been determined that there is no mandatory or intragovernmental source to meet the requirement and must be purchased from one responsible source.
9What Makes A Good Justification for Sole Source Simplified Acquisition?
10Sole Source Justification Up to $100K Identify the company and its sizeIdentify the product or serviceUnique featuresEstimated costUse or purposeSpecify delivery date if neededDescribe Market research
11Sole Source Justification Up to $100K cont’d Evaluation Criteria against minimum requirementsInclude recommendation made to FAR PartSignaturesTechnical Representative (Tech Rep.)Contracting Officer (CO)Supporting Documentation
12What is a Justification for Specific Make and Model?
13Definition Justification for Specific Make and Model- A justification explaining why the specialphysical, functional and performancecharacteristics of a brand name productshould be purchased over the other productbrands.
14What Makes a Good Justification for Specific Make and Model?
15Justification For Specific Make and Model Why specific productCompatibilityIdentify the requirementOther products consideredSignatureTech. Rep.CO.Supporting documentation
19JOFOC RequirementsFAR Part (a)(1)(ii) Prepare sole source justifications using the format at , modified to reflect an acquisition under the authority of the test program for commercial servicesBe compliant with GSFC Procurement Circular 97-4 (available at:
20JOFOC Requirements cont’d. Facts and RationaleIdentification of AgencyDescription of Item or ServiceDescription of supplies or service requiredStatutory AuthorityContractor’s Qualifications
21JOFOC Requirements cont’d. Synopsis detailsMarket ResearchOther Relating factsPotential SourcesActions by agencySignatureVaries by dollar valueSupporting Documentation
22Around NASA Nothing is being done differently except: More centers are using the VPO templates to give to customers.
23RecommendationSince there is no real requirements in writing a justification I recommendNASA Consider Formalizing These Requirements (e.g. Procurement Circular)TemplatesCustomers Adhere to Laws and TemplatesEmployees would have more time to focus on work.
24Sources Simplified Acquisition Specialists within Code 210.M Small Purchase Acquisition Team (SPAT)Marcus Orr, Kennedy Space Center
25Sources cont’d.Robin Strohacker, Glenn Research CenterSusan McClain, Langley Research CenterMarlo Krisberg, Kennedy Space Center
26SUMMARY Addressed issues with Justifications Discussed why Justifications are importantDiscussed when Justifications are necessaryDiscussed what is needed for an approved Justification for Sole Source Simplified Acquisitions (JSSA), Justification for Specific Make and Model (JSMM), and a Justification for other than Full and Open Competition (JOFOC)