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RESUME WRITING Flathead Job Service 427 1 st Ave E Kalispell, MT 59901 758-6200.

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Presentation on theme: "RESUME WRITING Flathead Job Service 427 1 st Ave E Kalispell, MT 59901 758-6200."— Presentation transcript:

1 RESUME WRITING Flathead Job Service 427 1 st Ave E Kalispell, MT 59901 758-6200

2 Agenda Welcome Welcome General tips General tips Headings Headings Cover Letters Cover Letters Summary Summary 2

3 The Hiring Mind Set "Excellence is to do a common thing in an uncommon way." "Excellence is to do a common thing in an uncommon way." - Booker T. Washington educator, author, orator, and political leader 3

4 GENERAL TIPS 4

5 Write a Winning Resume Employers receive dozens, sometimes hundreds, of resumes every week. Most employers invite only 2 out of 100 to a job interview. Employers receive dozens, sometimes hundreds, of resumes every week. Most employers invite only 2 out of 100 to a job interview. 5

6 Write a Winning Resume An 8 second mini billboard advertising YOU!!! The Resume is the first step in getting your foot in the door. 6

7 Write a Winning Resume Reverse Chronological Resume Reverse Chronological Resume –Lists work experience and skills in reverse chronological order. Functional Resume Functional Resume –Lists work experience and skills sorted by skill area or job function. –Focuses on skills that are specific to the type of position being sought. 7

8 Write a Winning Resume Most employers will only spend 8-30 seconds looking at your resume. Most employers will only spend 8-30 seconds looking at your resume. Place the most important information closer to the top of your resume. Place the most important information closer to the top of your resume. Go the extra mile and show employers that you are as creative as you are intelligent. Go the extra mile and show employers that you are as creative as you are intelligent. 8

9 Write a Winning Resume REMEMBER!!! If employers have to work too hard to read your resume, they wont!!! 9 Keep It Short and Simple

10 Write a Winning Resume Ima New Employee Ima New Employee 1673 Address 1673 Address City, State, 10000 City, State, 10000 Objective: My goal is to be a meteorologist. But since I have no training in meteorology, I suppose I should try stock brokerage. Objective: My goal is to be a meteorologist. But since I have no training in meteorology, I suppose I should try stock brokerage. Employment: Instrumental in ruining entire operation for a Midwest chain operation. While I am open to the initial nature of an assignment, I am decidedly disposed that it be or oriented as to at least partially incorporate the experience enjoyed heretofore and that it be configured so as to ultimately lead to the application of more rarefied facets of financial management as the major sphere of responsibility. Reason for Leaving Last Job: I was working for my mom until she decided to move Employment: Instrumental in ruining entire operation for a Midwest chain operation. While I am open to the initial nature of an assignment, I am decidedly disposed that it be or oriented as to at least partially incorporate the experience enjoyed heretofore and that it be configured so as to ultimately lead to the application of more rarefied facets of financial management as the major sphere of responsibility. Reason for Leaving Last Job: I was working for my mom until she decided to move Education: College, August 1880 – May 1984 Education: College, August 1880 – May 1984 Special Awards: I was proud to win the Gregg Typting Award. I am a rabid typist. Special Awards: I was proud to win the Gregg Typting Award. I am a rabid typist. 10

11 Write a Winning Resume Limit your resume to one page. Limit your resume to one page. Keep sentences brief, under 12 words. Keep sentences brief, under 12 words. Do not write in paragraph form. Do not write in paragraph form. Be positive and enthusiastic! Be positive and enthusiastic! Dont exaggerate. Dont exaggerate. 11

12 Write a Winning Resume Avoid fancy type such as outline, script, or other difficult-to-read styles. Avoid fancy type such as outline, script, or other difficult-to-read styles. Avoid cutesy artwork or photos. Avoid cutesy artwork or photos. Use bullets at the beginning of lists. Use bullets at the beginning of lists. Print on quality white paper. Print on quality white paper. 12

13 RESUME HEADINGS 13

14 Name and address Put your name in at least 14-point. Put your name in at least 14-point. –Make it easy for employers to see your name. Include your email address. Include your email address. –Required for many on-line applications. –Work appropriate. Avoid unnecessary personal information. Avoid unnecessary personal information. –Marital status, birthdate and social security numbers. 14

15 Objective Focus specifically on what type of position you are seeking. Focus specifically on what type of position you are seeking. Convey what you offer a potential employer, not what you want from them. Convey what you offer a potential employer, not what you want from them. Summarize in 50 words or less why you are the perfect person. Summarize in 50 words or less why you are the perfect person. If you cant think of a great objective – leave it off. 15

16 Objective Entry-Level Workers: Entry-Level Workers: –Dedicated IT graduate pursuing a help desk support position. Target a Specific Position: Target a Specific Position: –To secure a position as an Elementary education teacher for School District 5. Career change Career change –To benefit a company through my extensive network of sales contacts, 10 years of writing experience and demonstrated ability to successfully design commercial websites." 16

17 Qualifications summary Crucial in the high speed resume review world in which we live. Crucial in the high speed resume review world in which we live. Include at least 4 bulleted one-liners about who you are and how they relate to that particular job. Include at least 4 bulleted one-liners about who you are and how they relate to that particular job. Use keywords appropriate to the career field. Use keywords appropriate to the career field. Never say Entry level. Never say Entry level. 17

18 Skills If specific skills are necessary to the job, or if your skills help you to stand out from the crowd, include a skills section in your resume. If specific skills are necessary to the job, or if your skills help you to stand out from the crowd, include a skills section in your resume. –Computer Skills: You may wish to list the systems & programs with which you are proficient. –Languages: List languages in which you have more than just some basic ability. Indicate your level of ability. 18

19 Experience No official format. You can set up a resume any way you like. No official format. You can set up a resume any way you like. Include only those histories which relate to the job you are seeking and demonstrate your ability to do the work. Include only those histories which relate to the job you are seeking and demonstrate your ability to do the work. 19

20 Experience Use words that match certain keywords appropriate to a particular career field. Use words that match certain keywords appropriate to a particular career field. Use action verbs – Use action verbs – –managed –planned –researched –supervised Keep sentences brief – under 12 words. Keep sentences brief – under 12 words. 20

21 Experience Dont clutter your resume. A resume is a sales brochure not an autobiography. Dont clutter your resume. A resume is a sales brochure not an autobiography. Hiring managers know what the average duties are for a given position and dont need a job description. Hiring managers know what the average duties are for a given position and dont need a job description. Provide quantitative and qualitative data whenever possible. Cite numbers to make a point. Provide quantitative and qualitative data whenever possible. Cite numbers to make a point. 21

22 Experience-example Driver 2007-current Deliver fuel to service stations for regional transporter of petroleum products. Oversee refueling to ensure compliance with all regulations governing safe handling of flammable and hazardous materials. Maintain comprehensive delivery records and facilitate management of customer accounts by placing orders, collecting payments, and provide receipts. Maintained consistent on-time delivery with 90% of all orders arriving ahead of schedule. Maintained consistent on-time delivery with 90% of all orders arriving ahead of schedule. Recognized for outstanding professional achievement earning the companys safe driving award 3 consecutive years. Recognized for outstanding professional achievement earning the companys safe driving award 3 consecutive years. 22 Driver 2007-? Drive fule truck for 4 years.

23 Experience dos & donts Dont state the reason for leaving your past job. Dont state the reason for leaving your past job. Dont list actual dates of hiring periods – limit it to either month-year or even year-year. Dont list actual dates of hiring periods – limit it to either month-year or even year-year. Dont list reference names/contact info. Dont list reference names/contact info. 23

24 Experience dos & don'ts Do list job titles as they are relevant to the new position. Do list job titles as they are relevant to the new position. Do create accomplishment statements. Do create accomplishment statements. Do use buzzwords from job description. Do use buzzwords from job description. Be honest. Be honest. 24

25 Education-first If you recently received a graduate or professional degree that is relevant to the position. If you recently received a graduate or professional degree that is relevant to the position. If you have taken courses or training that is relevant to the position. If you have taken courses or training that is relevant to the position. 25

26 Education-last Include any relevant on-the-job training, special workshops, seminars, military training, self-study, vocational school, or colleges. Include any relevant on-the-job training, special workshops, seminars, military training, self-study, vocational school, or colleges. Include significant honors and awards. Your GPA can be mentioned, as long as it is above 3.0. Include significant honors and awards. Your GPA can be mentioned, as long as it is above 3.0. 26

27 Military service Give date of separation, highest rank and rate, and branch of service. Give date of separation, highest rank and rate, and branch of service. Optional: Security clearance, special assignments, and decorations/awards. Optional: Security clearance, special assignments, and decorations/awards. 27

28 Personal information You dont have to explain your age, sex, race, marital status, family size, or disabilities. That is the law!! You dont have to explain your age, sex, race, marital status, family size, or disabilities. That is the law!! Appropriate to mention relevant special talents, interests, accomplishments, or experiences. Appropriate to mention relevant special talents, interests, accomplishments, or experiences. –Avoid listing anything that can reveal protected class. 28

29 References Have a separate page of references ready and available if you list References Available On Request,. Have a separate page of references ready and available if you list References Available On Request,. Prepare a list of 3-5 personal AND employment references Prepare a list of 3-5 personal AND employment references Contact your references and ask their permission to use them as a references. Contact your references and ask their permission to use them as a references. Tell them the position for which you are applying. Tell them the position for which you are applying. 29

30 References People who have supervised your work. People who have supervised your work. Close business associates you have worked with on the job. Close business associates you have worked with on the job. Professors with whom you had studied. Professors with whom you had studied. Internship Supervisors or Advisors to extracurricular activities. Internship Supervisors or Advisors to extracurricular activities. 30

31 References Send each of your references a thank you note when your job search is over. Send each of your references a thank you note when your job search is over. –It will help keep your contacts current. –You never know when you might need their help again sometime down the road. They will be interested in hearing the results from your job search. They will be interested in hearing the results from your job search. 31

32 Recommendations When you leave a job, ask for a letter of recommendation from a Supervisor or Owner. When you leave a job, ask for a letter of recommendation from a Supervisor or Owner. –You never know when the person who supervised you will leave the company or if the Company will be in business when you need the referral. 32

33 COVER LETTERS 33

34 Cover Letters Introduction of you to employer. Introduction of you to employer. Use job description. Use job description. Heading-Can be identical to resume. Heading-Can be identical to resume. Intro-where you saw job advertised. Intro-where you saw job advertised. Body- 2-3 paragraphs about how your skills match job description. Body- 2-3 paragraphs about how your skills match job description. Close-create opportunity for interview. Close-create opportunity for interview. 34

35 Cover Letters Job Description Electronics and mechanical purchasing background. Electronics and mechanical purchasing background. Strong communication skills, including negotiation skills. Strong communication skills, including negotiation skills. Strong management skills and the ability to develop a purchasing team. Strong management skills and the ability to develop a purchasing team. Cover letter Ten years of electro- mechanical assembly, five plus years as purchasing manager Ten years of electro- mechanical assembly, five plus years as purchasing manager Worked on all major contracts resulting in 3.5% in cost reduction. Worked on all major contracts resulting in 3.5% in cost reduction. Excellent leadership abilities and believe in employee participation and empowerment. Excellent leadership abilities and believe in employee participation and empowerment. 35

36 October 13, 2010 Electrotool, Inc. Attn: HR Purchasing 10831 SW Cascade Blvd. Portland, Oregon 97223 Dear Human Resources Manager: This is in response to your October 9th advertisement in The Daily Inter Lake for Purchasing Manager. I believe my skills make e a perfect match for this position. I have ten years in all phases of electro-mechanical assembly and five plus years as purchasing manager. In my former position as manager, I worked on all major contracts over a five year period resulting in an average of 3.5% in cost reduction. I have ten years in all phases of electro-mechanical assembly and five plus years as purchasing manager. In my former position as manager, I worked on all major contracts over a five year period resulting in an average of 3.5% in cost reduction. I received 3 awards for my outstanding leadership abilities and believe in employee participation and empowerment to create a high- functioning team. I look forward to meeting with you to further discuss how my skills and experience can benefit Electrotool, Inc. Sincerely, Robbin T. Gard 36 Robbin Gard 427 1 st Ave E Kalispell, MT 59901 W:406-758-6225 H: 406-758-6200 rtgard@mt.gov

37 Summary General tips General tips Headings Headings Summary Summary Cover Letters Cover Letters Questions? Questions? 37

38 RESUME WRITING Flathead Job Service 427 1 st Ave E Kalispell, MT 59901 758-6200


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