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Viral Vector Core Cincinnati Childrens Research Foundation

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Presentation on theme: "Viral Vector Core Cincinnati Childrens Research Foundation"— Presentation transcript:

1 Viral Vector Core Cincinnati Childrens Research Foundation

2 How do I use the system? Log in to CORES Billing Select your role Place an order for the Viral Vector Core Monitor the status of your order CORES Billing: User Training

3 How do I use the system? Log in to CORES Billing Select your role Place an order for the Viral Vector Core: Monitor the status of your order CORES Billing: User Training

4 Logging in to CORES Billing Log in to CORES Billing using your CCHMC, UC or external* credentials: https://cores-cchmc.mis.vanderbilt.edu External users: *log-in credentials will be ed to you when your account is created. If you need to request an account or have trouble logging in, please contact CORES Billing: User Training

5 CCHMC & External (non-UC) users enter credentials here UC users click here

6 How do I use the system? Log in to CORES Billing Select your role Place an order for the Viral Vector Core Monitor the status of your order CORES Billing: User Training

7 Selecting your role Proxy to the PI Lab member: Technician Grad student Postdoc CORES Billing: User Training PI

8 If you need to:Choose the following CORES Billing role: Place an order or reservation from a Shared Facility Principal Investigator, Lab Manager/Assistant, Resource User Monitor order statusPrincipal Investigator, Lab Manager/Assistant, Resource User Grant a Resource User (lab member) access to a specific budget number Principal Investigator, Lab Manager/Assistant Budget number correctionsPrincipal Investigator, Lab Manager/Assistant, Business Director Approve/dispute invoiced chargesPrincipal Investigator, Lab Manager/Assistant, Business Director Pull reports on all Shared Facility usagePrincipal Investigator, Lab Manager/Assistant, Business Director Ask a question, or address other issuesPlease contact What role do I choose? CORES Billing: User Training

9 How do I use the system? Log in to CORES Billing Select your role Place an order from the Viral Vector Core Monitor the status of your order CORES Billing: User Training

10 How to place an order: Viral Vector Core CORES Billing: User Training Log in to CORES Billing Enter your vector order directly in the system

11 Log in to CORES Billing CORES Billing: User Training

12 Quick Links: Order Entry CORES Billing: User Training

13 Select a Budget Number CORES Billing: User Training

14 Select a Budget Number CORES Billing: User Training Please ask your PI which budget number you should use for each transaction.

15 Select a Budget Number CORES Billing: User Training If your budget number is not listed, please contact

16 Select a Budget Number CORES Billing: User Training CCHMC Budget Number format: BUS UNIT FUND DEPT (PROJ BUDG REF) CORES Example: ( ).ABCD

17 Select a Budget Number CORES Billing: User Training External Account Number format: Generic, 10-digit number for all of your CORES purchases Example:

18 CORES Billing: User Training Select a Template

19 CORES Billing: User Training Select a Template

20 Customize your order using the dropdown menus CORES Billing: User Training

21 Customize your order using the dropdown menus CORES Billing: User Training

22 Customize your order using the dropdown menus CORES Billing: User Training

23 Delete line items not needed CORES Billing: User Training

24 Add any additional items CORES Billing: User Training

25 Add any additional items CORES Billing: User Training

26 Customize using the dropdown menus CORES Billing: User Training

27 Customize using the dropdown menus CORES Billing: User Training

28 Follow instructions in the Comments CORES Billing: User Training Please add: IBC Number Plasmid Name DNA Concentration FedEx Number (if applicable)

29 Adjust unit quantities CORES Billing: User Training

30 Select (single unit) versus (multi-unit) CORES Billing: User Training If quantity is 2 or more, select (multi-unit) instead of (single unit) to obtain multi-unit discount

31 Attach your Plasmid Map CORES Billing: User Training

32 Submit Order Request CORES Billing: User Training

33 How to place an order: Viral Vector Core To review: –Log in to CORES Billing –Quick Links: Order Entry –Select a budget number –Select a Template –Customize order using dropdown menus –Add items if necessary –Follow instructions in Comments: add IBC number and DNA concentration –Attach plasmid map –Submit order request CORES Billing: User Training

34 Comparison to previous VVC Request Form CORES Billing: User Training

35 PI and lab contact information: CORES Billing: User Training

36 PI Lab contact (person logged in to CORES Billing, placing the order) PI and lab contact information: is automatically loaded

37 Previously: enter up to 4 vector requests CORES Billing: User Training

38 CORES Billing: 1 vector/order request CORES Billing: User Training 1

39 CORES Billing: 1 vector/order request CORES Billing: User Training 1 Add details

40 CORES Billing: 1 vector/order request CORES Billing: User Training 1 Attach plasmid map

41 CORES Billing: 1 vector/order request CORES Billing: User Training 1 Submit the request for Vector #1

42 Additional Order Details: CORES Billing: User Training

43 Plasmid Details: Comments and Plasmid map CORES Billing: User Training To Comments add: Name/Identification DNA Concentration Add Annotated Plasmid Map that indicates plasmid size

44 CORES Billing: 1 vector/order request CORES Billing: User Training 2 Repeat the process for any additional vectors preps.

45 Vector Details: Category & Description CORES Billing: User Training Use Category & Description dropdown menus to indicate: Virus type (+ pseudotype) Titration Purification

46 Add Items: Category & Description CORES Billing: User Training Click Add Item to request additional items or services:

47 Add Items: Category & Description CORES Billing: User Training Click Add Item to request additional items or services:

48 Add Items: Category & Description CORES Billing: User Training Click Add Item to request additional items or services: Vector Concentration

49 Add Items: Category & Description CORES Billing: User Training Click Add Item to request additional items or services: Vector Concentration Plasmid Prep

50 Add Items: Category & Description CORES Billing: User Training Click Add Item to request additional items or services: Vector Concentration Plasmid Prep Safety Testing

51 Add Items: Category & Description CORES Billing: User Training Click Add Item to request additional items or services: Vector Concentration Plasmid Prep Safety Testing Shipping

52 Add Items: Category & Description CORES Billing: User Training Once youve selected an additional Category, the related Description dropdown menu will populate

53 Special Requests: in Comments CORES Billing: User Training If applicable, include in Comments: Non-standard medium Special dispensing Shipping FedEx Number

54 > 1 plate of the same prep: multi-unit discount CORES Billing: User Training Step 1: Increase number of plates (quantity)

55 > 1 plate of the same prep: multi-unit discount CORES Billing: User Training Step 2: Change to multi-unit Description.

56 > 1 plate of the same prep: multi-unit discount CORES Billing: User Training Step 2: Change to multi-unit Description.

57 > 1 plate of the same prep: multi-unit discount CORES Billing: User Training If you order > 1 plate of the same vector prep, you qualify for a multi-unit discount.

58 IBC Protocol number: in Comments CORES Billing: User Training

59 DNA Concentration: in Comments CORES Billing: User Training Also include your DNA concentration in the Comments field.

60 Budget Number: selected before order entry CORES Billing: User Training

61 Budget Number: selected before order entry CORES Billing: User Training You can also change budget number on order entry screen before you submit order request

62 How do I use the system? Log in to CORES Billing Select your role Place an order or reservation from Viral Vector Core Monitor the status of your order CORES Billing: User Training

63 Quick Links: Open Orders Status CORES Billing: User Training

64 Monitor Order Status CORES Billing: User Training Open = still in process Submitted for invoice = order is completed

65 CORES Billing: User Training Monitor Order Status

66 We are here to help! Please contact us at: Find more information on Centerlink (CCHMC only) at: CORES Billing: User Training


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