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HUES Enterprise Consultants GLOCO Warehouse Integration Proposal Presented by: Stephen Martino Ella Buitrago Alex Yermilov Bryan Kilpatrick.

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Presentation on theme: "HUES Enterprise Consultants GLOCO Warehouse Integration Proposal Presented by: Stephen Martino Ella Buitrago Alex Yermilov Bryan Kilpatrick."— Presentation transcript:

1 HUES Enterprise Consultants GLOCO Warehouse Integration Proposal Presented by: Stephen Martino Ella Buitrago Alex Yermilov Bryan Kilpatrick

2 HUES Enterprise Consultants GLOCO Warehouse Integration Proposal Business Case and Proposed Solution – Steve Order Fulfillment Inefficiencies As-is & Resolution To-be – Ella Inventory Replenishment Inefficiencies As-is & Resolution To-be – Ella Business Benefit Justification – Bryan Financial & Success Metrics – Bryan Short Video Technical Specification and Prototype Automated Material Handling Decision – Steve Order Fulfillment Data Flow – Steve GLOCO WMS-MHS Solution Demonstration – Alexey Implementation Plan Project Timeline and Governance - Bryan Business Process Redesign - Steve Hardware & Software Design – Steve/Alexey Non-Functional Components - Alexey User Enablement and Training - Ella Risk Management - Ella Success Metrics - Bryan Questions Agenda

3 HUES Enterprise Consultants HUES Proposed Solution

4 HUES Enterprise Consultants GLOCO Warehouse Integration Proposal Business Case Business Problem: Inefficient Use of Employee Labor (70% Warehouse Walking) Order Fulfillment Inefficiency (Single Order Picking) Inaccurate Order Fulfillment (95% Order Fulfillment Accuracy) Sub-Standard Inventory Control (Customer Dissatisfaction/lost sales) Team ONE is recommending an Automated Material Handling System that solves GLOCOs inefficient order fulfillment and inventory replenishment processes, resulting in reduced operating and capital expenses and will realize $12.3 million dollars of additional revenue for GLOCO.

5 HUES Enterprise Consultants GLOCOs Inefficient Order Fulfillment Process Person To Goods – As-Is 55 Minutes Total

6 HUES Enterprise Consultants GLOCOs Automated Order Fulfillment System – Goods To Person – To-Be 22 Minutes Total

7 HUES Enterprise Consultants GLOCOs Inefficient Inventory Replenishment System - As-is 130 Minutes Total

8 HUES Enterprise Consultants GLOCOs Automated Inventory Replenishment System – To-be 25 Minutes Total

9 HUES Enterprise Consultants Business Benefit Justification Customer Order Fulfillment - Automation Business Benefits: Customer order processing will increase by 4x. Decrease average order-to-ship time by 1 day. Customer satisfaction will improve with GLOCOs fast order-to-ship times. The profit margin per customer order will increase by 2% as a result of a higher fulfillment rate. The Material Handling System will cut the order fulfillment time by 5 minutes per order. New automation will reduce employee payroll by 60%. New efficiencies with the automated fulfillment system will eliminate capital designated for new warehouse construction.

10 HUES Enterprise Consultants Business Benefit Justification Inventory Replenishment - Automation Business Benefits for GLOCO: Customer Sales revenue will increase though improved In-Stock Inventory accuracy. A 5.4% increase in cash flow will be realized as a result of improving inventory management. Inventory will be replenished faster resulting in reduced out-of-stock items by 5%.

11 HUES Enterprise Consultants Financial Metrics Warehouse Capital and Operating Summary

12 HUES Enterprise Consultants Financial Metrics FINAL Capital, Operating and Revenue Benefits

13 HUES Enterprise Consultants Success Metrics

14 HUES Enterprise Consultants Video if time permits: Kiva SystemsKiva Systems

15 HUES Enterprise Consultants Technical Specification and Prototype

16 HUES Enterprise Consultants Automated Material Handling Decision – Steve Order Fulfillment Data Flow - Steve GLOCO WMS-MHS Solution Demonstration – Alexey Agenda

17 HUES Enterprise Consultants After an extensive RFP process of Automated Material Handling Systems (MHS) and in-depth analysis of GLOCOs order fulfillment and inventory replenishment business requirements, GLOCO and HUES Enterprise Consultants have chosen Kiva Systems as its Automated MHS. GLOCOs Automated Material Handling System Decision

18 Customer Places Order on GLOCO Order Fulfillment Web Portal GLOCO Order Fulfillment Technology & Data Flow 0 1 Customer Order Stored on Amazon Simple Storage Service Amazon Messaging Service Alerts GLOCO ERP Of New Customer Order GLOCO ERP REST Script Retrieves GLOCO XML Order GLOCO ERP Software Updates ERP Databases GLOCO ERP Software Updates WMS Module Databases GLOCO WMS Module Software Updates Kiva MHS Databases Required Functionality MHS must be able to import and periodically update by request from ERP/WMS core data GLOCO ERP modules must support the import of XML documents by request. MHS should start to process new orders less than 30 sec after notification. MHS must notify WMS/ERP about order completion/inventory/shipping changes/events Robots begin the picking process. Kiva MHS Updates GLOCO WMS Module & ERP Databases 18 Customer Order Event Message Sent To Amazon Messaging Service

19 HUES Enterprise Consultants GLOCO WMS-MHS Solution Demonstration 19

20 HUES Enterprise Consultants Implementation Plan

21 Complete Project Timeline 21 GO LIVE! 10/4/ Weeks

22 22 HUES Enterprise Consultants 22 Project Governance: Communications Dashboard

23 HUES Enterprise Consultants 23 Project Team

24 24 HUES Enterprise Consultants 24 Stakeholders

25 HUES Enterprise Consultants 25 Business Process Redesign Manual ProcessAutomated Process Customer Order EntryCustomer Order Entry Web Portal Sales Order EntrySales Order Entry Web Portal (Medical Devices Only) Inventory Replenishment Database Stock ReceivedAutomated Inventory Database Update Upon Scanning Customer Order Items Shipped Database UpdatesAutomated Items Shipped Database Updates Customer Order Pick and PackRobotic Goods To Person and Pack Sales Order databases updated with Customer Order data Customer Order Data will update from the MHS to the ERP Sales Order Database automatically. Purchase Order databases updated with vendor received data Purchase order received data will update from the MHS to the ERP Purchase Order database automatically Calculation of and Reporting on order lines pickedAutomated order lines picked report Responsible: HUES Business Analyst

26 HUES Enterprise Consultants 26 Hardware Design Design Kiva Pod Layout Robot Pathways 2D Bar Code Sticker Layout Wireless Access Layout Responsible: Hardware Architect

27 HUES Enterprise Consultants 27 Software Design Tasks Mapping of ERP Database fields to MHS Databases Map ERP database fields to XML Order Document | Inventory Document ERP Scripts Designed to reflect Database Mappings Customer Web Portal Code Updated To Output XML Sales Web Portal Code Updated to Output XML Update Screen Interfaces for Medical Line Order Lines Picked and Inventory Replenish reports Involves designing an XML formatted Customer Order Fulfillment Document and an Inventory Replenishment Purchase Order Document that map to GLOCOs ERP Database fields Responsible: Data and Software Architect

28 HUES Enterprise Consultants 28 Hardware and Software Installation Hardware Installation of 2D Bar Code Sticker Grid Kiva Pods Picking and Replenishment Stations Wireless Infrastructure Move Inventory to Kiva Pods Software Install Kiva Material Handling Software (MHS) Import Inventory Data to MHS from ERP/WMS Install and Test MHS ERP/WMS Integration Scripts Responsible: Kiva Engineer Responsible: Software Architect & Engineer

29 29 HUES Enterprise Consultants 29 User Enablement and Training As part of the professional services engagement HUES –KIVA will be responsible for: Standard Operating Procedure Training Virtual Test System Training Software and Hardware Initial Training Consultative services after client Go Live events to validate the training effectiveness Responsible: HUES & Kiva Trainers

30 / 30 HUES Enterprise Consultants 30 User Enablement and Training The training methods included in the plan are: Individual hands-on instructor training Hands-On in classroom training Web Seminar Computer Based training Book Based Responsible: HUES Business Analyst & Project Manager

31 31 HUES Enterprise Consultants 31 Supporting Non Functional Components Background Processes Health Monitoring Scripts have been implemented to synchronize XML data between ERP and Amazon S3. Amazons Simple Queue Service (SQS) will provide the functionality to connect Amazon services to GLOCOs IBM Tivoli Live Monitoring Service. Responsible: All Roles On-Call

32 32 HUES Enterprise Consultants 32 Project Governance: Risk Management AreaRisk DescriptionLikelihoodImpactManagement Strategy Plan and Control Project progress not monitored adequatelyLowHigh Consistent use of the project status dashboard on a weekly basis Requirements System Requirements not correctly identifiedLowHigh Requirement checkpoints throughout the requirement gathering phase Organization Change in organizational environment during the projectMedium Add enough buffer time in the project plan to allow for variability of project execution UserUser Resistance to ChangeHigh Stakeholder sponsorship, user training and enablement during all phases of project plan. Cloud Network Connectivity to AWS failureLowHigh Specific network connectivity test will be performed during the system testing phase

33 33 / HUES Enterprise Consultants 33 Success Metrics GLOCO MetricGLOCO Goal Increased Revenue 2%-3%. Cost Reduction Increase Order Fulfillment rate by 5.4% - realized efficiencies. Improved Cash Flow Increase cash flow by 5.4% - by reducing inventory on hand.

34 34 / HUES Enterprise Consultants 34 Thank you Very Much ! Questions???


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