Presentation on theme: "Planning and Organizing an FFA Meeting"— Presentation transcript:
1Planning and Organizing an FFA Meeting Unit E3-2Planning and Organizing an FFA Meeting
2Bell Work!Explain how to plan a meeting and develop the order of business.What is each officers role during a local chapter meeting?
3Next Generation Science/Common Core Standards Addressed! WHST Conduct short as well as more sustained research projects to answer a question (including a self-generated question) or solve a problem; narrow or broaden the inquiry when appropriate; synthesize multiple sources on the subject, demonstrating understanding of the subject under investigation. (HS-PS1-3)
4Anticipated ProblemHow is a meeting planned and the order of business designed?
5A meeting is a group of people who are gathered for a shared purpose. The key to a good chapter meeting is planning.Planned meetings have value to all members.Regular chapter meetings are essential and maintain interest. One meeting per month during the school year is recommended.
6The main reasons meetings are held are to: Provide an educational program, including guest speakers.Carry out the affairs of an organization.Recognize members for outstanding work.
7The main reasons meetings are held are to: Announce future events.Organize members into work groups, address the chapter POAGive members a place to develop leadership skills.
8Steps to planning a meeting include: Determine the overall purpose of the meeting.Identify business to be acted on.Organize an educational program.Set a date and time for the meeting.
9Steps to planning a meeting include: Select a convenient location. (vary the location for recreation value)Assign responsibilities to different members. (not just the officers)Develop an order of business.
10Events are listed in sequence in which they occur. An order of business is the plan that lists the events or items in a meeting.Events are listed in sequence in which they occur.Order of business is sometimes called agenda or program.
11Order of Business Common items to include and their sequence are: Call to order / opening ceremony.Minutes.Officer reports.Report on POA.Special features.Old business.Committee reports.New business.Awarding of degrees or officer installations.Closing ceremony / adjournment.Entertainment, recreation, refreshments.
12Describe how to set up the meeting room. Objective 2Describe how to set up the meeting room.
13What is the proper arrangement for the meeting room? Anticipated ProblemWhat is the proper arrangement for the meeting room?
14FFA members find that they have better meetings if the room is properly arranged.
15A properly arranged meeting room serves the following purposes: Adds dignity to the function.Instills pride in the membersSets the stage for conducting chapter business
16The Sentinel is responsible for arranging the room prior to the meeting.
17Each officer has a symbol for his station. They are as follows:President - rising sunVice-President - plowSecretary - ear of cornTreasurer - bust of WashingtonReporter - FlagSentinel - shield of friendshipAdvisor - owl
18Each officer is stationed at a certain location in the meeting room. Officer positions are:President - front middleVice-President - rear middleSecretary - right frontReporter - left frontAdvisor - right rearTreasurer - left rearSentinel - at the door
20Objective 3: Explain basic parliamentary procedure used in an FFA meeting.
21Parliamentary Procedure The key to being involved in FFA meetings is to understand parliamentary procedure.Parliamentary procedure is a certain set of “rules” known as parliamentary law or Robert’s Rules of Order used to maintain order in a meeting.
22The main purposes of parliamentary law is to: Focus on one item at a time.Extend courtesy to everyone.Observe rule of the majority.Ensure the rights of the minority.
23The GavelThe gavel is the instrument used for maintaining order during a meeting.The gavel is tapped a different number of times to signify:Single tap - call to be seatedTwo taps - calls meeting to orderThree taps - calls members to stand during ceremonies.
24The four common voting methods included in FFA meetings are: Voice vote - saying “aye” or “no”Rising vote - standing or show of handsSecret ballot - written ballotRoll call - secretary polls members
25Main MotionThe main motion is used to obtain group approval for a new project or some other course of action.“I move that” are the three words used to begin a main motion.All main motions need a second before they can be voted upon.
26There are four motion classifications in parliamentary procedure: Privileged - motions not related to the main motion.Incidental - used to provide proper and fair treatment to all members.Subsidiary - motions related to the main motion.Unclassified - motions that bring questions back before the assembly.
27Amendments are used to change or improve a motion. Three ways to amend a motion include:by addition.by substitution.by striking out.After an amendment has been offered, it requires a second.
28To postpone definitely - postpone to a definite time. There are several motions that can be used to delay action on the motion under consideration:To postpone definitely - postpone to a definite time.To lay on the table - tables a motion and must be taken from the table to be acted on.To refer to a committee - refers to a committee for further study. ( may be a standing or specially appointed committee)
29The motion point of order is used when a member believes a parliamentary error has been made.
30The motion to adjourn is used when it is time to close a meeting.
31Additional parliamentary procecure training by you advisor may be provided at this time.