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Missouri Department of Public Safety, Office of the Director Juvenile Justice Unit January 28, 2011 PROGRAM COMPLIANCE WORKSHOP Enforcing Underage Drinking.

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Presentation on theme: "Missouri Department of Public Safety, Office of the Director Juvenile Justice Unit January 28, 2011 PROGRAM COMPLIANCE WORKSHOP Enforcing Underage Drinking."— Presentation transcript:

1 Missouri Department of Public Safety, Office of the Director Juvenile Justice Unit January 28, 2011 PROGRAM COMPLIANCE WORKSHOP Enforcing Underage Drinking Laws Grant (EUDL)

2 Vicky Scott, Program Manager 573/526,2179- vicky.scott@dps.mo.gov Connie Berhorst, Program Specialist 573/751-2771 - connie.berhorst@dps.mo.gov Nancy Capps, Program Representative 573/522-4094- nancy.capps@dps.mo.gov Chris Yeager, Program Representative 573-526-1931 - chris.yeager@dps.mo.gov Patsy Higgins, Senior Office Support Assistant 573/526-2419- patsy.higgins@dps.mo.gov Carol Willhite, DPS Accountant 573/522-9576 - carol.willhite@dps.mo.gov

3 Mike McBride University of Missouri Wellness Resource Center Partners in Prevention (PIP) 573-884-7534 mcbrideMA@missouri.edu www.pip.missouri.edu Nancy McGee, Special Agent MO Div of Alcohol and Tobacco Control 3256 Laclede Station Road, Suite 102 St. Louis, MO 63143-3709 314-877-0325 nancy.mcgee@dps.state.mo.us

4 To provide information regarding: EUDL Guidelines and Program Requirements Monthly Program Reporting Requirements Monthly Expenditure Form Requirements Program Compliance Monitoring Record Keeping/File Maintenance

5 The EUDL Program was established by federal authority in the JJDP. Funding has been appropriated by Congress annually since 1998. OJJDP as oversight of this program at the federal level. DPS has been designated by the Governor as the single state agency to receive, manage, and administer the program. The DPS Juvenile Justice Unit and the Juvenile Justice Advisory Group ensure all state and federal requirements associated with administering these funds are met and maintained.

6 Enforcing Underage Drinking Laws (EUDL) : 29 projects - $346,796.45 awarded in 2010 Operations funded: 1) Retail Compliance Checks, 2) Party Prevention/Controlled Party Dispersal Initiatives, and 3) Special Events Management Goal: Implement activities to 1) reduce the availability of alcohol to Missouris minor population and the early first use of alcohol and binge drinking by adolescents; and 2) increase the enforcement of underage drinking laws and the collaboration between schools, parents, community leaders, and law enforcement. Accomplishments: Grant Cycle Subgrants Awards # of Subgrants Establishments Compliant/Checked Compliance Rate 2010 $364,296.4529 1,260/1,472 86% Party Patrol/Party Dispersal Operations Citations Issued176 Special Events Management Operations Citations Issued143

7 To be eligible to receive OJJDP funding, the state of Missouri must maintain compliance with each of the following four core requirements of the JJDP Act. 1.Deinstitutionalization of Status Offenders (DSO), 2.Separation of juveniles from adults in secure facilities (Sight and Sound Separation), 3.Removal of juveniles from adult jails and lockups (Jail Removal), and 4.Reduction of disproportionate minority contact (DMC) within the juvenile justice system.

8 When conducting EUDL Operations, award recipients must adhere to the operational guidelines promulgated by the Missouri Division of Alcohol and Tobacco Control. DIVISION OF ALCOHOL AND TOBACCO CONTROL ALCOHOL COMPLIANCE BUY CHECKLIST 11 CSR 70-2.280. Guidelines for Using Minors in Intoxicating Liquor or Non-Intoxicating Beer Investigations For full text visit http://www.sos.mo.gov/adrules/csr/current/11csr/11c70-2.pdf. http://www.sos.mo.gov/adrules/csr/current/11csr/11c70-2.pdf

9 QUESTION: Should persons charged with minor in possession be held in secure or non-secure custody? ANSWER: Under the Federal definition, juveniles under 17 years old in possession of alcohol or tobacco are considered status offenders and, therefore, should NOT be placed in secure custody.

10 Contract Period- January 1 through December 31 Monthly Reports Due- 10th Day of the Month First Report Due- February 10, 2011 *Final Report Due- January 10, 2012

11 CDFA Number-16.727 This is the EUDL Catalog of Federal Domestic Assistance number, required by accountants and auditors. 2011 EUDL CONTRACT NUMBER This number must be referenced in all correspondence with DPS, including mail, faxes, and email and can be found on the Award of Contract. (EUDL-2009-XX)

12 Purpose: Provide Technical Assistance Ensures Compliance with EUDL Guidelines and Requirements Each EUDL project will be monitored annually.

13 The Blue Program Folder provided is your EUDL Program Bible! Keep it updated! Keep it chronologically ordered! Keep it neat! Keep it handy!

14 Section 1- Approved Application Approved Budget Pages Approved Narrative or Program Description Job Descriptions/Resumes

15 Section 2- Request (s) to Revise the Budget & Contract Adjustment Notices Change of Information Forms Award of Contract & Special Conditions Certified Assurances/Debarment Audit Requirement Form

16 Section 3- Copies of ALL Monthly Performance Reports MAKE SURE TO SUBMIT & FILE A REPORT FOR EACH MONTH EVEN IF YOU HAVE NO ACTIVITY TO REPORT.

17 Section 4- Monthly Report of Expenditures Include all supporting documentation Requests for Reimbursement Include all supporting documentation See the folder for all other applicable documentation

18 Section 5- Miscellaneous Correspondence Any emails, letters or other correspondence pertaining to the project, with the exception of Compliance Monitoring Correspondence. This may include DPS correspondence, in-house correspondence or any outside correspondence with schools, trainers, retailers, ATC, etc.

19 Section 6- Subgrant/Site Visit Correspondence Include any correspondence related to Program Compliance Monitoring, including the initial notice, any follow-up reports, or email.

20 Section 7- Special Information/Program Highlights Press Releases News/Web Articles Community Reports Materials Developed about the Program Highlights of Volunteers/Exceptional Compliance Rates

21 Section 8- Original Application or Documents that have been revised or updated. RETENTION… DO NOT THROW ANYTHING WAY

22 By signing the Award of Contract, your agency/department is accepting the EUDL award of funding and entering into a contract with the Department of Public Safety (DPS). Your agency/department is agreeing to comply with all of the terms and conditions outlined in the application packet for EUDL funding and in the Special Conditions attached to the Award of Contract.

23 You are Required to submit the following reports by the 10 th of Each Month: Monthly Performance Report Monthly Report of Expenditures Monthly Detail Sheet Supporting Documentation REPORTS ARE DUE EVERY MONTH, EVEN IF NO ACTIVITIES HAVE OCCURRED OR EXPENSES WERE NOT INCURRED.

24 EUDL funds are to be used strictly for the activities outlined in your approved application. Follow your contracts approved timeline of activities. Due to unexpected circumstances, changes to the timing or order of activities may be made with PRIOR WRITTEN APPROVAL from DPS.

25 When being interviewed by the media, presenting any program, or advertising your program in any way, you must credit the source of funding as follows: Funds are made available for this project through the Missouri Department of Public Safety and the Missouri Juvenile Justice Advisory Group from funding provided by the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention.

26 As a EUDL Program Funds Recipient, DPS is required to collect data to submit to OJJDP. The Monthly Performance Report you are required to submit is nearly identical to what the OJJDP requires of DPS.

27 The First Monthly Performance Report Is Due February 10 th, 2011.

28 Do not provide any more information than what is required on the report form. You must submit the reports regardless of whether there has been any activity for the month. If there hasnt been any, simply state such.

29 1. Did you conduct compliance check operations during this reporting period? Yes No 1a. If yes, indicate the agencies involved in conducting compliance check operations during this reporting period. Alcohol and Tobacco Control MO State Highway Patrol Police Department Sheriffs Department Department of Conservation Federal Enforcement Agency 2. Off-site establishments, checked during this reporting period, which were in compliance. 2a. Number of off-site establishments checked that were in compliance: 2b. Number of off-site establishments checked during this reporting period: 2c. Percent of off-site establishments checked that were in compliance: (2a divided by 2b = 2c) Detail Attached: A list of establishments checked for compliance must be attached that includes the Name, Address and Result of Check (compliant or non- compliant) for each. 3. On-site establishments, checked during this reporting period, which were in compliance. 3a. Number of on-site establishments checked that were in compliance: 3b. Number of on-site establishments checked during this reporting period: 3c. Percent of on-site establishments checked that were in compliance: (3a divided by 3b = 3c) 4. Number of youth involved in Compliance Check Operations: 5. Dates of the Compliance Check Operations: OFF SITE ESTABLISHMENT: These are convenience stores, mini- marts, gas stations, etc. Anywhere that alcohol is purchased to be consumed OFF SITE.

30 1. Did you conduct compliance check operations during this reporting period? Yes No 1a. If yes, indicate the agencies involved in conducting compliance check operations during this reporting period. Alcohol and Tobacco Control MO State Highway Patrol Police Department Sheriffs Department Department of Conservation Federal Enforcement Agency 2. Off-site establishments, checked during this reporting period, which were in compliance. 2a. Number of off-site establishments checked that were in compliance: 2b. Number of off-site establishments checked during this reporting period: 2c. Percent of off-site establishments checked that were in compliance: (2a divided by 2b = 2c) Detail Attached: A list of establishments checked for compliance must be attached that includes the Name, Address and Result of Check (compliant or non- compliant) for each. 3. On-site establishments, checked during this reporting period, which were in compliance. 3a. Number of on-site establishments checked that were in compliance: 3b. Number of on-site establishments checked during this reporting period: 3c. Percent of on-site establishments checked that were in compliance: (3a divided by 3b = 3c) 4. Number of youth involved in Compliance Check Operations: 5. Dates of the Compliance Check Operations: ON- SITE ESTABLISHMENT: These are you bars, restaurants, clubs, etc. Places where alcohol is sold and consumed ON SITE.

31 1. Did you conduct compliance check operations during this reporting period? Yes No 1a. If yes, indicate the agencies involved in conducting compliance check operations during this reporting period. Alcohol and Tobacco Control MO State Highway Patrol Police Department Sheriffs Department Department of Conservation Federal Enforcement Agency 2. Off-site establishments, checked during this reporting period, which were in compliance. 2a. Number of off-site establishments checked that were in compliance: 2b. Number of off-site establishments checked during this reporting period: 2c. Percent of off-site establishments checked that were in compliance: (2a divided by 2b = 2c) Detail Attached: A list of establishments checked for compliance must be attached that includes the Name, Address and Result of Check (compliant or non- compliant) for each. 3. On-site establishments, checked during this reporting period, which were in compliance. 3a. Number of on-site establishments checked that were in compliance: 3b. Number of on-site establishments checked during this reporting period: 3c. Percent of on-site establishments checked that were in compliance: (3a divided by 3b = 3c) 4. Number of youth involved in Compliance Check Operations: 5. Dates of the Compliance Check Operations: ON- SITE ESTABLISHMENT: These are you bars, restaurants, clubs, etc. Places where alcohol is sold and consumed ON SITE.

32 BAR PATROLS: BAR PATROLS 8. Did you conduct Special Events Management/Task Force operations? Yes No Alcohol and Tobacco Control MO State Highway Patrol Police Department Sheriffs Department Department of Conservation Federal Enforcement Agency 8b. Briefly describe the operation. Be sure to include, but do not limit your description to, the officers involved, the location, the dates, and the procedures used for this operation. If this operation was conducted during a high impact event within the community, please be sure to give information about the event, the number of youth involved, and citations issued. Detail Attached: A list of establishments patrolled must be attached that includes the Name, Address for each.

33 The Monthly Report of Expenditure Form will be mailed to you each month. The Monthly Report of Expenditure is due on the 10 th of each month. If you dont have any expenses, return the form stating such.

34 Submit the original form with an original signature. Copies, faxes and email will not be accepted. Complete the form in its entirety! Check your math and all calculations!

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36 The Monthly Detail Sheet and any other supporting documentation MUST BE ATTACHED TO the Monthly Report of Expenditure. This will NOT BE MAILED to you. You can print it from our website at: http://www.dps.mo.gov/Juvenile/EUDL.htm

37 PERSONNEL Officer overtime hours and undercover operatives time are the ONLY ELIGIBLE CLAIMS. List each overtime expense separately on the detail sheet – include the name of each officer and/or undercover operative. Indicate whether the claim is for an officer or operative. The overtime hours worked and rate of pay must be completed.

38 The total expenses on this form MUST MATCH the Monthly Report of Expenditures total.

39 http://www.dps.mo.gov/dir/programs/jj/ documents/DetailofExpenditures.pdf

40 Any supporting documentation MUST BE ATTACHED to the Monthly Report of Expenditures. For Compliance Check Operations include: Copies of summonses and tickets (ONLY RELATED TO UAD EUDL OPS) Name and address of establishments checked and outcome Clear copies of officers timesheets with date, time, and type of EUDL overtime hours worked Clear copies of undercover operatives timesheets with date, time and number of hours worked

41 Any supporting documentation MUST BE ATTACHED to the Monthly Report of Expenditures. For Controlled Party Prevention/Controlled Party Dispersal Operations include: Copies of summonses and tickets (ONLY RELATED TO EUDL OPS) Clear copies of officers timesheets with date, time, and type of EUDL overtime hours worked

42 Any supporting documentation MUST BE ATTACHED to the Monthly Report of Expenditures. For Special Events Management/Task Force Operations: Copies of summonses and tickets (ONLY RELATED TO EUDL OPS) Clear copies of officers timesheets with date, time, and type of EUDL overtime hours worked

43 Any supporting documentation MUST BE ATTACHED to the Monthly Report of Expenditures. For Bar Patrol Operations: Copies of summonses and tickets (ONLY RELATED TO EUDL OPS) Clear copies of officers timesheets with date, time, and type of EUDL overtime hours worked A list of the Names and Addresses of establishments worked.

44 Contact DPS immediately if there is a need to change the Personnel page of your budget. Requests must be submitted on an official Request to Revise the Budget form and require the signature of the Project Director (or preparer) and the Authorized Official. Requests must be submitted and approved 30 days in prior to the effective date. Requests to Revise the Budget will not be accepted after October 31 st, 2011.

45 If an officer or an undercover operative is replaced by someone else, submit a Change of Information form, prior to activating that officer or operative. The form can be found at: http://www.dps.mo.gov/dir/programs/jj/documents/ChangeofInformation.PDF

46 Unless otherwise requested, all agencies will be put on Electronic Funds Transfer/Automated Check Handling status. (If this policy creates a burden on your agency, please notify our office immediately.) Carol Willhite, Accountant 573/522-9576 -OR- carol.willhite@dps.mo.gov

47 DPS If DPS determines that your program is operating in a manner differently than what has been approved in the application, or is failing to comply with the terms of the contract, DPS may take action as is deemed appropriate, including termination of the contract. Whoever embezzles, willfully misapplies, steals, or obtains by fraud any funds, assets, or property which are the subject of a grant or contract or other form of assistance, whether received directly or indirectly from Department of Public Safety or the U.S. Department of Justice shall be fined not more than $10,000 or imprisoned for not more than five years, or both.

48 Meeting of the Minds- KCI Airport Marriott April 7-9, 2011 Bar Patrol-required for any agency conducting Bar Patrols Special Events-required for any agency conducting Special Events/Operations Other Trainings-Dates and Times t/b/a We will notify you of trainings throughout the contract period.

49 District 1-Kansas City Special Agent Joe Hodgin 816-889-2574 District 2-Jefferson City Special Agent Tom Hayes 573-526-2769 District 3-St. Louis Special Agent Nancy McGee 314-877-0325 District 4-Cape Girardeau Special Agent Ed Weidenbenner 517-290-5299 District 5-Springfield Special Agent Kelly Tuner 417-895-1368 Jefferson City 573-751-2964, District Supervisor, Steve Shimmens.

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