Emergency Management Continuity of Operations Program The Division of Emergency Preparedness and Coordination focuses on: Employee Safety Emergency Evacuation * Emergency Preparedness Emergency Recovery Maintaining NIH Essential Functions * You are participating in the Building 10 Complex Emergency Evacuation Program which is part of the overall NIH Emergency Evacuation Program
The NIH COOP Plan NIH has a Continuity of Operations (COOP) Plan in place that is designed to ensure continuity of the NIH mission essential functions while also maintaining the health and safety of the NIH employee, patient, and visitor community. It is an overarching strategy aimed at managing and recovering from situations or events that have a direct adverse impact on the operations of NIH. The NIH COOP can be activated for any number of reasons: An emergency affecting a single building such as a fire, flood or collapse An emergency affecting the local area such as a major chemical emergency or electrical outage A regional crisis such as a hurricane, or A national emergency such as a pandemic or terrorist attack In the event of a COOP activation that would require the closure of the NIH Bethesda campus, employees will be kept abreast of the situation through email, by phone, direct communication with supervisors, the NIH and IC Web pages, NIH radio 1660 am, local radio station, etc.
Mass Evacuation The mass evacuation map organizes the Bethesda campus into emergency evacuation zones. In the event of a crisis affecting the whole campus or a section of campus, evacuation will be conducted by zone. Identify your zone by finding your building location. For off-campus facilities, follow the directions of local Law Enforcement or listen to local radio stations for further directions.
Link to Security and Emergency Response Resources http://security.nih.gov/Pages/Home.aspx DEPC Link Emergency Preparedness Webpage
Emergency Situations Any and all emergencies must be handled immediately Personnel: Emergency situations with personnel, either hurt during the evacuation process, or a medical emergency, must be called into 911 Although the Emergency Response personnel could already be on scene at the building, they may not be aware of other emergencies within the building, so call and report the situation. Before exiting a closed door during an alarm, feel for heat with the back of your hand, if it is warm or hot do not open, use an alternate exit. Emergency phone numbers: On-Campus Phone 9 1 1 Off-Campus Phone 9 - 9 1 1 Cell Phone on-campus 301-496-9911 Building 10 Code Team Phone 111
Dial 111 for CC Cardiac-Pulmonary Resuscitation Team (Code Blue) To request immediate medical assistance for chest pains, trouble breathing, or other life threatening emergencies in the Building 10 Complex dial 111. Automated external defibrillators (AEDs) and cardio-pulmonary resuscitation (CPR) can assist persons experiencing sudden cardiac arrest. Applied electrical shocks from a portable emergency AED can restore normal cardiac rhythm until paramedics arrive on-site. Visit the link below to view the AED locations: http://www.ors.od.nih.gov/sr/dohs/HealthAndSafety/aed/Pages/aedlocations.aspx http://www.ors.od.nih.gov/sr/dohs/HealthAndSafety/aed/Pages/aedlocations.aspx Cardiac Emergency Situations
The Community Health Branch, DOHS, ORS manages the Public Access Defibrillation Program in NIH facilities both on and off campus. The objective of NIHs public access defibrillator program is to provide CPR instruction with the use of AEDs in the event of a cardiac emergency involving employees or visitors. For additional information about this program contact the AED Program Manager in the Community Health Branch, DOHS, ORS at (301) 496-2960. Visit the link below for CPR/AED training opportunities: http://www.ors.od.nih.gov/sr/dohs/HealthAndSafety/aed/Pages/AED-and- CPR-Training-.aspx http://www.ors.od.nih.gov/sr/dohs/HealthAndSafety/aed/Pages/AED-and- CPR-Training-.aspx CPR/AED Training
Sequence of Events during a Fire Alarm System Activation Fire Emergency Notification received at the NIH Emergency Communications Center via an automatic alarm or 911 phone call Fire Department is dispatched through the 911 system Fire Department arrives on the scene Firefighters identify the activated device Staff are automatically evacuated from the affected fire zone to a safe area Fire Department determines the cause of the incident Fire Department resets the fire alarm system in the effected zone Staff is notified by the fire department to return to their work areas
Evacuation Procedures Appointed team members sweep rooms/space in their zones to ensure that all areas are clear and doors are closed. Ensure that normally unoccupied areas are checked as well (such as a janitors closet, LAN or maintenance rooms). When the areas are clear, team members evacuate to their pre- designated evacuation area assisting any employees with disabilities as necessary. The Occupant Emergency Coordinator (OEC) reports to the area of the emergency and receives reports from the area evacuation team members. The OEC then passes this information to the Incident Commander/Fire Department. Evacuation team members report to the Fire Department or the OEC as they arrive at the scene
Special Needs Individuals with disabilities will evacuate to the pre-designated zone evacuation areas with an assigned aide or evacuation team member. Emergency response personnel will be notified by evacuation team members to ensure that these employees are escorted to safety any time they are in danger. Special needs personnel are considered as any person who cannot safely evacuate an area in a swift manner under their own accord.
Visibility Badges – Provide recognition to building occupants as well as the buildings Occupant Emergency Coordinator (OEC). Badges are provided by the DEPC to all Evacuation Team Members and the OEC.
Safety Devices Fire extinguishers: In common spaces and near the stairwells. Fire doors: Specially tested doors that are normally open but close upon fire alarm system activation. Exit signs: Follow direction in which arrow is pointing or location of sign.
Safety SAFETY AND THE EVACUATION PROCESS DO NOT use elevators in case of emergency! Remember safety when evacuating the building, if crossing a busy road or exiting across a driveway, be safe and look before crossing. Report safety violations immediately to OEC or Facility Manager: Door knobs loose on emergency exits Emergency exit lighting not illuminated Boxes or equipment blocking exits/hallways or life safety equipment
No clear exit Less than 54 inches of clearance Clutter on one or both sides of hallway Safety – Corridor Egress
Safety Issues Blocked Fire ExtinguisherTripping Hazard
Bomb Threat If you receive a bomb threat: Dont hang up Take all threats seriously Get as much information as possible (bomb threat checklist - http://www.ors.od.nih.gov/ser/depc/info/Pages/default.aspx ) http://www.ors.od.nih.gov/ser/depc/info/Pages/default.aspx Dial *57 when the caller hangs up (this flags the phone call for quick recognition by phone company or investigators), then call 911 or 9- 911(off-campus). Give information to dispatcher. Pass all information on to the Police Department upon their arrival Do not activate the fire alarm, this may trigger the bomb Verbally notify personnel if necessary to evacuate the area. Police should be on scene quickly, and will advise how to evacuate. Remember to keep calm and do not panic personnel
Suspicious Package If you see a suspicious package: Ask if the package belongs to a co-worker Leave the room where the item is located DO NOT touch suspected explosives/package DO NOT use radio or a cell phone near suspected package DO NOT activate the fire alarm Call police at 911 (on campus) or 9-911 (off campus) Call local law enforcement authorities Follow instructions provided by emergency personnel
Lockdown Procedures for Lockdown: Lockdowns protect employees from a threat from a armed person, inside or outside the building, in instances where it may be more dangerous to leave the building by directed evacuation than to stay in a secured room. A dangerous person could be someone with a legitimate purpose on site (employee, authorized visitor, contractor) or an unauthorized visitor. While escape is typically the response of choice to an armed intruder inside a building, this action should only be considered if it is absolutely safe to do so, without coming in contact with the intruder. If escaping, exit the building as quickly as possible, seek safe cover outside, and call the Police immediately. If safe escape is not possible then lockdown is the best option. Lock or barricade doors or openings and windows and pull shades immediately. Contact 911 or 9-911 immediately Keep employees away from the doors and windows Maintain a calm environment If a gunshot is heard, immediately have everyone lie down on the floor. Remain in the secured work area until notified to evacuate, unless there is a greater risk to your safety to remain in current location.
Shelter-In-Place (SIP) SHELTER-IN-PLACE Shelter-in-place (SIP) will be used when it is safer for employees to remain inside the building rather than to evacuate. Interior windowless rooms can be used for SIP. Examples of SIP incidents include tornado warnings, and HAZMAT incidents. Remain calm Immediately cease all operations. Confine any hazardous materials and turn off oxygen/flammable gases. Shut all doors behind you Proceed to a designated SIP room/area or to a safe interior, windowless room Accompany and assist special needs personnel, visitors, and any co-workers who appear to need direction or assistance Listen to radio or television for updates for information on the situation. Emergency Activation Radio Stations: WMAL 0630 AM WWRC 1260 AM WTOP 1500 AM & 103.5 FM WKYS 93.9 FM NIH Radio – 1660 AM (within 4 miles of campus) DO NOT leave the building until authorities give the verbal all clear
Initiating Fire Alarm Devices Automatic Sprinkler System Automatic Smoke Detector Manual Pull Station There are three devices in the Building 10 Complex that can initiate a fire alarm…………
Fire Alarm System Notification Devices Strobe Light Audible Voice Tape Message Audible Whooping Sound (Horn) Audible Chime Sound (Horn) - Patient Care Areas
Fire Command and Zone Evacuation Type of Fire Alarm System
Fire Control Rooms Main Fire Alarm System Control Room Back Up Fire Alarm System Control Room
The buildings fire alarm system is equipped with both visual, audible and voice communication capability The Fire Department Officer-in-Charge controls the operation of the fire alarm system once on the scene The Fire Department Officer-in-Charge can stop and/or initiate alarms and announcements to manage the movement of staff System Control
Fire Department Command Vehicle The Fire Department Office-In-Charge maintains control of the incident until the emergency has ended and it is safe to return to the area in question