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RFX eSourcing made easy. Key facts about SourceWeb eSourcing software and services company Established in 2011 Headquartered in Gurgaon, NCR with regional.

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Presentation on theme: "RFX eSourcing made easy. Key facts about SourceWeb eSourcing software and services company Established in 2011 Headquartered in Gurgaon, NCR with regional."— Presentation transcript:

1 RFX eSourcing made easy

2 Key facts about SourceWeb eSourcing software and services company Established in 2011 Headquartered in Gurgaon, NCR with regional office in Chennai Set up by two young and pedigreed engineers cum management graduates Leadership success at IBM, Sify, BPCL, MapmyIndia, Bain & Company, BNP Paribas, Leo Burnett etc. Significant experience in purchase, finance, operations and automotive domain within the core and advisory team 2

3 SourceWeb has a simple mission 3 To empower businesses to manage their sourcing function in the most efficient way- by widespread adoption of innovative, easy to use, rapidly deployed and cost effective applications SourceWeb represents a paradigm shift in the way eSourcing software is designed and delivered. This is what differentiates SourceWeb from competition

4 What is eSourcing? Simply put, using electronic tools for conducting sourcing activities Suitable for all type of sourcing requirements -Direct material -Indirect material -Capital equipment -Services Incorporation of price as well as non-price factors 4 Market information Get quotes Negotiate prices and choose winning supplier(s) Award work and conclude contract

5 Why is eSourcing beneficial to you and your suppliers? Clear benefits for you… Fast cost reduction and high RoI Improved efficiency and centralization of information Repeatability and audit ability of the sourcing process …and your suppliers Transparency and openness in sourcing Instant feedback and closure through an interactive process Shortening of sales cycle leading to lower sales cost 5

6 These are discrete sourcing processes. One can use eSourcing tools for any one or combination of these eSourcing is easy to do; simple eSourcing tools correspond to various stages of sourcing Search for suppliers of various products and services RFP Create and publish RFIs, RFPs and RFQs Conduct negotiations online Select a supplier, conclude contracts and place order Save money Supplier Registration RFXReverse Auctions Contract Management 6

7 eSourcing is easy to do; simple eSourcing tools correspond to various stages of sourcing Search for suppliers of various products and services RFP Create and publish RFIs, RFPs and RFQs Conduct negotiations online Select a supplier, conclude contracts and place order Save money These are discrete sourcing processes. One can use eSourcing tools for any one or combination of these 7 Supplier Registration RFXReverse Auctions Contract Management

8 RFX is a multipurpose module, with wide usage across departments 8 Request for Information Requesting expression of interest (EoI) and also information from suppliers Understand supplier market dynamics Obtain information so that a common RFP document can be invited Request for Quote Invite formal quotes for purchase items Sealed bids from suppliers invited and evaluated Can use the bids to set up a reverse auction, depending on item type Request for Proposal Invite proposals from suppliers Pre-qualify them for bidding round if they meet the technical & commercials requirements RFI RFP RFQ

9 Supplier/ Vendor RFX, simplifying management of your RFPs 9 III WhereHosur How much50K When9 week Quote Item 1$9.5 Quote Item 2Rs875 WhereSanand How much10K When6 week Quote Item 1$11 Quote Item 2Rs925 WhereNoida How much20K When3 week Quote Item 1$18 Quote Item 2Rs1100 WhereDelhi How much35K When5 week Quote Item 1$21 Quote Item 2Rs1000 WhereHosur How much50K When9 week Quote Item 1$9.5 Quote Item 2Rs875 WhereNoida How much20K When3 week Quote Item 1$18 Quote Item 2Rs1100 WhereSanand How much10K When6 week Quote Item 1$11 Quote Item 2Rs925 WhereDelhi How much15K When1 week Quote Item 1$17 Quote Item 2Rs1200 IIIIIIIV Where Delhi SanandNoidaHosur How much 15K 10K20K50K When 1 week 6 week3 week9 week Quote Item 1 $17 $11$18$9.5 Quote Item 2 Rs1200 Rs925Rs1100Rs875 Buyer/ purchaser Simplifies RFX management for any product/ service Manage suppliers, publish RFX, invite bids & evaluate at the click of a mouse III IV

10 We have put usability and support first, and incorporated the right number of features Usability Create partial forms- save drafts Step by stem wizards to create RFX and create RFX response Export forms and responses to excel, word, PDF Use existing RFX as templates for re-use Batch downloads of attachments Industry category master Global location maser Unit of measurement master Multiple time- zones support Multiple currency support Features Dynamic form creation RFX accessibility- private/ open Deadline- hard/ soft My Suppliers- buyers supplier network Edit published RFX Summary of changes in tracked mode Change privacy and deadline of a published RFX Add and delete suppliers from published RFX Un-submit supplier responses Retract RFX Reminders to suppliers Auto/ manual close RFX Live response status Live response tabulations- quotes, questionnaire responses, by supplier etc. Support & service 10 12x5 support Onsite support Remote debugging FAQs SSL enabled website- https:// Audit trail Auto expiry of password Email authentication Strict access control rights management Firewalls Intrusion detection systems IP Block Antivirus Disaster recovery Backup policy Security Guided on- boarding/ self registration Search and respond to public RFX Notify intention to respond Request resubmission of response Summary of changes of republished RFX BuyersSuppliers Common Dashboards Profiles System notifications Private messaging List of pending actions for easy tracking

11 11 ParametersManual processSourceweb RFX Efficiency Time taken per RFXTime consumingAutomated and fast RepeatabilityEvery process starts from scratchRepeatability in a click ErrorsError proneNo manual errors Commercial benefit Cost per RFPExpensive- less RFXs per person Economic- same person can handle more RFXs Supplier networkFew bids, local participationHigh, global participation Purchase priceHighPrice reduction over time Organizational effectiveness AuditNo audit trailAudit trail created at every action Record keeping Records seldom kept- no automatic record keeping Automatic record keeping Data securityAlways suspectAssured data security Employee on-boardingLengthy trainingQuick onboarding due to ease of use Organization impact Keeps status quo, intelligence housed in employees who may leave Progressive, intelligence instituted within the organization Supplier enablementNo suppler modernization and enablement E-enablement and process enablement of suppliers Environment impactPaper intensivePaperless The benefits of using SourceWeb RFX are easy to see, quick to achieve and measureable

12 What about security? https://- SSL enabled website which ensures secure transmission of data between users machine & server Strict access control policies, rights management Use of latest firewalls Intrusion detection system Antivirus Audit Trail, IP block, etc. Disaster management system Auto expiry of password, email authentication 12 SourceWeb places a huge amount of emphasis on security, and has adopted worlds best and most stringent security standards

13 Sourceweb is quick and easy to deploy Receive the welcome kit in a secured file from SourceWeb Use the given login credentials to login to https://www.sourceweb.in for the first time Change the password at first login You are good to go. Start saving. Call us for any help 13

14 We are happy to help Konark Singhal Manesh Jain Former VP, MapmyIndia Ex Management Consultant, Bain & Company MBA, IIM Bangalore B Tech, IIIT Allahabad Instrumental in growing MapmyIndia to the leading navigation player in the region Experience of solutioning and management consulting at the highest level. Experience of raising equity at MapmyIndia Konark.singhal@sourceweb.in/ 9818657760Konark.singhal@sourceweb.in/ Former strategy consultant, IBM Ex Project Manager, Sify Software MBA MDI Gurgaon (Gold medallist) Rich experience in Implementing large IT initiatives delivering business value Experience in Product Management and Client facing functions Experience in implementing channel management and extra enterprise solutions Manesh.jain@sourceweb.in/ 9899756997Manesh.jain@sourceweb.in/ 14


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