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COMPANY & PRODUCT PRESENTATION

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Presentation on theme: "COMPANY & PRODUCT PRESENTATION"— Presentation transcript:

1 COMPANY & PRODUCT PRESENTATION
Welcome & Introduction >

2 ERP Solutions for your company
Our software solutions give your business the integrated management tools you need to meet your requirements today and anticipate the needs of tomorrow. Our software solutions give your business real-time information with result that you manage proactively, make timely action, and simplify your business processes. Our software solutions give your business the highest, most secured business solutions with our three (3) levels of security settings and group policy setup for users. Welcome & Introduction > Our Product Summary

3 Why choose BIS? Welcome & Introduction > Our Product Summary

4 Key Features LAN/WAN support Smart and Strong Security System
Multi-Language, Currency, Company, Branch, & Department Setup Multiple Chart of Accounts Setup More than 500 customizable reports to generate More … Welcome & Introduction > Our Product Summary

5

6 Accounts Receivable Payroll & Personnel Rental Accounts Payable
General Ledger Customers Suppliers Fixed Assets Letters of Guarantee Stock Control Sales Purchasing Order Letters of Credit Marketing Purchasing Orders Welcome & Introduction > Our Product Summary

7 BIS Systems Professional (full package)
General Ledger / Budget Management system Fixed Assets Management system Purchase / Order Management system Sales Management system Stock Control Management system Payroll Management system Personnel Management system Human Resource Management system Contracting System -Customers Contracting system -Contractors Rental Management system Transportation Management System Consultation Management System Security / Audit Management system

8 1. General Ledger System (GLS)
Overview: General Ledger module is the heart of our business accounting solution and is our most powerful module. Combining flexibility with ease of use, General Ledger gives you the critical information you need to make timely and informed business decisions. Accurate financial statements and associated reports generated by a general ledger system are critical for timely decision making. Therefore, it is imperative that a general ledger system be powerful, flexible, and informative to management, yet still be easy to use and operate. With Bright Information System, you can rest assured that your crucial accounting information is precise and accessible whenever and wherever you need it. Our Software Package > General Ledger

9 Features and Functions
A. Account Structures Multi-level Chart of Accounts with opening balance for each account Support multi-company with different chart of accounts Customize each account using Bright-numeric segments Classify the accounts into logical groups (Assets, Liabilities .. etc. ) Define your accounting calendar periods Our Software Package > General Ledger

10 Features and Functions
B. Journal Entries Consolidated financial reports for multi-company organizations Enter journals in any period/future periods Control accounting periods (multiple open periods, reopen periods) Set multiple journal codes Post automatically Perform year-end close automatically Our Software Package > General Ledger

11 Features and Functions
C. Cost Center Multi-level cost centers. Cost centers based Budget. Cost center/account codes are separated. Account/cost centers combinations can be created when entering transaction Our Software Package > General Ledger

12 Features and Functions
D. Multicurrency Accounting Foreign currencies rates are dynamically changed on daily or monthly basis. Automatically perform currency conversion. Local currency is not enforced during transaction. Our Software Package > General Ledger

13 Features and Functions
E. Budgeting Define any numbers of budget. Multi-Periods. Multi-Currency. Account/Cost centers based Our Software Package > General Ledger

14 General Ledger Forms & Reports
Our Software Package > General Ledger

15 Financial Years / Periods Form
1 Unlimited number of financial year Automatic creation for periods 2 1 4 Start Date & End Date Gregorian and Hajri for each period 3 4 Closing and reopen closing periods under security / Perform year-end close automatically 2 3 Our Software Package > General Ledger

16 Chart of Accounts Form 1 English – Arabic language
Supporting multi-company 2 3 Chart of account for each company 2 4 Unlimited level for chart of account 3 Consolidated financial reports 4 5 Export to excel 1 6 Different currency for each account 7 5 9 8 Account report classification Balance Sheet Profit and Loss Trading 8 7 Account type classification Assets Liabilities & Equity Income Expenses 9 6 Our Software Package > General Ledger

17 Journal Entry Local Currency
Classification for Journals 1 Support multi-department 2 7 Support check information (check number, check date, bank, check status) 3 8 2 4 Support cost center 5 Different style for printing journal entries ( include cost centers, check information,… in printing) 1 Manual or automatic distribution on invoices for aging reports 6 6 Copy / reverse / post / unpost journals 7 Complex search support searching by any combination of the following Journals in certain period Journals of certain type Journals contain transaction on certain account Total of journal value Journal entry with certain value Journals with certain currency Search by bank, check no, check date Search by any word on the description of journal 8 5 3 4 Our Software Package > General Ledger

18 Journal Entry with Currencies
Currencies transaction 1 Auto calculation for exchange rate 2 Auto calculation for local currency transaction 3 1 2 3 Our Software Package > General Ledger

19 Bank Reconciliation 5 Reconciliation with different currencies 1
Showing balance as per bank 2 1 Showing balance as per company book 3 4 Showing difference in amount not realized in bank Printing reconciliation reports and showing details of amount not realized in bank 5 2 3 4 Our Software Package > General Ledger

20 Trial Balance by Transactions
1 Trial Balance Showing Open balance Transactions Balance 7 6 2 Only sub accounts or main accounts or both 4 3 From any level to any level 3 2 From Cost center to Cost Center 4 5 5 Only post transaction or all transactions (posted and unposted ) 1 6 Transfer trial balance to excel 7 Printing Trial Balance Report Our Software Package > General Ledger

21 Trial Balance Monthly Comparison Accumulating
1 Showing trail Balance by monthly transactions 2 Transfer trial balance to excel 2 1 Our Software Package > General Ledger

22 Sample Report : Statement of Account
Statement of accounts showing: Open Balance Total transactions Balance after every transactions Button showing the detail of each transaction Our Software Package > General Ledger

23 Sample Report : Cost Center
Statement of Cost Center showing: Open Balance Total transactions Balance after every transactions Button showing the detail of each transaction Our Software Package > General Ledger

24 Sample Report : Balance Sheet Comparison
1 Balance Sheet by comparison Monthly comparison quarterly comparison BI annual comparison Annual comparison 1 2 Button showing details of any value appear in the balance sheet 2 Our Software Package > General Ledger

25 Sample Report with Graph: Income & Expenses Monthly Comparison
Graphical representation of date for hundreds of reports 1 2 As an example a report shown compare the income and expenses for every month and represent this data graphically 1 2 Our Software Package > General Ledger

26 Sample Report with Graph: Debit Account Monthly Comparison
Graphical representation of date for hundreds of reports 1 2 As an example a report shown compare the total expenses in each month of this year and compare it with any other year, and represent this data graphically. 1 2 Our Software Package > General Ledger

27 Sample Report with Graph: Profit & Loss Monthly Comparison
Graphical representation of date for hundreds of reports 1 2 As an example a report shown compare the total profit in each month of this year and compare it with any other year, and represent this data graphically. 1 2 Our Software Package > General Ledger

28 Sample Reports: Drill-Down Feature
154,295.00 550.00 154,295.00 550.00 Our Software Package > General Ledger

29 2. Purchase System (PS) Overview: Managing inventory cycles and maintaining adequate stock levels can be complex processes without the right management tools. When used in conjunction with Accounts Payable, the Stock Control module contains extensive purchase order features designed to help you maintain accurate inventory records and streamline your purchasing processes. Built to save you time and ensure that you never run out of key items, purchase orders can be automatically generated when your on-hand quantity falls below a specified minimum level. Our Software Package > Purchase

30 Features and Functions
A. Supplier Structure Classify the suppliers into different Groups Define all expenses related to the purchasing process Aged Creditor’s Analysis Bright Purchasing is integrated with Inventory control, Payables and GL Our Software Package > Purchase

31 Features and Functions
B. Purchase Order Processing Create requisition before a Purchase Order to enhance purchasing control (option) Apportion costs over unlimited number of different expense codes - by value or by percentage Create multiple shipments with different dates for a single purchase order Monitor the ordered items during purchase order processing Automatically adjust stock value when items are received according to the valuing method Our Software Package > Purchase

32 Purchase System Forms & Reports
Our Software Package > General Ledger

33 Suppliers Different currencies 1 Credit Limit days 2 3
Integrated with general ledger module 1 3 4 Supplier address, , web site, telephones, contact persons 2 4 Our Software Package > Purchase System

34 Purchase Quotations 9 Different Departments 1 Different currencies 2 1
3 Compare different quotations and highlight the best price 4 Multi-Units for items 2 Accepting bonus items 7 5 Discount on items and discount on all the invoice 6 4 6 5 Supplier expenses and local expenses with different currencies can be added to the final cost of items. 7 8 Auto calculation for the final item cost Require higher level confirmation to be posted or canceled 9 8 6 Our Software Package > Purchase System

35 Purchase Order 1 Different Departments
12 Direct purchase order or purchase order based on quotations 2 3 2 1 3 Automatic update for order status [ not delivered, partially delivered, totally delivered, partially delivered and canceled remaining quantity] 2 4 5 9 11 4 Partially Shipments for orders 6 8 7 Different currencies 5 Multi-Units for items 6 Accepting bonus items 7 Discount on items and discount on all the invoice 8 9 Supplier expenses and local expenses with different currencies can be added to the final cost of items. 10 8 Auto calculation for the final item cost 10 Payment terms can be added 11 Require higher level confirmation to be posted or canceled 12 Our Software Package > Purchase System

36 Purchase Invoice 1 Different Departments
13 Direct purchase invoice or purchase invoice based on order 2 2 1 3 Integrated with general ledger module 4 4 Different currencies 3 5 Multi-Units for items 10 Accepting bonus items 6 5 7 6 Discount on items and discount on all the invoice 7 Supplier expenses and local expenses with different currencies can be added to the final cost of items. 8 8 Auto calculation for the final item cost 9 9 12 7 Payment terms can be added 10 International barcode can be used to identify items 11 Print barcode for items 12 Require higher level confirmation to be posted or canceled 13 Our Software Package > Purchase System

37 Sample Report: Supplier Statement
Statement of accounts by different currencies 1 2 Statement of accounts showing Open Balance Total transactions Balance after every transactions 1 2 Our Software Package > Purchase System

38 Sample Report: Supplier Credit Aging
Hundreds of new and unfamiliar reports 1 1 2 As an example a report shown represent the aging of credit invoices for each supplier for periods : 0-30 days 31-60 days 61-90 days days days days >360 days 2 Our Software Package > Purchase System

39 Sample Report: Purchase Invoices
Hundreds of new and unfamiliar reports 1 1 2 2 As an example a report shown represent summary of purchases invoices during certain periods. 3 Drill down button for analysis by pressing it shows more detail about each line 3 1708 1708 Our Software Package > Purchase System

40 Sample Report with Graph: Monthly Net Purchase Comparison
Graphical representation of data for hundreds of reports 1 2 As an example a report shown compare the total purchase in each month of this year and compare it with any other year, and represent this data graphically. 1 2 Our Software Package > Purchase System

41 Sample Report with Graph: Department Purchase
Graphical representation of data for hundreds of reports 1 2 As an example a report shown compare the total purchase in each month of this year and compare it with any other year, and represent this data graphically. 1 2 Our Software Package > Purchase System

42 2. Sales System (SCS) Overview: When it comes to selling, it helps to have as much information about the customer and your products as possible. With the Sales module for Bright Information System, your company’s sales staff can easily access a variety of useful customer information, including past purchase histories, shipping addresses, credit card information, and much more. In addition, Sales System can be set up to alert your sales staff when a customer exceeds a credit limit. A hold can then be put on the order until the customer’s standing with your organization improves. All this while processing quotes, sales orders, and invoices! Simply put, Bright Information System Sales Module can increase sales efficiency and, in turn, lead to greater success. Our Software Package > Sales

43 Features and Functions
A. Customer Structure Categorize customers into different Groups Classify customers to main and sub customers Define different main / sub sales area Our Software Package > Sales

44 Features and Functions
B. Credit Checking and Aging Automatically check credit limits during order taking Aging debit reports per customer as balance or detailed transaction Our Software Package > Sales

45 Features and Functions
C. Salesman Commission Automatically calculate salesmen commissions based on collection or invoice issue Provide reports monitor and evaluate salesmen performance Our Software Package > Sales

46 Features and Functions
D. Pricing and Discounting Define different Pricing policies based on customers ,customers groups and the items Define different price lists Define manual or automatic discounts based on items or customers Our Software Package > Sales

47 Sales System (SS) Forms & Reports
Our Software Package > Sales

48 Customers Max credit limit and credit limit days 1
Customer address, , web site, telephones, contact persons 2 3 Integrated with general ledger module 3 1 2 Our Software Package > Sales

49 Delivery Note 3 1 Different Departments Multi-Units for items 2 1
Require higher level confirmation to be posted or canceled 3 2 Our Software Package > Sales

50 Sales Invoice 1 Different Departments
13 Direct sales invoice or sales invoice based on delivery order 2 Integrated with general ledger module 3 1 2 4 Multi-Units for items Accepting bonus items 5 Discount on items and discount on all the invoice 3 6 7 Customer expenses and services can be added to the final cost of items 4 6 5 8 Auto calculation for item cost and item profit Payment information can be added 11 9 12 10 International barcode can be used to identify items 9 8 Qty in all stores can be checked while issue the invoice 11 10 12 Salesman commission can be viewed while issue the invoice 7 6 Require higher level confirmation to be posted or canceled 13 Our Software Package > Sales

51 Services Invoice 1 Different Departments
Integrated with general ledger module 2 1 Amount of invoice can be overloaded on cost centers 3 4 Discount on invoice 2 3 4 Our Software Package > Sales

52 Sample Report : Statement of Accounts for Customers
Statement of accounts showing Open Balance Total transactions Balance after every transactions Aging for credit invoices 1 Our Software Package > Purchase System

53 Sample Report: Customer Credit Aging
Hundreds of new and unfamiliar reports 1 As an example a report shown represent the aging of credit invoices for each Customer for periods : 0-30 days 31-60 days 61-90 days days days days >360 days 2 Our Software Package > Purchase System

54 Sample Report: Customer Credit Invoices
Hundreds of new and unfamiliar reports 1 As an example a report shown represent summary of sales invoices during certain periods. 2 Drill down button for analysis. By pressing it , shows more detail about each line 3 001744 001744 Our Software Package > Purchase System

55 Sample Report with Graph: Monthly Net Sales Comparison
Graphical representation of data for hundreds of reports 1 As an example a report shown compare the total sales in each month of this year and compare it with any other year, and represent this data graphically. 2 2 1 Our Software Package > Purchase System

56 Sample Report with Graph: Department Sales Comparison
Graphical representation of data for hundreds of reports 1 As an example a report shown compare the total sales in each month of this year and compare it with any other year, and represent this data graphically. 2 2 1 Our Software Package > Purchase System

57 7. Stock Control System (SCS)
Overview: Successful, well-organized businesses rely heavily on their inventory management system to make certain they have adequate inventory levels to satisfy their customers. The Stock Control module for the Bright Information System provides this level of control by offering high-end features normally reserved for large companies, including: serial number tracking and multi-warehouse support. Improved customer service leads to increased profitability. And, when integrated with our Accounts Receivable and Sales modules, Inventory Control can significantly boost your customer service levels while operating as the cornerstone of an effective manufacturing or distribution solution. Our Software Package > Stock Control

58 Features and Functions
A. Inventory Structure Define Multiple warehouses Define sub inventories for each warehouse including work-in-process and finished-goods items Define stock location structure Define your own transaction type Our Software Package > Stock Control

59 Features and Functions
B. Item Definition Create item master file that can assign items to all warehouses Set two unique numbers for each item code/part numbers Categorize items in main/sub groups value inventory using different costing methods Our Software Package > Stock Control

60 Features and Functions
C. Forecasting and Replenishment use different reorder-point for each item in each warehouse Use min, max techniques define several alternatives for each item Our Software Package > Stock Control

61 Features and Functions
D. Item Movement Receive items from vendors, work in process and user defined sources Issue items to the shop floor, sales orders, user defined sources Receive returned items from customers Return items to vendors Transfer items between warehouses Our Software Package > Stock Control

62 Features and Functions
E. Physical Inventory Use system-generated tags View adjustment prior to actual update of item balance Our Software Package > Stock Control

63 Items Definition 1 Different items categories Different units 2 3
Different item nature [ Normal, Expiry, Serial Number, Row Material, Package ] 12 4 Up to 5 sales price lists for the same item 1 2 5 3 Slow moving policy 5 6 Image for the item 7 Multi-code for the same item [international code, company code, supplier code,…] 7 9 8 Issue barcode for items 6 4 Suppliers providing the item 9 10 Quantity and profit margin for each sell price 8 11 10 11 Quantity in each store 8 12 Transfer data to excel Our Software Package > Stock Control

64 Items Within Stores 1 Item place within the store
Minimum quantity, maximum quantity, reorder quantity 2 1 3 Auto calculation for average cost and last purchase price 5 4 Quantity in store 5 Profit margin for each sell price 2 4 Expiry information for expiry items 6 3 6 6 Our Software Package > Stock Control

65 Stock In 1 Linked with GL Posting document automatically or after reviewed by higher level user 2 3 Cancel posted document under security 4 3 2 Print barcode for receiving items 4 5 1 Load the cost of items to specific project 5 Our Software Package > Stock Control

66 Stock Transfer Allow you to define unlimited numbers of stores and transfer items from store to another 1 2 Linked with GL 3 Posting document automatically or after reviewed by higher level user 5 2 6 1 4 Cancel posted document under security 4 3 5 Work with barcode 6 Print barcode for transferred items Our Software Package > Stock Control

67 Sample Report: Item Card
Open Balance for item in specific date 1 1 2 Incoming quantities, cost and total 2 3 4 5 3 Outgoing quantities, cost and total Balance quantities, cost and total 4 Auto calculation for average cost 5 Our Software Package > Stock Control

68 Sample Report: Stores Evaluation
1 Evaluation for some items in store at any date 1 Our Software Package > Stock Control

69 Sample Report: Stores Evaluation
System allows to define min quantity, max quantity and reorder quantity 1 2 2 Issue reports telling quantities on stores and quantities to order to reach reorder quantity or min quantity or max quantity 1 Our Software Package > Stock Control

70 Sample Report with Graph: Groups Evaluation Graphically
Graphical representation of data for hundreds of reports 1 As an example a report shown evaluate each group of items in specific store and represent this data graphically. 2 1 2 Our Software Package > Stock Control

71 Sample Report with Graph: Stores Evaluation Graphically
Graphical representation of data for hundreds of reports 1 As an example a report shown evaluate each group of items in specific store and represent this data graphically. 2 1 2 Our Software Package > Stock Control

72 2 About us

73 Bright Information Systems (BIS)
We are one of the leading companies in the Middle East that provides Information Technology Solutions and Business Services for the last 15 years. Integrity… Innovation… Initiative… - enabling us to advise and implement the most up- to-date solutions for our customers. We have a team of highly qualified professionals who are heavily trained and experienced to work with the most advanced technologies as system developers, designers, technical supports and programmers. Welcome & Introduction > Our Company

74 Thank You!!! Al Sadd Street P.O. Box 5583, Doha – Qatar
Tel. (+974) Fax. (+974) Website: Thank You!!!


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