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Bright Information Systems © 2011 1 Welcome & Introduction > COMPANY & PRODUCT PRESENTATION.

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Presentation on theme: "Bright Information Systems © 2011 1 Welcome & Introduction > COMPANY & PRODUCT PRESENTATION."— Presentation transcript:

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2 Bright Information Systems © Welcome & Introduction > COMPANY & PRODUCT PRESENTATION

3 Bright Information Systems © 2011 ERP Solutions for your company Our software solutions give your business the integrated management tools you need to meet your requirements today and anticipate the needs of tomorrow. Our software solutions give your business real-time information with result that you manage proactively, make timely action, and simplify your business processes. Our software solutions give your business the highest, most secured business solutions with our three (3) levels of security settings and group policy setup for users. 2 Our Product SummaryWelcome & Introduction >

4 Bright Information Systems © 2011 Why choose BIS? 3 Welcome & Introduction >Our Product Summary

5 Bright Information Systems © 2011 Welcome & Introduction >Our Product Summary 4

6 Bright Information Systems ©

7 Purchasing Orders Marketing Letters of Guarantee Letters of Guarantee Customers Suppliers Payroll & Personnel Payroll & Personnel Accounts Receivable Accounts Receivable Accounts Payable Accounts Payable Fixed Assets General Ledger Stock Control Stock Control Letters of Credit Order Sales Purchasing 6 Welcome & Introduction >Our Product Summary Rental

8 General Ledger / Budget Management system Fixed Assets Management system Purchase / Order Management system Sales Management system Stock Control Management system Payroll Management system Personnel Management system Human Resource Management system Contracting System -Customers Contracting system -Contractors Rental Management system Transportation Management System Consultation Management System Security / Audit Management system

9 Bright Information Systems © General Ledger System (GLS) Overview: General Ledger module is the heart of our business accounting solution and is our most powerful module. Combining flexibility with ease of use, General Ledger gives you the critical information you need to make timely and informed business decisions. Accurate financial statements and associated reports generated by a general ledger system are critical for timely decision making. Therefore, it is imperative that a general ledger system be powerful, flexible, and informative to management, yet still be easy to use and operate. With Bright Information System, you can rest assured that your crucial accounting information is precise and accessible whenever and wherever you need it. 8 General LedgerOur Software Package >

10 Bright Information Systems © 2011 Features and Functions 9 General Ledger Our Software Package > A. Account Structures Multi-level Chart of Accounts with opening balance for each account Support multi-company with different chart of accounts Customize each account using Bright-numeric segments Classify the accounts into logical groups (Assets, Liabilities.. etc. ) Define your accounting calendar periods

11 Bright Information Systems © 2011 Features and Functions 10 General Ledger Our Software Package > B. Journal Entries Consolidated financial reports for multi-company organizations Enter journals in any period/future periods Control accounting periods (multiple open periods, reopen periods) Set multiple journal codes Post automatically Perform year-end close automatically

12 Bright Information Systems © 2011 Features and Functions 11 General Ledger Our Software Package > C. Cost Center Multi-level cost centers. Cost centers based Budget. Cost center/account codes are separated. Account/cost centers combinations can be created when entering transaction

13 Bright Information Systems © 2011 Features and Functions 12 General Ledger Our Software Package > D. Multicurrency Accounting Foreign currencies rates are dynamically changed on daily or monthly basis. Automatically perform currency conversion. Local currency is not enforced during transaction.

14 Bright Information Systems © 2011 Features and Functions 13 General Ledger Our Software Package > E. Budgeting Define any numbers of budget. Multi-Periods. Multi-Currency. Account/Cost centers based

15 Bright Information Systems © 2011 General Ledger Forms & Reports 14 General Ledger Our Software Package >

16 Bright Information Systems © General Ledger Our Software Package > Financial Years / Periods Form Financial Years / Periods Form Unlimited number of financial year 1 Automatic creation for periods 2 Start Date & End Date Gregorian and Hajri for each period 3 Closing and reopen closing periods under security / Perform year-end close automatically

17 Bright Information Systems © General Ledger Our Software Package > Chart of Accounts Form Chart of Accounts Form 1 English – Arabic language 2 Supporting multi-company Chart of account for each company 3 Unlimited level for chart of account 4 Consolidated financial reports 5 Export to excel 6 Different currency for each account 7 Account report classification Balance Sheet Profit and Loss Trading Account type classification Assets Liabilities & Equity Income Expenses

18 Bright Information Systems © General Ledger Our Software Package > Journal Entry Local Currency Journal Entry Local Currency Classification for Journals Support multi-department Support check information (check number, check date, bank, check status) Support cost center 4 4 Different style for printing journal entries ( include cost centers, check information,… in printing) 5 5 Manual or automatic distribution on invoices for aging reports 6 6 Copy / reverse / post / unpost journals 7 7 Complex search support searching by any combination of the following Journals in certain period Journals of certain type Journals contain transaction on certain account Total of journal value Journal entry with certain value Journals with certain currency Search by bank, check no, check date Search by any word on the description of journal 8 8

19 Bright Information Systems © General Ledger Our Software Package > Journal Entry with Currencies Journal Entry with Currencies 1 Currencies transaction 1 2 Auto calculation for exchange rate 2 3 Auto calculation for local currency transaction 3

20 Bright Information Systems © General Ledger Our Software Package > Bank Reconciliation Bank Reconciliation 1 Reconciliation with different currencies 1 2 Showing balance as per bank 2 3 Showing balance as per company book 3 4 Showing difference in amount not realized in bank 4 5 Printing reconciliation reports and showing details of amount not realized in bank 5

21 Bright Information Systems © General Ledger Our Software Package > Trial Balance by Transactions Trial Balance by Transactions 1 Trial Balance Showing Open balance Transactions Balance 1 2 Only sub accounts or main accounts or both 2 3 From any level to any level 3 4 From Cost center to Cost Center 4 5 Only post transaction or all transactions (posted and unposted ) 5 6 Transfer trial balance to excel 6 7 Printing Trial Balance Report 7

22 Bright Information Systems © General Ledger Our Software Package > Trial Balance Monthly Comparison Accumulating Trial Balance Monthly Comparison Accumulating 1 Showing trail Balance by monthly transactions 1 2 Transfer trial balance to excel 2

23 Bright Information Systems © General Ledger Our Software Package > Sample Report : Statement of Account Sample Report : Statement of Account Statement of accounts showing: Open Balance Total transactions Balance after every transactions Button showing the detail of each transaction

24 Bright Information Systems © General Ledger Our Software Package > Sample Report : Cost Center Sample Report : Cost Center Statement of Cost Center showing: Open Balance Total transactions Balance after every transactions Button showing the detail of each transaction

25 Bright Information Systems © General Ledger Our Software Package > Sample Report : Balance Sheet Comparison Sample Report : Balance Sheet Comparison 1 Balance Sheet by comparison Monthly comparison quarterly comparison BI annual comparison Annual comparison 2 Button showing details of any value appear in the balance sheet 1 2

26 Bright Information Systems © General Ledger Our Software Package > Sample Report with Graph: Sample Report with Graph: Income & Expenses Monthly Comparison Income & Expenses Monthly Comparison 1 Graphical representation of date for hundreds of reports 1 2 As an example a report shown compare the income and expenses for every month and represent this data graphically 2

27 Bright Information Systems © General Ledger Our Software Package > Sample Report with Graph: Sample Report with Graph: Debit Account Monthly Comparison Debit Account Monthly Comparison 1 Graphical representation of date for hundreds of reports 1 2 As an example a report shown compare the total expenses in each month of this year and compare it with any other year, and represent this data graphically. 2

28 Bright Information Systems © General Ledger Our Software Package > Sample Report with Graph: Sample Report with Graph: Profit & Loss Monthly Comparison Profit & Loss Monthly Comparison 1 Graphical representation of date for hundreds of reports 1 2 As an example a report shown compare the total profit in each month of this year and compare it with any other year, and represent this data graphically. 2

29 Bright Information Systems © General Ledger Our Software Package > Sample Reports: Drill-Down Feature Sample Reports: Drill-Down Feature 154,

30 Bright Information Systems © Purchase System (PS) 29 Overview: Managing inventory cycles and maintaining adequate stock levels can be complex processes without the right management tools. When used in conjunction with Accounts Payable, the Stock Control module contains extensive purchase order features designed to help you maintain accurate inventory records and streamline your purchasing processes. Built to save you time and ensure that you never run out of key items, purchase orders can be automatically generated when your on-hand quantity falls below a specified minimum level. PurchaseOur Software Package >

31 Bright Information Systems © 2011 Features and Functions 30 Our Software Package > A. Supplier Structure Classify the suppliers into different Groups Define all expenses related to the purchasing process Aged Creditors Analysis Bright Purchasing is integrated with Inventory control, Payables and GL Purchase

32 Bright Information Systems © 2011 Features and Functions 31 Our Software Package > B. Purchase Order Processing Create requisition before a Purchase Order to enhance purchasing control (option) Apportion costs over unlimited number of different expense codes - by value or by percentage Create multiple shipments with different dates for a single purchase order Monitor the ordered items during purchase order processing Automatically adjust stock value when items are received according to the valuing method Purchase

33 Bright Information Systems © 2011 Purchase System Forms & Reports 32 General Ledger Our Software Package >

34 Bright Information Systems © Purchase System Our Software Package > Suppliers Suppliers 1 Different currencies 1 2 Credit Limit days 2 3 Integrated with general ledger module 3 4 Supplier address, , web site, telephones, contact persons 4

35 Bright Information Systems © Purchase System Our Software Package > Purchase Quotations Purchase Quotations 1 Different Departments 1 2 Different currencies 2 3 Compare different quotations and highlight the best price 4 Multi-Units for items 4 5 Accepting bonus items 5 6 Discount on items and discount on all the invoice 6 7 Supplier expenses and local expenses with different currencies can be added to the final cost of items. 7 8 Auto calculation for the final item cost 8 9 Require higher level confirmation to be posted or canceled 9 6

36 Bright Information Systems © Purchase System Our Software Package > Purchase Order Purchase Order 1 Different Departments 1 2 Direct purchase order or purchase order based on quotations 2 3 Automatic update for order status [ not delivered, partially delivered, totally delivered, partially delivered and canceled remaining quantity] 3 4 Partially Shipments for orders 4 5 Different currencies 5 6 Multi-Units for items 6 7 Accepting bonus items 7 8 Discount on items and discount on all the invoice 8 9 Supplier expenses and local expenses with different currencies can be added to the final cost of items Auto calculation for the final item cost Payment terms can be added Require higher level confirmation to be posted or canceled

37 Bright Information Systems © Purchase System Our Software Package > Purchase Invoice Purchase Invoice 1 Different Departments 1 2 Direct purchase invoice or purchase invoice based on order 2 3 Integrated with general ledger module 3 4 Different currencies 4 5 Multi-Units for items 5 6 Accepting bonus items 6 7 Discount on items and discount on all the invoice 7 8 Supplier expenses and local expenses with different currencies can be added to the final cost of items. 8 9 Auto calculation for the final item cost 9 10 Payment terms can be added International barcode can be used to identify items 12 Print barcode for items Require higher level confirmation to be posted or canceled 13 7

38 Bright Information Systems © Purchase System Our Software Package > Sample Report: Supplier Statement Sample Report: Supplier Statement 1 Statement of accounts by different currencies 1 2 Statement of accounts showing Open Balance Total transactions Balance after every transactions 2

39 Bright Information Systems © Purchase System Our Software Package > Sample Report: Supplier Credit Aging Sample Report: Supplier Credit Aging 1 Hundreds of new and unfamiliar reports 1 2 As an example a report shown represent the aging of credit invoices for each supplier for periods : 0-30 days days days days days days >360 days 2

40 Bright Information Systems © Purchase System Our Software Package > Sample Report: Purchase Invoices Sample Report: Purchase Invoices 1 Hundreds of new and unfamiliar reports 1 2 As an example a report shown represent summary of purchases invoices during certain periods. 2 3 Drill down button for analysis by pressing it shows more detail about each line

41 Bright Information Systems © Purchase System Our Software Package > Sample Report with Graph: Sample Report with Graph: Monthly Net Purchase Comparison Monthly Net Purchase Comparison 1 Graphical representation of data for hundreds of reports 1 2 As an example a report shown compare the total purchase in each month of this year and compare it with any other year, and represent this data graphically. 2

42 Bright Information Systems © Purchase System Our Software Package > Sample Report with Graph: Sample Report with Graph: Department Purchase Department Purchase 1 Graphical representation of data for hundreds of reports 1 2 As an example a report shown compare the total purchase in each month of this year and compare it with any other year, and represent this data graphically. 2

43 Bright Information Systems © Sales System (SCS) 42 Overview: When it comes to selling, it helps to have as much information about the customer and your products as possible. With the Sales module for Bright Information System, your companys sales staff can easily access a variety of useful customer information, including past purchase histories, shipping addresses, credit card information, and much more. In addition, Sales System can be set up to alert your sales staff when a customer exceeds a credit limit. A hold can then be put on the order until the customers standing with your organization improves. All this while processing quotes, sales orders, and invoices! Simply put, Bright Information System Sales Module can increase sales efficiency and, in turn, lead to greater success. SalesOur Software Package >

44 Bright Information Systems © 2011 Features and Functions 43 Sales Our Software Package > A. Customer Structure Categorize customers into different Groups Classify customers to main and sub customers Define different main / sub sales area

45 Bright Information Systems © 2011 Features and Functions 44 Sales Our Software Package > B. Credit Checking and Aging Automatically check credit limits during order taking Aging debit reports per customer as balance or detailed transaction

46 Bright Information Systems © 2011 Features and Functions 45 Sales Our Software Package > C. Salesman Commission Automatically calculate salesmen commissions based on collection or invoice issue Provide reports monitor and evaluate salesmen performance

47 Bright Information Systems © 2011 Features and Functions 46 Sales Our Software Package > D. Pricing and Discounting Define different Pricing policies based on customers,customers groups and the items Define different price lists Define manual or automatic discounts based on items or customers

48 Bright Information Systems © 2011 Sales System (SS) Forms & Reports 47 SalesOur Software Package >

49 Bright Information Systems © Sales Our Software Package > Customers Customers 1 Max credit limit and credit limit days 2 Customer address, , web site, telephones, contact persons 3 Integrated with general ledger module 1 2 3

50 Bright Information Systems © Sales Our Software Package > Delivery Note Delivery Note 1 Different Departments 2 Multi-Units for items 3 Require higher level confirmation to be posted or canceled 1 2 3

51 Bright Information Systems © Sales Our Software Package > Sales Invoice Sales Invoice 1 Different Departments 2 Direct sales invoice or sales invoice based on delivery order 3 Integrated with general ledger module Multi-Units for items 4 Accepting bonus items Discount on items and discount on all the invoice 6 7 Customer expenses and services can be added to the final cost of items 7 8 Auto calculation for item cost and item profit 9 Payment information can be added 10 International barcode can be used to identify items 11 Qty in all stores can be checked while issue the invoice 12 Salesman commission can be viewed while issue the invoice 13 Require higher level confirmation to be posted or canceled

52 Bright Information Systems © Sales Our Software Package > Services Invoice Services Invoice 1 Different Departments 2 Integrated with general ledger module 3 Amount of invoice can be overloaded on cost centers Discount on invoice 4

53 Bright Information Systems © Purchase System Our Software Package > Sample Report : Statement of Accounts Sample Report : Statement of Accounts for Customers for Customers Statement of accounts showing Open Balance Total transactions Balance after every transactions Aging for credit invoices 1

54 Bright Information Systems © Purchase System Our Software Package > Sample Report: Customer Credit Aging Sample Report: Customer Credit Aging 1 Hundreds of new and unfamiliar reports 2 As an example a report shown represent the aging of credit invoices for each Customer for periods : 0-30 days days days days days days >360 days

55 Bright Information Systems © Purchase System Our Software Package > Sample Report: Customer Credit Invoices Sample Report: Customer Credit Invoices 1 Hundreds of new and unfamiliar reports 2 As an example a report shown represent summary of sales invoices during certain periods. 3 Drill down button for analysis. By pressing it, shows more detail about each line

56 Bright Information Systems © Purchase System Our Software Package > Sample Report with Graph: Sample Report with Graph: Monthly Net Sales Comparison 1 Graphical representation of data for hundreds of reports 2 As an example a report shown compare the total sales in each month of this year and compare it with any other year, and represent this data graphically. 1 2

57 Bright Information Systems © Purchase System Our Software Package > Sample Report with Graph: Sample Report with Graph: Department Sales Comparison 1 Graphical representation of data for hundreds of reports 2 As an example a report shown compare the total sales in each month of this year and compare it with any other year, and represent this data graphically. 1 2

58 Bright Information Systems © Stock Control System (SCS) 57 Overview: Successful, well-organized businesses rely heavily on their inventory management system to make certain they have adequate inventory levels to satisfy their customers. The Stock Control module for the Bright Information System provides this level of control by offering high-end features normally reserved for large companies, including: serial number tracking and multi-warehouse support. Improved customer service leads to increased profitability. And, when integrated with our Accounts Receivable and Sales modules, Inventory Control can significantly boost your customer service levels while operating as the cornerstone of an effective manufacturing or distribution solution. Stock ControlOur Software Package >

59 Bright Information Systems © 2011 Features and Functions 58 Our Software Package > A. Inventory Structure Define Multiple warehouses Define sub inventories for each warehouse including work-in-process and finished-goods items Define stock location structure Define your own transaction type Stock Control

60 Bright Information Systems © 2011 Features and Functions 59 Our Software Package > B. Item Definition Create item master file that can assign items to all warehouses Set two unique numbers for each item code/part numbers Categorize items in main/sub groups value inventory using different costing methods Stock Control

61 Bright Information Systems © 2011 Features and Functions 60 Our Software Package > C. Forecasting and Replenishment use different reorder-point for each item in each warehouse Use min, max techniques define several alternatives for each item Stock Control

62 Bright Information Systems © 2011 Features and Functions 61 Our Software Package > D. Item Movement Receive items from vendors, work in process and user defined sources Issue items to the shop floor, sales orders, user defined sources Receive returned items from customers Return items to vendors Transfer items between warehouses Stock Control

63 Bright Information Systems © 2011 Features and Functions 62 Our Software Package > E. Physical Inventory Use system-generated tags View adjustment prior to actual update of item balance Stock Control

64 Bright Information Systems © Stock Control Our Software Package > Items Definition Items Definition 1 Different items categories 2 Different units Different item nature [ Normal, Expiry, Serial Number, Row Material, Package ] 3 Up to 5 sales price lists for the same item 4 Slow moving policy 5 Image for the item 6 Multi-code for the same item [international code, company code, supplier code,…] 7 Issue barcode for items Suppliers providing the item Quantity and profit margin for each sell price 10 Quantity in each store 11 Transfer data to excel

65 Bright Information Systems © Stock Control Our Software Package > Items Within Stores Items Within Stores 1 Item place within the store 2 Minimum quantity, maximum quantity, reorder quantity Auto calculation for average cost and last purchase price 3 Quantity in store 4 Profit margin for each sell price 5 Expiry information for expiry items

66 Bright Information Systems © Stock Control Our Software Package > Stock In Stock In 1 Linked with GL 2 Posting document automatically or after reviewed by higher level user Cancel posted document under security 3 Print barcode for receiving items 4 Load the cost of items to specific project

67 Bright Information Systems © Stock Control Our Software Package > Stock Transfer Stock Transfer 1 Allow you to define unlimited numbers of stores and transfer items from store to another 2 Linked with GL Posting document automatically or after reviewed by higher level user 3 Cancel posted document under security 4 Work with barcode 5 Print barcode for transferred items

68 Bright Information Systems © Stock Control Our Software Package > Sample Report: Item Card Sample Report: Item Card 1 Open Balance for item in specific date 2 Incoming quantities, cost and total Outgoing quantities, cost and total 3 Balance quantities, cost and total 4 Auto calculation for average cost

69 Bright Information Systems © Stock Control Our Software Package > Sample Report: Stores Evaluation Sample Report: Stores Evaluation 1 Evaluation for some items in store at any date 1

70 Bright Information Systems © Stock Control Our Software Package > Sample Report: Stores Evaluation Sample Report: Stores Evaluation 1 System allows to define min quantity, max quantity and reorder quantity 1 2 Issue reports telling quantities on stores and quantities to order to reach reorder quantity or min quantity or max quantity 2

71 Bright Information Systems © Stock Control Our Software Package > Sample Report with Graph: Groups Evaluation Graphically Sample Report with Graph: Groups Evaluation Graphically 1 Graphical representation of data for hundreds of reports 1 2 As an example a report shown evaluate each group of items in specific store and represent this data graphically. 2

72 Bright Information Systems © Stock Control Our Software Package > Sample Report with Graph: Stores Evaluation Graphically Sample Report with Graph: Stores Evaluation Graphically 1 Graphical representation of data for hundreds of reports 1 2 As an example a report shown evaluate each group of items in specific store and represent this data graphically. 2

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74 Bright Information Systems © enabling us to advise and implement the most up- to-date solutions for our customers. We have a team of highly qualified professionals who are heavily trained and experienced to work with the most advanced technologies as system developers, designers, technical supports and programmers. We are one of the leading companies in the Middle East that provides Information Technology Solutions and Business Services for the last 15 years. 73 Bright Information Systems (BIS) Our CompanyWelcome & Introduction >

75 Al Sadd Street P.O. Box 5583, Doha – Qatar Tel. (+974) Fax. (+974) Website:


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