2 : Fax Capturing & Routing System : Correspondences System Incoming Outgoing with Linking: Bank Signature Capturing System: Document Routing System, Document Workflow System: Document Management & Archiving System, Encryption & Clipping, Zonal Security & Compression
3 WHAT IS EASY DMS?EasyDMS is part of EasySolutions systems, and it is a Document management, archiving, Routing, and Workflow system that Stores scanned Documents, and existing Electronic files, and makes them available for easy retrieval, Sharing, and distribution.Having a robust scanning module, EasyDMS allows users to scan paper documents from a scanner, or images from a built in camera, or a USB Camera, and import electronic files or an entire directory of files, the system is designed to allow for distributing the capturing process among several stations, who can work simultaneously on the same batches of captured documents with great performance and efficiencyCaptured documents can be distributed using MMS, alerts can be sent via SMS, , And/Or EasyDMS Alerts.
4 WHY EASY DMS?Built based on practical experience in the middle east region, and based on 5 universal systems, by grouping all of their features together, and adding more exclusive featuresTested on several environments of database engines and Windows operating systems including Windows 7, Windows bit.Extremely high performance, independent of data size, or scanned image sizeSupports MS ACCESS, MYSQL, ORACLE, MS SQL database enginesSupports sending customized s, Exporting Documents, either on Client or Server Sides.Supports sending customized SMS messages to users and customers.Voice Alerts
5 WHY EASY DMS? Single Sign On Supports easy document routing functionality, with commenting capability.Built in, out of the box document workflow.Supports viewing charts.Audit control for tracking employees performanceCustomized reports for search results.Very Simple User Interface (All In One Interface)Quick Implementation & Installation
6 WHY EASY DMS?Integration with almost all ODBC database on client side And/or Server side.Supports all kinds of documents, Audio, Video, Office 2007, Office Plus2010, Office 2013, Images, AutoCAD drawings…etc.Document Encryption for highly classified information for all file types, this feature makes hackers, and unauthorized users even IT administrators unable to view classified data even when they are super usersDocument Security which allows users to or not to view documents inside cabinets.Functional Security which disables or enables some/all functionality of the system
7 WHY EASY DMS?SQL Filter Security which blocks certain documents in the archive based on defined rules, like dates, amounts, departments, document types …etc.Multiple viewers, with thumbnail viewer capability for tiff files.Universal File Format Export (Original, Tiff, XML)No Development required – out of the box solutionImport Active Directory users from LDAP, Or Create EasyDMS UsersHierarchical Archive Structure, similar to original organization structure, in both Arabic and EnglishExclusive Dynamic Taxonomy Result List Viewer
8 WHY EASY DMS?Supports Arabic and English Languages in the following areas:InterfaceMessagesArchive namesArchive Field NamesFields ContentDrop Down Listsbody and subject.
9 WHY EASY DMS? Competitive Prices HIGH ROI Technical team has more than 9 practical years of experience in this field with more than 150 successful implementations in the Middle East.Document ClippingDocument EncryptionDocument Zonal SecurityDocument CompressionBuilt in Zonal OCR, and Barcode Splitting and OCR functionality
11 EASY DMS AND BACKLOGEasyDMS is perfect for handling millions of backlog documents, whether it will be used as a backlog tool which will export to an existing DMS system, or as a total solution for capturing and retrieving backlog documents.The backlog process requires no additional database licenses, or special environment, as the output is simply images, and database records or XML files.Distribute Work Easily among Capturing, Indexing, and QA stations
15 Other Systems EasyDMS Feature Relatively HighCost EffectiveCostLonger RelativelyMinimalImplementation TimeMultiple Dialogs per screenAll In One Simple InterfaceInterfaceMost systems support only server side integrationClient side as well as server side IntegrationIntegrationNot Supported Yet for most systemsSupportedOffice 2010, Windows 7 supportNot AllAllSupported File Formats
16 Other Systems EasyDMS Feature Not supported in all aspects by some vendorsSupported in all aspectsArabic Language SupportSome systems are not easy either for end users, administrators, or bothVery Easy for End Users and AdministratorsEase Of UseSome systems take long time to display large documentsAs good as other universal systems, very fast in viewing large sized documentsPerformanceSo many systems support only MS SQL, and/or ORACLEMS ACCESSMS SQLMy SQLORACLEODBC support
17 Other Systems EasyDMS Feature Some systems do not have such functionality, and if they had it, there's a big chance that it would be complicated for end users to useAvailable and very simple to useDocument RoutingSome systems do not support alertingSupported by outlook s, SMS, and EasyDMS AlertsAlertingUpdates comes only in service packs and based on company policy onlyImmediate support, source code is localSupport for client special demandsNot All Systems have encryption, some systems will force you to purchase the costly enterprise version to get such featureOut of the box implementationDocument Encryption