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Air Racing Start to Finish an Air Race Classic (ARC) overview Are you ready to race? Are you ready to volunteer? The Air Race Classic, Inc. is a nonprofit.

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Presentation on theme: "Air Racing Start to Finish an Air Race Classic (ARC) overview Are you ready to race? Are you ready to volunteer? The Air Race Classic, Inc. is a nonprofit."— Presentation transcript:

1 Air Racing Start to Finish an Air Race Classic (ARC) overview Are you ready to race? Are you ready to volunteer? The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

2 Welcome to the Air Race Classic! As Pilots flying the Classic: You will embark on a remarkable journey where you will learn more about yourself and your pilot skills than you could imagine. You will become part of a rich history following in the shadows of pioneering female aviators Louise Thaden, Amelia Earhart, Gladys ODonnell, Phoebe Omlie and many others. You will feel the heart-pounding thrill of flybys, enjoy the camaraderie of other female aviators sharing your passions, meet some incredible people along the way as you experience the majesty of cross-country flight. Having the Air Race Classic fly in your area leaves an excitement for your community that cant be easily matched! The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 2

3 3 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 Some of the many Air Race Classic Women Encouraging **** Educating *** Preserving Tradition *** Increasing Awareness*** Demonstrating Womens Roles in Aviation Today

4 Air Race Classic Mission Encourage & Educate Women Pilots Increase Public Awareness of General Aviation Demonstrate Womens Roles in Aviation Preserve & Promote Pioneering Aviation Women Traditions The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 4

5 Introduction This Start to Finish race overview includes: Whether you are flying, volunteering or thinking of becoming involved in the future, enjoy the presentation and consider supporting the Air Race Classic. 5 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 1.Pre-Race Planning & Preparation 1.How to Enter / How to Volunteer 2.Flight Crew 3.Aircraft 4.Volunteers - Support 2.Start Activities 3.Flying the Classic 4.The Terminus 5.After the Race 6.Air Race Classic Sponsors 7.Additional Information

6 Pre-Race Planning How to Enter or Volunteer The Air Race Classic is an annual VFR all women cross-country race flown in official ARC daylight hours. Teams enter either Competition (for prizes) or Non-Competition (for experience) class. College teams compete for their own trophy. What Racers need to get started: Order a Race Registration Kit from the ARC website Review the Rules Choose your Crew Select your Airplane Make a commitment Complete ARC Entry Forms - Entry deadline is APRIL 15 th Interested in Volunteering? Contact info@airraceclassic.orginfo@airraceclassic.org Check this years race route to see if theres a location near you. Racing or volunteering, catch the excitement! 6 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

7 Pre-Race Planning Race Teams & Airplanes READ THE RULES... READ THE RULES Review Requirements for Crew, Aircraft and Flight Procedures Highlight important points Ask questions on anything that is not clear Flight Crews – the minimum is pilot & co-pilot. Optional teammates, dependent on airplane capacity, can participate and provide team support riding as passengers. Airplane – Certificated, non-turbo, non-experimental airplanes capable of operating at continuous full power for the race are eligible for entry. Review current race rules for details. Contact airplane@airraceclassic.org with questions.airplane@airraceclassic.org 7 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

8 Pre-Race Planning Flight Crew Checklist For Pilot & Copilot: FAA Pilot Certificate Current FAA Medial Current FAA Flight Review (BFR) Pilot or co-pilot must have an instrument rating or minimum 500 hours PIC For optional Teammates, riding in passenger seats: FAA Pilot Certificate OR FAA Student Pilot Certificate FAA Medical (current is not required) 8 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

9 Pre-Race Planning Flight Crew Planning Plan your team strategy Study the Route – Its different every year! What airspace will you encounter? Know the terrain & obstacles Study the flyby airports Understand weather patterns Involve your mechanic, friends and family Consider What Ifs? Any team backup plans needed? Get ready for one of the greatest aviation adventures! 9 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

10 Pre-Race Planning Flight Resource Management Get to know your team members Learn each others strengths & weaknesses; use them to your teams advantage Be Professional - practice patience - during the race, things can happen quickly, for a moment personalities can conflict, be professional. Prepare for the unexpected. Use your ARC Mother Birds as a resource First Timers are matched with more experienced Racers Contact them with your questions Get to know them before the race They are experienced racers who are there to help. 10 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

11 Pre-Race Planning Flight Crew Responsibilities Discuss finances with your team How will you share the costs? Who will be in charge of an accounting? How will race expenses be paid? Coordinate duties with your team members Divide duties Who will fly (one or both)? Who will navigate? Keep track of timing? Obtain a stop watch that s easily operated. Create a personal checklist Logbooks, certificate, medical Personal items – any special foods/medicines? Create team checklist Verify all current VFR/IFR charts to get to and from the race VFR Charts for race route current? Race related items: ARC Rules, stopwatch, etc. 11 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

12 Pre-Race Planning Flight Preparation Fly your airplane – Practice the basics – Practice as a team. Proficiency - Be comfortable flying at high speed and low altitude as flybys are often as low as 200 ft AGL Know your aircraft systems: NOW is the time to practice using the GPS, navigational equipment, auto-pilot, weather equipment and all other aircraft systems. Know your airplanes fuel burn – practice at race speed. It is your responsibility not to run out of fuel during the race! Know your engine - how it performs – monitor the gauges. 12 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

13 Pre-Race Planning Airplane Preparation - Logbooks Logbooks and documentation All logbooks, documentation & placards, must be valid & present Well organized paperwork assists in faster and smoother ARC processing Airplane Documents – ARROW Verify Airworthiness Certificate, Registration, Weight & Balance, FAA approved flight manuals Verify insurance Familiarize yourself with airplane logbooks Mark logbooks for easy reference: Last Annual Inspection Transponder & Pitot Static Checks ELT Due Date Airplane modifications affecting speed Complete all required ARC forms and bring to Start 13 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

14 Pre-Race Planning Airplane Preparation - Maintenance Review the Airplane with a certified FAA Mechanic Thoroughly check the airplane together Verify all modifications are properly documented with (STCs, 337 forms and logbook entries) Verify all Airworthiness Directives are individually signed off Identify items needing completion pre-race; allow time for post maintenance flight testing Repair small items now so they do not become major problems during the race Complete the basics, like oil changes Plan for en route maintenance before, during or after race. 14 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

15 Pre-Race Planning Airplane Preparation – Final Touches Review ARC Rules & Regulations Create/Review your Airplane Checklist Applying ARC Race Numbers Verify items and tools necessary for getting to ARC Start, Flying the Race and returning from ARC Terminus Tie down stakes & ropes are ARC MANDATORY Review & update Survival Gear Review ARC Rules & Regulations Clean out the airplane – remove spare stuff not needed 15 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

16 Pre-Race Planning Volunteers It takes many working behind the scenes to continue this annual all-womens cross-country race. The all volunteer Board, Directors, Assistant Directors and other Volunteers make this happen. You can be part of the excitement behind the scenes. Contact info@airraceclassic.orginfo@airraceclassic.org 16 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 Planning Organizing Start & Terminus Support En Route Stop Support Sponsors Internet Graphics Aircraft Mechanics

17 Start Activities Check-in & Credentials Allow sufficient time to arrive at Start Plan your route to the race start Anticipate weather delays Keep in contact with ARC Mother Birds Notify ARC designated contacts with any unexpected delay Follow ARC Start Arrival Procedures for landing at Start Check-in Receive registration materials at designated check-in area Review any schedule changes – Note mandatory events Be prepared to meet lots of new friends! Credentials Check Present FAA certificates & medicals for review Present logbooks for review Volunteers Provide Assistance at Start Local Support 17 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

18 Start Activities Airplane Inspections - Logbooks & Documentation Airplane ready for inspection - All airplane preparations and maintenance should be 100% complete PRIOR TO ARC inspection Each team is inspected for race compliance Airplane logbooks Visual Airplane Inspection Verify airplane inspection time upon arrival A separate static propeller rpm check or flight test may be performed A team member must be present during inspections The Pilot is responsible for the airplane at all times 18 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

19 Start Activities Airplane Inspections – Visual & Safety Inspection A visual inspection on each airplane is performed Safety and Race Rule compliance are emphasized Airplane cowling will be opened/removed Airframe & Engine will be inspected All lights must be operational Race number compliance is verified Additional safety checks when required Requirements not met will be noted - the team will be given an opportunity to comply before race deadlines 19 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

20 Start Activities Meetings Locate the ARC Hospitality Room Check the schedule for changes Attend Racer Briefings Mandatory meetings are Mandatory 20 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

21 Start Activities Community Events Participate in the ARC & Youth activities Help the ARC promote the wonder and possibilities of the aviation fields to young women – often these activities are with local scout troops Adopt a scout to follow your team on the Internet across the country Attend media and charitable functions to promote race Press coverage begins at the Start Provide positive role models for General Aviation Help promote the Air Race Classic Enjoy ARC Start hosts and local activities 21 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

22 Start Activities Race Events Celebrate at the Start Banquet Meet the local community Meet & celebrate with all race pilots Featured guest speakers Photos and momentos Nourish yourself at the Take-Off Breakfast Final Briefings Farewell & thank yous to our Start Hosts Air Race Classic Take-Off Plan your time at the Start to include sufficient rest 22 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

23 Start Activities Final Countdown to Start Your adventure is about to begin! 1-Team Final Checklists Pre-Engine Start 23 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 2-Catching your Breath & Mental Preparation3-Crowds at the Start send off Race Teams 4-Signal for Engine Start5-Taxi for Take-Off6-Official Flag drops for Race Start

24 Flying the Classic Fly the Perfect Cross Country Utilize The Basics To Win Weather knowledge: where is the best wind? Navigational Knowledge: what is the best route? Airplane knowledge: whats the best configuration? Weight & Balance: does it make a difference? Teamwork: find & maximize your strengths 24 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

25 Flying the Classic Flight Considerations Plan your time wisely! This is a day VFR race Watch the time and the weather Monitor & listen to your aircraft Watch fuel consumption Watch gauges Timing Matters Record time as you cross timing lines Start/stop your stop watch appropriately Note the traffic ahead of and behind you 25 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

26 Flying the Classic ARC Flybys ARC Flybys are approved flight approach procedures valid only during the Classic. These procedures are posted in advance and reviewed during Mandatory Racer Briefings and ARC Volunteer Timer Briefings. Carefully read & study all flyby instructions Attend Mandatory Racer Briefings Make all radio calls as briefed Utilize Aircraft Call signs as briefed Mark your airport diagrams for your team Flyby to Land or Flyby to Continue are options Be extra vigilant for both race & non-race traffic All FAA Regulations are to be followed Follow tower instructions in a tower-controlled area Safety is primary at all times 26 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

27 Flying the Classic En Route Stops – Initial Approach After Start Take-Off fly your own race You have four days to reach the Terminus Flyby - Each En Route Stop will have a pre-briefed flyby procedure Stopping the Clock – Clock stops each leg after a correct flyby is executed Review ARC Rules & Regulations - Alternative options will be briefed Remaining Overnight (RON) at a designated stop is Mandatory 27 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 Meeting ARC hosts, paying fuel & RON listEyes wide open in the air & on the rampUse your time constructively Four days Start to Finish

28 Flying the Classic En Route Stops – Ground Checks Follow your checklists Airplane Check Utilize Pre-flights & Post flight checks Re-fuel Check oil Analyze airplane overall condition Report any problems/delays to ARC Officials Team Check Re-hydrate Stick to your normal diet Are you ready for another leg? Are you too tired or fatigued? Do you and your partner need a cooling off period? Is a fresh start in the morning a better idea? Check the time and weather Confirm hotel accommodations Plan the next race leg(s) 28 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

29 Flying the Classic En route – ARC Volunteers are the best! All along the route, once the race starts, Spotters & Timers anxiously await Race Team arrivals and relay information to the next stops 29 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 The Welcome – Smiles – Water – Support – Food – Rides – New Friends – and more….. Santa Teresa fuelers dress for ARC Team arrivals Volunteers renew and make new friendsEach stop presents its own local color for the ARC Racers

30 Flying the Classic The Flyby Finish in Sight Avoid get there itus. Sometimes the best plan is to wait out the weather. 30 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 Dont forget to enjoy the scenery!Final ApproachTerminus Volunteers await your arrival

31 The Terminus The Final Flyby – Youve Arrived! Fly your last ARC Flyby for this year Follow Terminus Arrival Procedures Four days and 2,000 plus nautical miles are more than just hours added to your logbooks 31 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 Congratulations! You flew it!

32 The Terminus Secure Aircraft & Reunions Secure Your aircraft Complete your checklists Remove everything you personally need Leave log books on the pilot seat Securely tie down your plane Give your keys to ARC Officials as directed Reunite / Contact Family & Friends Celebrate your accomplishments Youve made history! Terminus Registration Pick-up your Terminus Registration Packet Confirm Terminus Mandatory Events Check-in to your accommodations Locate the ARC Hospitality Room 32 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

33 The Terminus Scoring & Awards Scoring Review your results with the Chief Scorer/Timer Be prepared, if you are one of the top finishers, to be present at post race aircraft inspections Medallions, Charms, Trophies & Certificates Medallions & cash are awarded to the top ten teams Collegiate trophy goes to top Collegiate team to display All racers receive Completion Certificates and Race Charms Additional awards from Sponsors Volunteers received recognition & thank yous 33 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 Medallions ***** Trophies ***** Charms ***** Certificates ***** Thank Yous

34 The Terminus Local Activities Unwind with socials, optional excursions and sightseeing Relax and spend time with new friends Share race stories 34 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

35 The Terminus Community Outreach Participate in next generation activities Share your expertise Be a role model Make a difference 35 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 Classic Racers share experiences and inspire local Girl Scout members and their parents.

36 The Terminus Silent Auction Air Race Classic Silent Auction Sponsors & Racers donate aviation items for a fundraising auction Items are listed on the website and displayed at the Terminus Bids are accepted until the start of the Terminus Banquet All proceeds go toward benefiting the Air Race Classic and supporting future races and collegiate teams Support the Air Race Classic - Contact sponsors@airraceclassic.orgsponsors@airraceclassic.org 36 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 Silent Auction Display

37 The Terminus Racer Debriefings First Time Racers Debriefing Mandatory for all first time racers ARC wants your feedback What are your perspectives as a first time racer? Your comments and suggestions All Racer Debriefing Mandatory Meeting Constructive comments keep the Air Race Classic flying Includes post race information 37 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

38 The Terminus Awards Banquet Attended by Racers, Volunteers, Sponsors, Community representatives & Aviation Enthusiasts. Celebrate the flights of some incredible women pilots. Celebrate the ARC Volunteer Network. Winners are announced in all categories. You can be part of this excitement! Order a Race Registration Kit Now! 38 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

39 The Terminus Public Relations Attend media events Press coverage goes on past the Finish Line Provide positive role models for General Aviation Promote the Air Race Classic Thank Air Race Classic Sponsors 39 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

40 After the Race Departure Preparations Plan your route home Reflect on your experience Celebrate your successes What did you learn? What can you share? Farewell to friends Enjoy this final part of your ARC journey 40 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

41 After the Race The Future Next Adventures Air Racing the Classic leads to many things besides great new friends Potential new employment via networking with pilots, volunteers and sponsors Future Air Race Classics More aviation opportunities and adventures Share your experience with presentations at Local 99 & WAI & Zonta Chapters Flying clubs Girl Scouts & schools Chamber of Commerces & local businesses Recruit a new ARC team for next year Get involved with the ARC – Volunteer! Upload your photos to www.airraceclassic.orgwww.airraceclassic.org Send media clippings for the ARC archives 41 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009

42 Air Race Classic Sponsors The Air Race Classic depends on volunteers and monetary support from individuals, organizations and corporations. Please consider your support, at one of the following levels. Contact sponsors@airraceclassic.orgsponsors@airraceclassic.org Help us spread the excitement and make a difference by encouraging women pilots, increasing public awareness, demonstrating womens roles in aviation and preserving this unique tradition of flight for the future. 42 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009 Full Throttle$ 5,000 or more Flyby$ 3,000 Tail Winds$ 1,500 Take Off$ 800 Pilot$ 500 Flight Team$ 300 Ground Crews$ 100 Racing Fans$ 25

43 Additional Information www.airraceclassic.org More questions? Contact Air Race Classic Organizers entryadmin@airraceclassic.org airplane@airraceclassic.org info@airraceclassic.org Communicate with your Mother Birds Read more about air racing – www.airraceclassic.orgwww.airraceclassic.org 43 The Air Race Classic, Inc. is a nonprofit 501(c)3 organization. Copyright 2009


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