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T RAVEL AND T RANSFER P OLICY Entitlements: Employees in managerial cadre while traveling on Companys business will be entitled to the benefits, as defined.

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Presentation on theme: "T RAVEL AND T RANSFER P OLICY Entitlements: Employees in managerial cadre while traveling on Companys business will be entitled to the benefits, as defined."— Presentation transcript:

1 T RAVEL AND T RANSFER P OLICY Entitlements: Employees in managerial cadre while traveling on Companys business will be entitled to the benefits, as defined in the next slides.

2 BandsGradesMode of travel Daily Allowance (Flat Rate - without bills) (Actual limit - with bills) Class of city (Rupee per Day ) (including Boarding & lodging and excluding taxes) A BC A Ex/Sr.Ex/AM (MT/GET/DET/G1 & G2 or equivalent) AC III Tier/ Chair car/Bus Flat Rate Local Travel by Auto /Shared Taxi Actual limit B M/SM (G3 to G4 or Equivalent) AC II Tier/ (Air travel allowed only when surface travel time is more than 12 hrs) Flat Rate Local Travel by TaxiActual limit C CM / Div.M. (G5 or equivalent) AC Ist Class / Air Economy* Flat Rate Local Travel by TaxiActual limit D DGM/GM/CGM (G6 to G8 or equivalent) AC Ist Class / Air Economy* Flat Rate Local Travel by TaxiActual limit E AVP/VP (G9 & G10 or equivalent) AC Ist Class / Air Economy* Flat Rate Local Travel by TaxiActual limitAt Actual F Business Head / Corporate Head Air BusinessFlat Rate Local Travel by Ac TaxiActual limitAt Actual Travel and Transfer Policy

3 T RAVEL AND T RANSFER P OLICY I. Classification of Cities: Class AClass BClass C Metros (Delhi, Mumbai, Kolkata, Chennai & Bangalore) Union Territories, Andaman & Nicobar Islands, Dadra and Nagar Haveli, Daman & Diu, Lakshadweep, Pondicherry), Agra, Haridwar, Madurai, Aurangabad, Jodhpur, Nagpur,Andaman,,Jaisalmer, Ooty, Faridabad, Khajuraho,Gurgaon,Allahabad, Kodaikanal, Puri, Amritsar, Kullumanali, Rishikesh, Bikaner, ottayam,Tiruchirapalli, Baroda, Kovalam, Tanjore, Cochin, Mysore, Tirupati, Coimbatore, Mahabalipuram, Udaipur, Varanasi, Darjeeling,Gaya,, Gwalior, Jamshedpur, Vishakapatnam, Calicut (Kozhikode), Panipat,Ahmedabad, Noida, Patiala, Ludhiana, Jammu, Jalandhar, Vadodara, Bareli, Ghorakpur, Indore, Gwalior, Jabalpur, Rajkot, Jhansi, Jamnagar, Selam, Ambala, Karnal, Vijayawada,Cuttack, Bilaspur, Kanpur, Sultanpur All other city/town including EIFM, Ramakrishnapura (Bangalore)

4 T RAVEL AND T RANSFER P OLICY II. Travel advance entitlement: 1. Executive & above are entitled to travel advance. 2. GMs & above should use Corporate credit card to defray travel expenses. However, for meeting certain expenses, cash advance may be given. III. Daily Allowance: 1. DA will cover boarding, lodging and all personal expenses excluding applicable taxes. 2. Daily Allowance will not be applicable if the travel is within NCR, or is within 50 km from the place of posting. 3. In addition to the Daily allowance, the employee will be entitled to the actual amount spent on local conveyance, long distance phone calls, internet usage, fax, courier charges etc. for Companys business, for which receipts together with details of expenses must be submitted. 4. Hours for DA entitlement are: a) >12 hours: one day b) 6-12 hours: half day c) <6 hours: Nil

5 T RAVEL AND T RANSFER P OLICY 5. During outstation travel, if an employee stays in residential accommodation or guesthouse, without boarding, provided by the employer/business partner, he will be paid 50% of the daily allowance. If in addition, he shall also be provided boarding, he will be paid 25% of daily allowance only. The same shall also apply to employees attending Seminars, training, courses etc. where such facilities are provided. 6. DA eligibility during travel would be equivalent to flat DA as per the following table: 7. While traveling by no-frills airlines where refreshments/meals are not served free on board and have to be purchased, employees can claim a flat rate of Rs 200/- per journey to meet these expenses. Bands Grades GradesTravel DA (Rupees per day) AEx/Sr.Ex/AM (MT/GET/DET/ G1 & G2 or equivalent) 250 BM/SM (G3 to G4 or equivalent 325 CCM / Div.M. (G5 or equivalent) 325 DDGM/GM/CGM (G6 to G8 or equivalent 500 EAVP/VP (G9 & G10 or equivalent 600 FBusiness Head / Corporate Head 750

6 T RAVEL AND T RANSFER P OLICY IV. Miscellaneous Expenses: In case of claim on the basis of actuals then all expenses must be supported by cash memos, receipts etc. However, a sum up to a maximum of as indicated below, will be allowed for miscellaneous expenses, which may not be supported by vouchers: BandGradesRs. Per day A Ex./Sr.Ex./AM (G1 & G2 or equivalent) 30 B M/SM/CM/Div.M (G3 to G4 or equivalent) 50 C DGM/GM/CGM (G5 to G8 or equivalent) 75 D AVP/VP (G9 & G10 or equivalent) 100 E Business Head / Corporate Head 200

7 T RAVEL AND T RANSFER P OLICY V. Meal Expenses: If any employee is away from his place of posting on official duty during meal interval (at a place where companys subsidized meal facility is available), to a place (where such a subsidized meal facility is not available), he will be entitled to a meal expenses at the following rates per day, provided he is not eligible for daily allowance for the same period. BandGrades Without supportive voucher (Rs) With Supportive Voucher (Rs) A Ex./Sr.Ex./AM (G1 & G2 or equivalent) 6075 B M/SM/CM/Div.M. (G3 to G4 or equivalent) C DGM/GM/CGM (G5 to G8 or equivalent) D AVP/VP (G9 & G10 or equivalent) 200At actual E Business Head / Corporate Head 250At actual

8 T RAVEL AND T RANSFER P OLICY VI. Transfer Guidelines: If an employee is transferred from one station to other, he will be entitled to travel by the class / mode of his entitlement. The employee can charge for family members if they travel within six months of the date of transfer. In case of delay over and above six months on account of children education, the same should be approved in advance, not beyond twelve months. In addition to the above, the Company will pay to the employee actual expenses for transportation of household items, by road/rail including packing, forwarding, unloading, transit insurance etc.

9 T RAVEL AND T RANSFER P OLICY The employees are entitled to claim reimbursement of removal expenses equivalent to one months basic salary to meet miscellaneous expenses. However, minimum amount would be Rs.7,500/- and maximum would be Rs.25,000. When an employee who has been sanctioned car expenses reimbursement facility takes his personal car to the station to which he is transferred, he will be allowed transport expenses for the car as follows: i. In case the car is transported by rail/road container, actual expenses will be reimbursed. ii. In case the car is driven by road, he will be reimbursed actual 6/- per km along with drivers 350 per day and his ordinary second class return fare. In order to mitigate the expenses involved in getting admission to a new school while on transfer/joining, company will reimburse a maximum amount of Rs 20,000 per child which shall be taxable as per applicable tax rules.

10 T RAVEL AND T RANSFER P OLICY Look-See visit: An employee will be permitted to visit the new place of posting (outstation) for a period of upto ten days, to firm up housing, schooling and other arrangements. For this visit the employee may be accompanied by his / her spouse and children. In case the employee does not claim boarding and lodging expenses at actuals, he would be entitled to an additional 75% of his Daily Allowance for the duration of accompaniment by his / her spouse and / or children. This facility will be in addition to the joining time of ten days. Entitlements for Local Conveyance - Public Transport Local Conveyance – Auto: Actuals Rs per km rate) – Own Vehicle: _ Two Wheelers Rs / km _ Four Wheelers Rs / km Proof of ownership of vehicle (own car/company leased car) is mandatory for claiming reimbursement GradeMode of Travel Sanctioning Authority Trainee (including MT/GET), Exe.-Mgr / G1 – G3 or equivalent Auto / Shared taxi where applicableHOD SM-DGM /G4 – G6 or equivalentAC Taxi (Maruti / Indica / equivalent)HOD GM – VP /G7 – G10 or equivalentAC Taxi (Esteem / Ikon / equivalent) Functional Head / Business Head

11 T RAVEL AND T RANSFER P OLICY SALES TEAM Note: -Reimbursement rate would be same as Local conveyance own vehicle rates. -It is recommended that executives use public transport to the extent possible for sales visits GradeUpper Limit of TravelSanctioning Authority Trainee (including MT/GET/DET), Exe.- Mgr/G1 – G3 or Equivalent Max up to 2000 kms / monthRegional Managers SM-CM /G4 – G5 or equivalentMax up to 2000 kms / monthRegional Managers DGM, GM & CGM / G6, G7 & G8 or Equivalent ActualHOD / Functional Head AVP/G9 & above or equivalentActualBusiness Head


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