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A Consortium in Partnership with the Indiana State Library.

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Presentation on theme: "A Consortium in Partnership with the Indiana State Library."— Presentation transcript:

1 A Consortium in Partnership with the Indiana State Library

2 Evergreen Indiana History Project discussion began in December 2007 –108 Letters of Interest First Meeting of Libraries in April 2008 –20 Pilot Libraries Executive Committee elected August 2008 –Consortium parameters set Lending periods and limits Fines and fees One library card Opportunity to use Unique Management, Inc. & Syndetics Additional pick-up day subsidized by ISL

3 Evergreen Indiana Benefits Shared Resource Project –One library card, valid at any Evergreen Indiana library –Materials move between libraries at the direction of patrons Provide more service with fewer dollars! Economy of Scale – –Shared Infrastructure –Shared Resources

4 Evergreen Indiana The Indiana Consortium Model –No membership fee –Provides greatest access and most flexibility for the user –Gives member libraries control Input into structure of organization Some design and control the ILSs parameters

5 Governance Executive Committee –9 voting members (3 from each population category) –6 non-voting members –3 year term (staggered) –Meeting bi-monthly Committees –Circulation, Catalog, Technology

6 Support Indiana-based full-time technical support Backed up by Equinox support contract Free staff training (Circulation, Admin/Reports, Cataloging) Secure centralized servers & system back-up

7 Evergreen Indiana Expenses Covered by State Library –Migration costs w/ Equinox Generally between $4,000 & $10,000 –Bibliographic records –Patron records –Transactional data –Patron databases washed –New library cards –Re-barcoding –where necessary

8 New Indiana Migration Model Indiana State Library Doing Migrations –Have migrated from 17 different integrated library systems –Able to manage to our own timeframe(s) and not be dependent on vendors –Six-figure annual cost savings Large Library Migration vs. Small –The real difference is server time to migrate data. –Some libraries mapping may be more complex.

9 Evergreen Indiana Expenses Expenses Covered by Migrating Library –Data extraction –Migration of transactional data –Hardware maintenance

10 Incentives to Join in Indiana Free ILS Currently no annual support costs for member libraries Vastly improved & Patron initiated ILL (holds) Additional subsidized day of weekly delivery service Input into ILS policies and development through governance structure

11 Member Libraries Adams Public Library System Alexandria-Monroe Public Library Andrews-Dallas Township Public Library Attica Public Library Barton Rees Pogue Memorial Public Library Batesville Memorial Public Library Bloomfield -Eastern Greene County Public Library Boswell-Grant Public Library Brazil Public Library Brownstown Public Library Brookston Prairie Township Public Library Butler Public Library Carnegie Public Library of Steuben County Centerville Center Township Public Library Colfax-Perry Township Public Library Culver-Union Township Public Library Flora-Monroe Township Public Library Franklin County Public Library District Fulton County Public Library Greensburg Decatur County Contractual Public Library Greenwood Public Library Hagerstown Jefferson Township Public Library Hamilton North Public Library Huntingburg Public Library Hussey-Mayfield Memorial Public Library Jackson County Public Library Jay County Public Library Jennings County Public Library Kendallville Public Library Kirklin Public Library Ladoga-Clark Township Public Library LaGrange County Public Library Lebanon Public Library Ligonier Public Library Lincoln Heritage Public Library Linden Carnegie Public Library Linton Public Library Loogootee Public Library Madison-Jefferson County Public Library Melton Public Library Middletown Fall Creek Township PL Milford Public Library Mitchell Community Public Library Monon Town and Township Public Library Monticello-Union Township Public Library Mooresville Public Library Noble County Public Library North Webster Community Public Library Odon Winkelpleck Public Library Otterbein Public Library Oxford Public Library Paoli Public Library (hybrid) Pike County Public Library Plainfield-Guilford Township Public Library Poseyville Carnegie Public Library (non-auto) Princeton Public Library Roachdale-Franklin Township Public Library (non-auto) Roanoke Public Library Syracuse-Turkey Creek Public Library Shoals Public Library (non-auto) Spencer County Public Library Switzerland Public Library Thorntown Public Library Union County Public Library Tyson Library Association, Inc. Vermillion County Public Library (non-auto) Washington Township Public Library WaterLoo Grant Township Public Library Waveland Brown Township Public Library (non-auto) West Lafayette Public Library West Lebanon-Pike Township Public Library (non- auto) Westfield Washington Public Library Wolcott Community Public Library Indiana State Library

12 Libraries Live in Indiana

13 Top Twenty - Wheels LibraryPackagesLibraryPackages 1 Indiana University Libraries - Bloomington8, Johnson County Public Library3,299 2 INCOLSA Fort Wayne6, Lake County Public Library3,001 3 Purdue University5, Bartholomew County Public2,948 4 University of Notre Dame5, DePauw University2,821 5 Elkhart Public Library5, Mishawaka-Penn-Harris Public2,762 6 IUPUI University Library5, Indiana University Purdue University Ft Wayne2,696 7 Ball State University Libraries4, INCOLSA Muncie2,597 8 Kokomo-Howard County Public3, Indiana University South Bend2,580 9 Indiana State University3, Indianapolis-Marion County Public Library2, Evansville Vanderburgh Public3, INCOLSA-New Albany2,376

14 Top Twenty - InfoExpress LibraryPackagesLibraryPackages 1 Indiana University Libraries- Bloomington10, Bartholomew County Public4,209 2 Indiana Share Program (ISL)7, Mishawaka-Penn-Harris Public4,181 3 Allen County Public Library6, Indiana State Library4,108 4 Ball State University Libraries6, Indianapolis-Marion County Public Library4,063 5 Purdue University6, Johnson County Public Library3,879 6 IUPUI University Library5, Indiana State University3,514 7 University of Notre Dame5, Jackson County Public3,447 8 Elkhart Public Library5, Indiana University Purdue University Ft Wayne3,281 9 Evansville Vanderburgh Public5, Warsaw Community Public3, Kokomo-Howard County Public5, Lake County Public Library3,152

15 Top Twenty - InfoExpress LibraryPackagesLibraryPackages 1 Indiana University Libraries- Bloomington10, Evansville Vanderburgh Public5,142 2 Allen County Public Library7, Johnson County Public4,940 3 Ball State University Libraries7, Greenwood Public Library4,850 4 University of Notre Dame6, Kokomo-Howard County Public4,596 5 Elkhart Public Library6, Hussey-Mayfield Memorial Public Library4,460 6 Jackson County Public6, Indianapolis-Marion County Public Library4,380 7 IUPUI University Library6, Madison-Jefferson County Public Library4,274 8 Plainfield-Guilford Twp Public5, Mishawaka-Penn-Harris Public3,844 9 Indiana Share Program (ISL)5, Indiana State Library3, Purdue University5, Indiana State University3,742

16 Statewide Resource Sharing Trends Year# of Locations Total Packages Sent Packages from Top 20 Libraries Top 20 Percent ,52879, % ,179101, % ,859112, %

17 Evergreen Resource Sharing OCLC or Evergreen Indiana TimeframeFulfilled RequestsPercent of Fulfilled OCLC (87%)10/1/2008 – 9/30/ , % Evergreen Indiana10/1/2008 – 9/30/ , % OCLC (88%)10/1/2009 – 9/30/ , % Evergreen Indiana10/1/2009 – 9/30/ , % OCLC* (88% est.)9/1/2010-9/30/20106, % Evergreen Indiana9/1/2010-9/30/201017, %

18 Indiana Resource Sharing Costs State Library Costs per OCLC Inter-library loan: $3.78 –Salary & benefit expenses (ISL SHARE Staff) –ILLIAD License –Rent & Materials Usage –OCLC fees State Library Costs per Evergreen Hold transit: $ 0.76 ($3.19) –Evergreen Annual Support fees to Equinox

19 Questions?

20 Jim Corridan Indiana State Library Deputy Director

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