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Continuous Improvement Work Plan (CIWP) Overview and Instructions for School Improvement Teams 1 Office of Strategy, Research and Accountability.

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Presentation on theme: "Continuous Improvement Work Plan (CIWP) Overview and Instructions for School Improvement Teams 1 Office of Strategy, Research and Accountability."— Presentation transcript:

1 Continuous Improvement Work Plan (CIWP) Overview and Instructions for School Improvement Teams 1 Office of Strategy, Research and Accountability

2 Training Objectives School teams will be familiar with all elements of the CIWP tool and will be prepared to complete the CIWP and any required related plans by the May 4 deadline. Schools will be able to write an effective strategic priority and action plan. Schools will understand what steps they must take to complete the CIWP and obtain LSC and network approval. Principals will be prepared to present the CIWP process to their LSC, PAC and other members of the school community. 2 Office of Strategy, Research and Accountability

3 Agenda Part I: Overview Overview of the CIWP CIWP vs. SIPAAA: Whats new? Whats the same? Part II: CIWP Process and Timeline Annual Process SY2012 Spring Timeline & Process Part III: Developing a Continuous Improvement Work Plan Using the CIWP tool Part IV: Related Plans Part V: Next Steps for Schools 3 Office of Strategy, Research and Accountability

4 Part I: Overview

5 CIWP The Continuous Improvement Work Plan (CIWP) is the two-year school improvement plan required of all CPS schools. The purpose of the CIWP is to establish each schools mission, its strategic priorities, and the steps the school will take to accomplish its goals. The CIWP replaces the SIPAAA with a streamlined strategic planning process using goal and priority setting work schools have already completed. 5 Office of Strategy, Research and Accountability Highlights Low-tech, Excel-based tool Focuses on 3 to 5 strategic priorities Organized around the School Effectiveness Framework and Theory of Action Easy built-in monitoring for progress tracking and course correction

6 Whats new? Whats the same? Aligned to 5 Essentials. Retains many familiar elements from the SIPAAA (outcome goals, priorities, activities). Continues to address ISBE and NCLB school improvement planning requirements. Requires participation of parents and teachers, and LSC approval for non- probationary schools. Whats the Same Organized around School Effectiveness Framework and Theory of Action. Designed for ILTs and Networks to integrate with the continuous improvement cycle. Allows for project management check- points and course correction. No longer completed in Oracle and tied directly to budget (although the two processes are coordinated). No longer requires a comprehensive list of all school activities and expenditures. Whats Different 6 Office of Strategy, Research and Accountability

7 Part II: CIWP Process and Timeline

8 Annual Process 8 Office of Strategy, Research and Accountability WinterSpring SummerFall Spring March: Establish CIWP team; complete School Effectiveness Framework Early April: Set goals and priorities; develop action plan Late April: Develop FY13 budget May: Finalize CIWP, budget, full school day plan Summer June: Finalize staffing June: Board approval of CIWP and budgets, as necessary July: Start implementing CIWP August: Develop PD plan for Fall Discuss new data in ILT; review CIWP and budget and amend as needed Winter Continue tracking progress of current CIWP through the end of the year

9 Planning Steps What are our schools strengths and weaknesses? What are our priorities? What milestones must we meet to be successful? How will we align our resources to our priorities? How will we align our full day plan to our priorities and budget? How will we strategically assign teachers based on student need and teacher expertise? How will we support teachers in implementing our schools priorities? School Effectiveness Framework Continuous Improvement Work Plan Budget Full School Day Plan Staffing Professional Development Plan Office of Strategy, Research and Accountability 9

10 Spring 2012 Timeline 6/27 Board Approval for probation schools for CIWP & Budget 3/14 Launch CIWP tool for schools 5/23-5/31 Schools submit CIWP & Budget to networks; network approves CIWP & Budget March April May June 10 3/14 – 3/29 School Training on CIWP Schools complete CIWP Beginning 4/26– Schools trained on budgeting tool, complete budget Office of Local School Council Relations Prior to May 23, schools present budget and CIWP to LSC for approval, if applicable

11 Approvals Office of Strategy, Research and Accountability 11 CIWPBudget LSC Review/ Approval Related Plans Parent Plan/ Compact While the CIWP and budget tools are separate, the two are approved at the same time. 1.Principals should ensure alignment between the CIWP and budget. 2.LSCs and networks will review and approve the CIWP and budget concurrently. 3.Schools should complete any necessary related plans at the same time as the CIWP and budget to ensure compliance with district, state and federal requirements. May 4 May 11 June Network Review/ Approval Board Approval Fund Compliance Capital Outlay Attendance Plan

12 Part III: Developing a CIWP

13 Getting Started Go to Download the appropriate template. There are three versions of the CIWP Template: Elementary Schools: SchoolID000000_ESCIWP High Schools: SchoolID000000_HSCIWP Schools with both Elementary and High School grades: SchoolID000000_CIWP Rename the document. Once you download the CIWP Template, save the template using the same naming convention, substitute your schools id for For example, A.N. Pritzker School should save the template as SchoolID610229_ESCIWP. Office of Strategy, Research and Accountability 13 Note: The CIWP Template is an Excel-based tool compatible with Excel version 2007 or later. If you do not have Excel 2007 or 2010, contact your schools Technology Coordinator or call 553- EXCL (Central Office Tech Support) to have the latest version of Excel installed.

14 CIWP Team When opening the CIWP template, you will see the CIWP Team worksheet. 1.First, select your schools name from the drop down list. This will automatically populate your scorecard data and headings on all other sheets. 2.Next, enter the member names of your CIWP Team. 3.Next to each members name, choose their title or relationship from the drop down list. Tips A CIWP team consists of 6-12 committed stakeholders that are responsible for the development of the CIWP. Parent and teacher participation in the process is required for all schools. As chairperson of the CIWP Team, the principal will appoint other team members from the school and community, which can include members from the ILT and/or LSC. While the CIWP Team should not be too large, it should include people with a variety of perspectives Office of Strategy, Research and Accountability 1 32

15 Elementary Goal Setting The next tab is the goal setting tab. Use this page to set SY2013 & SY2014 goals. 1.The metrics listed are from the scorecard and include data from Academic Achievement, Climate and Culture, and State Assessment (ISAT). 2.SY2011 scores will be populated. Cells with NDA denote metrics where data is not available. 3.Enter the SY2012 goals your school set earlier this year, followed by your goals for SY2013 and SY2014. Tips Visit to learn more about the metrics reported on the scorecard.www.cps.edu/performance ISAT scores include all students in the aggregates, including English Language Learners Office of Strategy, Research and Accountability

16 High School Goal Setting The next tab is the goal setting tab. Use this page to set SY2013 & SY2014 goals. 1.The metrics listed are from the scorecard and include data from Academic Achievement, Climate and Culture, and State Assessment (PSAE). 2.SY2011 scores will be populated. Cells with NDA denote metrics where data is not available. 3.Enter the SY2012 goals your school set earlier this year, followed by your goals for SY2013 and SY For EPAS, your growth goals will automatically be calculated based on your average score goals. Tips Visit to learn more about the metrics reported on the scorecard.www.cps.edu/performance EPAS goals are average scores for the spring tests. The EPAS Growth scores will be automatically calculated. PSAE and ACT scores include all students in the aggregates, including English Language Learners Office of Strategy, Research and Accountability

17 School Effectiveness Framework Example of Good Supporting Evidence Effective Practice: High Expectations & College going Culture Use the SEF tab to asses the schools level of implementation on each research-based instructional practice from the School Effectiveness Framework. 1.The SEF is divided into seven dimensions, with each having several Effective Practices. 2.Read the practices implemented in a Typical School and an Effective School 3.Enter evidence from current performance that shows where the school is at for each Effective Practice. You may use any data, surveys, or implementation metrics. 4.Once you have typed in your evidence, rank your school from 1-4 on the level of implementation. NOTE: for schools that completed the SEF earlier in the year, you can either repopulate this template with the results of that process, or use this time to update your schools ratings. Weak Our staff works hard to set high expectations for our students. With the implementation of Common Core, our standards will increase in rigor. Strong We strive to build a culture around college-readiness standards; however, we received a weak on the My Voice, My Schools survey for Ambitious Instruction. We have started the implementation of CCSS and have developed a training plan for our teachers. 17 Office of Strategy, Research and Accountability

18 Reading Materials Survey The Reading Materials Survey is available at In the Instructional Materials section of the SEF is a link to the Authentic Reading Materials Survey. In preparation for the transition to Common Core State Standards, each school should identify where additional instructional materials are needed. While not a comprehensive inventory of your schools instructional materials, this survey will help you identify the additional text sets needed to implement the CCSS in SY Office of Strategy, Research and Accountability

19 Theory of Action After completing the self-evaluation from the School Effectiveness Framework, many schools created a Theory of Action to guide their planning for SY2012. The Theory of Action identifies Key Levers, which are specific activities aligned to the SEF dimensions that will impact the instructional core in order to help the school reach its student achievement goals. A copy of the Theory of Action template can be downloaded from 19 Office of Strategy, Research and Accountability

20 Strategic Priorities Using their Theory of Action, schools will complete the Strategic Priority page by developing 3 to 5 strategic priorities. 1.In the first box, enter the schools Mission Statement. 2.Next, develop 3 to 5 strategic priorities, typing in the priority description. 3.For each priority, indicate the rationale on how it will help the school achieve its student performance goals. Each priority description should be a full sentence that defines a distinct area of focus around which an action plan will be developed. See an example to the left. Priority Example Weak Implement RTI Strong Provide reading and mathematics intervention to students flagged on beginning of year screeners and monitor progress 20 Office of Strategy, Research and Accountability

21 Aligning District & School Priorities Office of Strategy, Research and Accountability 21 District PrioritiesSchool Priorities Your schools priorities should reflect the district priorities. Some guiding questions: How are we ensuring curricular alignment to standards? How are we organizing our time to meet student learning and teacher collaboration needs? How are we measuring our effectiveness in supporting the continuous improvement of instructional practice?

22 Action Plan For each strategic priority, develop an Action Plan. 1.The Strategic Priority and Rationale description will populate automatically for reference. 2.Enter milestones that will lead to the full implementation of the priority. Milestones should be specific, measurable, attainable, realistic and time-bound (SMART). See an example to the left. 3.For each milestone, identify the category, students served, responsible party, and timeline. 4.Leave the monitoring section blank for now. Use this section to track the schools progress during the upcoming school year Milestone Example Weak Purchase new reading/language arts texts. Strong In each classroom, conduct an audit of existing texts aligned to Common Core State Standards and invest in supplemental nonfiction texts Office of Strategy, Research and Accountability

23 Summary Page After the CIWP is complete, the Summary Page will be populated. The Summary Page is a quick guide the principal can use to summarize the CIWP to stakeholders, such as LSC members and parents. The Summary Page is a snap-shot that includes the schools mission, strategic priorities, and a chart of the schools student performance goals. 23 Office of Strategy, Research and Accountability

24 Approval Cover Page When the CIWP and Budget are complete, the LSC and PAC (if applicable) should be presented with both, and should have the opportunity to provide feedback. 1.The principal should check off that all of the required components are completed and included in the plan. 2.For schools that are not on probation, LSC approval is required. 3.For schools on probation and/or in NCLB school improvement status, approval of the networks Chief of Schools is required. Parent and teacher participation in the planning process is a requirement for all schools Office of Strategy, Research and Accountability

25 Monitoring 2 1 Tips ILTs should monitor the CIWP regularly to ensure priorities are on-track for completion. Networks may establish a periodic check-in process with schools. Throughout the year, ILTs should use the Monitoring section built into each prioritys Action Plan to track the schools progress and update the CIWP. 1.The Status column contains a drop down to update whether the milestone is completed, postponed, cancelled, on-track, behind, or critically behind. 2.For milestones that are postponed, behind, or critically behind, the ILT will document any next steps that will be taken. New milestones can also be added. Note: Mark milestones as Cancelled instead of deleting them Office of Strategy, Research and Accountability 1

26 Part IV: Related Plans

27 Related Plans Related PlanWho is required to complete? Parent Plan/CompactTitle I schools only Fund ComplianceSchools receiving Title I and/or SGSA funds Capital Outlay Title I schools making any furniture or equipment purchases of $500 or more Attendance Plan Schools with a attendance rate less than 95% Office of Strategy, Research and Accountability 27 The CIWP serves as the schools strategic planning process, and was designed to be as streamlined as possible. To ensure all compliance requirements are met, some schools will have other plans to complete. The table below outlines the additional plans and which schools should complete them. All related plans are grouped together on a separate MS Excel workbook. This workbook can be downloaded from

28 Parent Plan/Compact All Title I Schools are required to complete the Parent Plan and Parent Compact. 1.First, select your school from the drop down list. Your School ID, Network, ISBE ID, and Oracle ID will automatically populate. 2.Read each statement and use the open cells to describe how each component will be accomplished at your school. The Parent Plan worksheet includes the Parent Compact information and the Parental Involvement Policy. After completion, it should be reviewed and approved by your Parent Advisory Council (PAC) Office of Strategy, Research and Accountability

29 Fund Compliance Schools receiving Title I and/or SGSA funds complete the Fund Compliance. 1.Select your schools name from the drop down list. Your School ID, Network, ISBE ID, and Oracle ID will automatically populate. 2.Under Fund Compliance and Assurances, check the box next to the type of funded program in which your school participates (SGSA, Title I Schoolwide, Title I Targeted Assistance). 3.Complete all sections that apply to your schools funding program(s). Tips Title I schools should only fill out the Schoolwide or the Targeted Assistance section, but not both Office of Strategy, Research and Accountability 3 3

30 Capital Outlay The Capital Outlay is also only for Title I schools that are using NCLB or SGSA funds to purchase equipment or furniture with a unit cost of $500 or greater. 1.Select your schools name from the drop down list. Your School ID, Network, ISBE ID, and Oracle ID will automatically populate. 2.List any furniture or equipment purchases of $500 or more. Include Description, Use, Location, Funding Source, Program #, Account #, Unit Cost, and Quantity 3.The total cost will calculate automatically Office of Strategy, Research and Accountability

31 Attendance Plan The Attendance Plan is only required for schools with an attendance rate less than 95%. 1.Select School from drop down list, your School ID and Network will automatically populate. 2.In the space provided, read each statement and list the actions the school will complete in the areas of Communication, Prevention, and Intervention Office of Strategy, Research and Accountability

32 Part V: Next Steps

33 Next Steps for Schools Next Steps for Schools: Establish a CIWP team. Download CIWP tool and related plans from Complete Goal Setting and School Effectiveness Framework. Develop strategic priorities aligned to the schools Theory of Action. Complete Action Plan for each strategic priority. Download and complete related plans, as applicable. Complete budget, ensuring full funding of CIWP action items. Present CIWP and budget to parents and teachers, including LSC and PAC. Send completed CIWP and budget signature page to Chief of Schools by May 4, Office of Strategy, Research and Accountability

34 Presenting to the LSC CPS will provide a PowerPoint presentation that you can deliver to parents at your school, including the LSC and PAC. Download the presentation at 34 Office of Strategy, Research and Accountability

35 For Additional Support For assistance in developing your CIWP, contact your network office. Each network office has established a lead to support schools in the development of the CIWP. For technical problems with the CIWP tool, contact the Office of Strategy, Research and Accountability at or To provide comments and feedback, please visit 35 Office of Strategy, Research and Accountability


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