Presentation on theme: "Work-Planning and Reporting"— Presentation transcript:
1Work-Planning and Reporting Kenroy RoachMonitoring and Evaluation AnalystUnited Nations Development ProgrammeGuyana21 September, 2009Ocean View International Hotel
2ObjectivesTo reorient participants to UNDP Project Management Approach in the context of RBMTo orient participants to UNDP’s Reporting Requirements
3Overview of Project Management in UNDP Signing of Project Document – UNDP enters into an agreement with an Implementing Partner (IP). AWP is attached.IP is responsible for : (a) fairly and accurately reporting on project progress and (b) maintaining documentation that shows proper and prudent use of resources
4Hierarchy of project-level inputs leading to programme-level outcomes Source:
9Running a Project: Work-Planning AWP – using AWP as a basis, develop quarterly work-plans (outputs, targets, planned actions for the quarter, deliverables, financial delivery targets)Quarterly Work-Plans – project implementation tool, accountability tool (at institutional level), and supports preparation of Quarterly Project Progress Report (PPR)Individual Work-plans – sub of quarterly work-plan
11UNDP Project Progress Report: An Introduction Functions:Support project monitoring and trackingDocuments realized outputs vs planned outputs for quarterSupport financial management and informs delivery projectionsEnhances accountabilityProvides Information for Decision making
13Risk and Issues Log Risk Definition “ The possibility that an event will occur and affect the achievement of a the project results either negatively or positively.” It can represent a THREAT or MISSED OPPORTUNITY.Requirements- The preparation of a risk and log is a corporate requirement for each project at the design stage- Project Managers are required to monitor risk and issues and update risk log thoroughout the life of each project- Each Quarter, Project Manager (IP) must submit a report on risk and issues.
14Risk Log # Description Date Identified Type of risks Impact & ProbabilityCountermeasures / Mngt responseOwnerSubmitted, updated byLast UpdateStatusEnvironmentalFinancialOperationalOrganisational
15Issues Log # Description Date Identified Type Impact & Probability Countermeasures / Mngt responseOwnerSubmitted, updated byLast UpdateStatusEnter a brief description of the issueWhen was the issue first identifiedRequest for ChangeProblemOtherDescribe the potential effect on the projectEnter priority on a scale from 1 (low) to 5 (high)Priority =What actions have been taken/will be taken to address this issueWho has been appointed to address this issueWho submitted the issue(In Atlas, automatically recorded)When was the status of the issue last checkede.g. pending, solved
16Quarterly Reporting Commitments to UNDP: Summary Project Progress Report – due 10th of 3rd month of each quarterRisk and Issues Log –dues 10th of 3rd month of each quarterFACE – due 10th of 3rd month of each quarterAnnual Project Review Report – due 10th of December
17Group Session:Having considered the presentations made on RBM, Work- Planning and Reporting:(1) Identify 2 key challenges your agency have experienced in the past in reporting to UNDP?(2) Identify 2 key challenges you envisage in complying with UNDP reporting requirements in future?(3) What positive or negative lessons have you learnt in developing UNDP reports.