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Central Federal Lands Highway Division CONSULTANT WORK SESSION Common goal – deliver our program -- OPEN DIALOG TODAY Expectations -- what we owe you.

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Presentation on theme: "Central Federal Lands Highway Division CONSULTANT WORK SESSION Common goal – deliver our program -- OPEN DIALOG TODAY Expectations -- what we owe you."— Presentation transcript:

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2 Central Federal Lands Highway Division CONSULTANT WORK SESSION Common goal – deliver our program -- OPEN DIALOG TODAY Expectations -- what we owe you –Clear leadership on projects –Clear guidelines, criteria and standards –Spirit of cooperation with high expectations –Fairness including profit –Opportunity to be proactive and accountable as engineers Expectations -- what you owe us –Well managed and coordinated deliverables –Quality assurance and oversight – including subs– through out –Fair proposals –Timely deliverables –Accountable engineers

3 A/E Partner Process Improvement Meeting A genda IntroductionsIntroductions Project Manager Roles and Consultant ExpectationsProject Manager Roles and Consultant Expectations A/E Oversight Guidelines and Roles (Attached)A/E Oversight Guidelines and Roles (Attached) Standard Scope of Work Sections (Attached)Standard Scope of Work Sections (Attached) Scoping Report Outlines (Attached)Scoping Report Outlines (Attached) QA/QCQA/QC –Milestone Checklists (Attached) –QA/QC Plan Evaluation and Audits BreakBreak Road Inventory Project (RIP) Data and Resource AvailabilityRoad Inventory Project (RIP) Data and Resource Availability Project Manager (PM) Areas and Future ProgramProject Manager (PM) Areas and Future Program Data AvailabilityData Availability Open DiscussionOpen Discussion CloseoutCloseout

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10 Functional Organization Staff Chief Executive Functional Manager Project Coordination

11 Project Organization Staff Chief Executive Project Manager Project Coordination

12 Weak Matrix Organization Project Coordination Staff Chief Executive Functional Manager

13 Balanced Matrix Organization Project Coordination Staff Project Manager Staff Chief Executive Functional Manager

14 Strong Matrix Organization Project Coordination Staff Project Manager Chief Executive Functional Manager Manager of Project Managers Project Leadership

15 PROJECT MANAGER Project Delivery Relationship Model Internal DESIGN TEAM LEADER A/E PROJECT MANAGER Outsource "Turn key" Bridge Design Environment Geotech Hydraulics Safety Surveys Bridge Design Environment Geotech Hydraulics Safety Surveys Project Leadership & Direction Solicit Resource Center and FHWA Technical Assistance Guide Strategy Development COTR on comprehensive T.O. Establish & Balance Project Risks Technical A/E Support Manage through Construction Lead External Client/Agency Interaction Secondary Technical Support Coordinate with Program Function Establish & Coordinate Acquisition strategies Establish & Manage Scope, Schedule, Budget and Quality Represent Project to FHWA Management Lead/Manage involvement and review

16 Project Delivery Relationship Model Outsource Bridge Design Environment Geotech Hydraulics Safety Surveys PROJECT MANAGER PROJECT SUPPORT TEAM A/E PROJECT MANAGER Bridge Design Environment Geotech Hydraulics Safety Surveys Project Leadership & Direction Solicit Resource Center and FHWA Technical Assistance Guide Strategy Development COTR on comprehensive T.O. Establish & Balance Project Risks Technical A/E Support Manage through Construction Lead External Client/Agency Interaction Secondary Technical Support Coordinate with Program Function Establish & Coordinate Acquisition strategies Establish & Manage Scope, Schedule, Budget and Quality Represent Project to FHWA Management Lead/Manage involvement and review

17 PROJECT MANAGER Project Delivery Relationship Model In-house DESIGN TEAM LEADER Bridge Design Environment Geotech Hydraulics Safety Surveys Coordinate with Program Function Establish & Coordinate Acquisition strategies Project Leadership & Direction Solicit Resource Center and FHWA Technical Assistance Guide Strategy Development Establish & Manage Scope, Schedule, Budget and Quality Establish & Balance Project Risks Represent Project to FHWA Management Lead/Manage involvement and review Technical A/E Support Manage through Construction Lead External Client/Agency Interaction Secondary Technical Support

18 Post Design Service for Full Service Projects 95% Primary – COE Secondary – PM/PE Coordinate with Contracts Under 30K and routine Over 30K and indeterminate COTR – COE COTR – PM or PE Identify Scope of Post Design Construction BPA FFP if very clearly defined EXECUTE Post Design Construction Support CPFF Any $ Between bid opening and award

19 To Contractor PE log and screen PE Complete in Field PE/COE forward to A/E with Guidance PE Consolidate response & respond to contractor PE/COE & PM coordinate EXECUTE Post Design Services Contractor Submitted Simple & routine Technical scope change To A/E with Guidance Require Continuity of Eng of Record

20 Post Design Support Key Thoughts Budget and Code as 52 account – CE Not to correct errors and omissions (E&O) Ensures continuity of engineering through construction Requires continuity of management from FHWA Requires advance planning and coordination (PM and COE) Can still engage our internal resources as needed (PE is not alone) Need Team to Finalize Details

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