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A Bear Lake Destination Wedding By Laina Hamilton

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Presentation on theme: "A Bear Lake Destination Wedding By Laina Hamilton"— Presentation transcript:

1 A Bear Lake Destination Wedding By Laina Hamilton
Bear Lake Reserve Lodge Experience Manager Special Event Manager

2 Welcome to Bear Lake Reserve
Creating A Lifetime of Memories One Event at a Time. Once you enter the gates at our Greeter’s Cottage, you and your guests will discover a location that defines accommodation, service and breath-taking natural beauty, as well as all the comforts of home. We have the ability to host a wide range of gatherings, from small parties and dinners, to larger-scale weddings, receptions and corporate retreats. Our goal for every event is to create a wonderful experience for you and your guests. We want to thank you for selecting Bear Lake Reserve as a possible venue for your special event, and we look forward to creating a memorable experience for you and your guests. Kind Regards, Laina Hamilton Special Event Manager Lodge Experience Manager

3 Event Planning Process
FILL OUT AN EVENT INTEREST FORM This gives us an idea of how many guests you are expecting, as well as any general requirements and expectations you have for your event. We recommend that you make an appointment to view our event sites, as well as the property as a whole. CHOOSE DATE AND LOCATION The Events Manager will contact you to discuss the specifics of your occasion and how Bear Lake Reserve can meet your needs and those of your guests. At this point, availability of dates and venues will be discussed, and the Events Manager can convey a better understanding of details and charges. SIGN AN INITIAL EVENT AGREEMENT At the time of agreement, Bear Lake Reserve requires a deposit of $1000. APPROVE BANQUET EVENT ORDER (BEO) At least 30 days prior to the event, all food and beverage requirements must be finalized between both parties along with payment in full for the event. A detailed BEO will be sent to you for your review. This is a confirmation and summary of all of the arrangements that have been made and must be signed and returned to the Events Manager.

4 Bear Lake Wedding Packages
Our Bear Hug Elopement Package $ Full personalized Day of Planning services and ceremony coordination by our Event Manager Ceremony Officiant Wedding ceremony venue and white wedding chairs for up to 10 guests Bridal bouquet Grooms Boutonniere Wedding cake topper Bridal Party Champagne toast with 2 souvenir etched Bear Lake wedding flutes Complimentary honeymoon night in one of our 2 bedroom 2 bath Mountain Lodge Condos

5 Bear Lake Wedding Packages
Bear Lake Shore Package $ Full personalized Day of Planning services and ceremony coordination by our Event Manager Ceremony Officiant Wedding ceremony venue and white wedding chairs for up to 75 guests Bridal bouquet Grooms Boutonniere Wedding cake topper Bridal Party Champagne toast with 2 souvenir etched Bear Lake wedding flutes Complimentary honeymoon night in one of our 2 bedroom 2 bath Mountain Lodge Condos

6 Bear Lake Wedding Packages
Bear Lake Moonlight Romance Package $15,000.00 Planning services and ceremony coordination by our Event Manager from initial visit to wedding day. Wedding venue Catered reception for up to 100 guests including a 2 hour open bar Ceremony Officiant Bridal bouquet Grooms Boutonniere Wedding cake topper Bridal Party Champagne toast with 2 souvenir etched Bear Lake wedding flutes Complimentary honeymoon night in one of our 2 bedroom 2 bath Mountain Lodge Condos

7 Our Venues The 2,100 acres of forest preserve at Bear Lake Reserve provide a unique collection of venues for your ceremony and reception. Whether you are looking for an intimate ceremony among the changing colors of fall or a bright and sunny celebration for hundreds with Bear Creek Lake as the backdrop, we will make sure you’re paired with the perfect location. GOLDEN FARM AMPHITHEATER Typical use: wedding ceremonies, outdoor tented receptions, concerts, team building workshops, Family reunions Capacity 500 $3,500 peak season | $3,000 off season Outside catering options are available LAKEVIEW WEDDING LAWN Typical use: Wedding Ceremonies, private parties, Family reunions, Low Country Boil Capacity 100 $2,500 peak season | $2,000 off season BLR catering only

8 MOUNTAINTOP PAVILION Typical use: wedding ceremonies, outdoor receptions, family celebrations Capacity 200 $ peak season | $2,000 off season Outside catering options are available at this location MILL POND PAVILION Typical use: wedding ceremonies, receptions, rehearsal dinners, parties, corporate retreats, family reunions Capacity 100 $3,500 peak season | $3,000 off season BEAR LAKE GOLF CLUB Typical use: wedding ceremonies, receptions, bachelor/ bachelorette mixers, family reunions Outside catering options are available

9 BEAR CREEK PARK Typical use: green wedding ceremonies, outdoor receptions, outdoor cookouts and family gatherings Capacity 100 $2,000 peak season | $1,500 off season Outside catering options are available POOLSIDE AT THE LAKE CLUB Typical use: rehearsal dinners, anniversary dinners, pool parties, wedding ceremonies Capacity 200 $8000 peak season | $7,500 off season BLR catering only, $4000 catering minimum LAKE CLUB DINING & LOUNGE Typical use: indoor weddings, receptions, rehearsal dinners, large dinners, private dining and dancing Capacity 125 $10,000 peak season | $8,500 off season

10 Why Choose Bear Lake? BREATHTAKING NATURAL BEAUTY
If the whole world could get married in the Blue Ridge Mountains, they would. There is simply no place more spectacular than this region of North Carolina, whether it’s during the bluebird days of summer, the fall change of color, or even the white winter mountaintops. And when you and your guests choose Bear Lake Reserve, all of that beauty is right there at your door. ACTION-PACKED ACTIVITIES FOR EVERYONE Simply put, there is no place where your guests will have more fun than at Bear Lake Reserve. From the waverunners to the party pontoon boats to the stand-up paddleboards to the pool, golf course, spa and more, the whole wedding weekend will be full of fun activities for everyone. SECLUSION & CONVENIENCE Bear Lake Reserve is set in the heart of the Blue Ridge Mountains within a forest preserve overlooking Bear Creek Lake; but that doesn’t mean that anyone is “roughing it”. Everything you and your guests need is on-site, including hiking & biking trails, pool, fitness, spa services, a marina with boats, skis, and water toys, and much, much more. All of this is less than a scenic 3 hour drive from Atlanta, Asheville, Charlotte, Knoxville, or Greenville. AWARD-WINNING CULINARY TEAM Our Executive Chef is known for serving exceptional dishes to those fortunate enough to be Members and guests at Bear Lake Reserve. When given the freedom to create options for wedding rehearsals and receptions, they consistently astound. At Bear Lake Reserve, we’ve got the reputation of one of the region’s most recognized chefs standing behind every plate.

11 Additional Event Policies and Services
When coordinating events such as weddings, family reunions and corporate retreats Bear Lake Reserve offers a simple solution, Let us help with all of the Destination details. With over 30 years in the Wedding, Event and Hospitality Industry our certified Wedding Planner Laina Hamilton is on site throughout the entire event process. Upon your initial meeting at the Lake Club thru your private tour of our 2100 acre property she is available to help you plan all of your special details from the perfect venue selection to the last sparkler send-off. Vendor Policies Bear Lake Reserve has an approved list of trusted vendors. When choosing an approved vendor please be aware that we do have policies and procedures in place to protect the integrity of your event and to help maintain the beauty and tranquility that makes Bear Lake Reserve special. All decorations, and removal of the same, are your responsibility. We are not responsible for decorations or miscellaneous items that are left after the event. Bear Lake Reserve permits the supply of decorations by the hosting party as well as from outside vendors. In order to uphold the event standards of Bear Lake Reserve, the Bear Lake Events Team must approve all décor. Tenting maybe required for outdoor events involving the service of food. The use of confetti is prohibited. Birdseed is permitted solely on the Performance Lawn at Golden Farm. Bear Lake Reserve is not responsible for gift security or personal effects. Please monitor both during, and immediately after, your function. As a guest renting space at our private facility, please be aware that any damage that you, your guests, or others involved in your event, cause to our facilities will be the sole responsibility of the renter(s). A major credit card will be required prior to the event(s) in case of damages. Please note that while renting a venue from Bear Lake Reserve; decorations such as flowers, streamers, table name cards, ice sculptures, fountains, and other items that help enhance the appearance of an event will be the responsibility of the person(s) renting the facility and are not included in the venue rental price. For safety reasons the use of floating candles or floating lanterns and glass is prohibited in the pool area. Bear Lake Reserve can provide a list of preferred vendors. All outside catering and vendors must be approved in writing by the Bear Lake Reserve Event Manager.

12 Overnight Accommodations Requirement
As a Private Resort Community, we do have a minimum Cottage/Mountain Lodge rental requirement that may differ from other Wedding Venues. Our unit rates will vary based on the time of year and the type of unit reserved. We do require a Two-night minimum stay and on Holiday weekends a 3-night minimum with a 50% down payment at the time of booking and full payment 30 days prior to the event. The minimum unit requirement for your event will be determined by the number of guests that you are expecting. Number of Guests Unit Requirements Elopement Package *Bride and Groom receive Honeymoon night Free with a 4 night Min. booking in one of our MTN Lodges *Based on Availability 50 and Under Guests Units Guests Units Guests Units

13 When you choose Bear Lake Reserve as the venue for your destination wedding, you are ensuring that all of your guests are going to have an amazing time. Our location - set among mountains and forest with Bear Creek Lake as its centerpiece - combines the amenities of a resort with the beauty that only nature can provide. THE LAKE CLUB Some of the ammenities that can be found at the 14,000 square foot facility include a lakefront pool complete with hot tubs, kid’s pool and water slide, a twenty seat theater room, and a library. RESTUARANT & LOUNGE Two dining options are available, including our full service restaurant and casual dining in the Lounge. FITNESS & SPA Enjoy everything you need for a full workout including state of the art Techno gym equipment. Treat yourself to facials, massage, and body treatments from the Fusion Healing Center & Spa. MARINA & WATER SPORTS RENTALS Bear Creek Lake is known throughout the area for its amazingly calm conditions. Rent some of our fun toys and hit the water! GOLF & TENNIS Take in the stunning views as you golf the challenging Bear Lake Golf Club or play some tennis at an elevation of 3,500 feet. HIKING & OUTDOORS Bear Lake Reserve owns 6 miles of shoreline where you can fish and nearly 17 miles of hiking and walking trails. Mountain bikes are also available for rent. Accommodations

14 Vendor Contract Review
Vendor Name: Address: Phone: web: Contract type: Deposit: Cancellation Policy Dates: Delivery and pick up times and dates:

15 Bear Lake Reserve Event Client Profile
Client Contact : Name:_______________ ____ Address: ___________________________________ ___________________________________ Phone: Home:_____________Cell:______________ Client Contact: ______________________________ Type of Event: Rehearsal Dinner / Wedding / Reception Corporate Retreat / Family reunion/ bachelor/bachelorette (please circle all that apply) Date of Event: Number of Guests: Time of Event: Notes:_______________________________________ ________________________________________ Venue: (please circle all that apply) Lake Club Dining and lounge/Poolside/Mill Pond Lakeside Wedding Lawn/Mountain Top Parkside Pavilion/ Bear Creek Park/Golden Farm/Golf Course Driving Range Vender contact:_______________phone#____________ Caterer: Caterer contact:_______________phone#____________ # of Adults_________# of Children__________________ Any allergies or special requests:____________________ Officiant:__________________Phone#______________ Music:____________________Phone#______________ Florals:___________________Phone#______________ Time and date of delivery_________________________ Special notes:__________________________________

16 Destination Wedding Venue Questions: Bear Lake Reserve
How many rooms do you have available and in what configurations – suites, singles, etc? Bear Lake Reserve Endorsed Accommodations has Mountain Lodge Condos that sleep 6 each and Cottages that sleep 6-14 depending on the cottage selected. Do you offer special rates for our wedding guests? Can we reserve a block of rooms for our guests? Bear Lake Reserve Endorsed Accommodations offers a 10% discount to wedding parties who book a minimum number of nights and accommodations, or we offer the Bride and Groom their honeymoon night free. What activities – on-site or nearby - are available for our guest? Bear Lake Reserve Resort is 2100 acres. We offer boating, swimming, golf, hiking, mountain biking, a full bar and grill, poolside dining, private dining, family dining, several parks, a work out facility/weight room/ Spa services, 2 hot tubs a children’s pool, planned children’s activities and planned summer family events. We also have a 24 guest theatre, children’s playroom, library and Lake Club dining. I have a yellow lab that I would love to be part of our wedding weekend. Is your resort dog friendly? Are you event spaces dog friendly? Bear Lake Reserve is Pet friendly; we have several lodging accommodations that welcome pets. Your Dog is welcome to join in the outdoor wedding festivities, however pets are not allowed inside of the swimming pool areas or the Lake Club. Do you have nanny services for those that bring kids? If so, what are prices? Bear Lake Reserve has a summer children’s program and we have seasonal staff available for hire for babysitting purposes If we would like to give each guest a welcome basket, is there a fee for the front desk to hand them out? We love gift baskets! If you will give us a list of your guests and the gift baskets we will make sure each guest receives a gift basket when they check-in at our greeter’s cottage. * How have you handled wedding day mishaps? At Bear Lake we have a saying..When it rains we shine. Our Event Manager has a special “rainy day” emergency kit which includes umbrellas, shoe repair kits, an emergency dress repair kit and many other special items to help advert wedding day disasters. While we can’t change or predict the weather, we do have fun activities and romantic photo ops available. Your cake is missing the topper? No problem, we have used fresh flowers or fruit as a beautiful replacement.

17 Bear Lake Reserve Approved Vendors
VENDOR CONTACT PHONE # Just Simply Delicious Debi Hall Mountain Faith Sam McMahan Photography Ruby Peoples videographer Chris McCoy Florist/décor/sparklers Eatherly Visage Salon Lisa Officant Reverand Jacqui Elite Limousine of NC Steve

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19 Thank you for choosing Bear Lake Reserve for your Special event.
Along a crystal clear lake amid the Blue Ridge Mountains lies a place of unforgettable moments and uncompromised beauty. Here, roads gently roll through the mountainside and along miles of North Carolina lakefront property, where small residential clusters of custom mountain homes, Craftsman-style cottages, and new mountain lodges are tucked thoughtfully into their surroundings. There is a true sense of community here where the pure joys of North Carolina lake and mountain living can be experienced year-round with family, friends, and neighbors who share a similar dream of a life redefined. Thank you for choosing Bear Lake Reserve for your Special event. The tradition of service, excellence, and relaxing environment are hallmarks of Bear Lake hospitality. We feel strongly that nowhere in North Carolina will you find these qualities more prominent than at Bear Lake Reserve. If either myself, or any of the staff and management of Bear Lake Reserve can be of service to you during your stay, it will be our pleasure. On behalf of the entire staff at Bear Lake Reserve, welcome and thank you again for staying with us. Kind regards, Laina Hamilton Bear Lake Reserve Lodge Experience and Event Manager


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