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Learn more about our members at: www. psnetwork.cawww. psnetwork.ca Del Chatterson Michael Hiles & Associates Inc. Michael Hiles Carlo De Rose Chris Murray.

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Presentation on theme: "Learn more about our members at: www. psnetwork.cawww. psnetwork.ca Del Chatterson Michael Hiles & Associates Inc. Michael Hiles Carlo De Rose Chris Murray."— Presentation transcript:

1 Learn more about our members at: www. psnetwork.cawww. psnetwork.ca Del Chatterson Michael Hiles & Associates Inc. Michael Hiles Carlo De Rose Chris Murray Vince Santaguida Margot E. Uson Morrie Weinberg Robin Whitrod, CA Morrie Weinberg & Associates Inc. Gillian Leithman Marco Della Rocca Jerry Cytryn

2 Strategies for Managing Key Business Assets by Marco Della Rocca Gillian Leithman Vincent Santaguida

3 Marco Della Rocca

4 Strategies to better position your company in lease negotiations

5 Real Estate Costs Usually represents a companys 2 nd greatest expenditure

6 Marketplace Highlights

7 Factors Building Owners Consider in Lease Negotiations Company Specifics Leasehold improvements and other incentives Deposits and guarantees Competitive Factors

8 Factors Agents take into Consideration when Negotiating with Building Owners Vacancy rates Size of tenant Tenants willingness to move Landlords interest in tenant Conditions of offer to lease

9 CASE STUDY #1 (Move from traditional office to mixed-use office) Pre-Move Situation –2,700 sq. ft. –15 employees –Gross Rent = $ 25.00 / sq. ft. ($ 67,500 / year) Post-Move Situation –3,500 sq. ft. –20 employees –Gross Rent = $ 13.00 / sq. ft. ($ 45,500 / year) –Savings of $ 110,000 over 5 years

10 CASE STUDY #2 (Strategic choice of building) Client Requirement –Approx. 1,500 sq. ft. (5-7 employees) –Class A office space –Ville St-Laurent Final Solution –Prime building –Minor leasehold improvements required –45% vacancy –Amazing pre-occupancy period

11 CASE STUDY #3 (Move from inefficient office space to loft style space) Pre-Move Situation –Inefficient office space (industrial building) –Off island location –Employees scattered throughout building –Wanted to re-locate on island and design new corporate headquarter that made a statement while keeping costs in check –Important selection criteria – environmentally friendly and socially responsible office space

12 CASE STUDY #3 (Move from inefficient office space to loft style space) Post-Move Situation –6,074 sq. ft. –Near Metro –25 employees (growth to 33 employees) –4 offices, 2 meetings rooms, 20+ work stations –Comparison space options ranged from mid-teens to $30.00. Main competition = $21-22 Gross –Avg. Gross Rent = $ 17.65/sq.ft. ($107,206 / year) –Included leasehold improvements/interior design –Full build-out of raw space to clients exact specifications

13 CASE STUDY #4 (Industrial Built-to-Suit/Sale/Lease-back) Requirement –Heavy industrial / manufacturing –Move from an older inefficient building –Expansion from 50,000 to 100,000 sq. ft. –Ample outdoor storage

14 CASE STUDY #4 (Industrial Built-to-Suit/Sale/Lease-back) Built-to-Suit Solution –Modern and energy efficient building –State-of-the-art robotics/technology –Fully controlled construction/improvements –Not dictated by developer –Lower lease-back rental rates –Sold new building to institutional investor –Sold old building to plastics injection company

15 In summary…. Understand your options Consider marketplace alternatives Timing is important Be prepared before negotiating Work with a professional that knows the marketplace

16 THANK YOU. Questions? Marco Della Rocca

17 Gillian Leithman

18 Passing the Baton PASSING THE BATON Gillian Leithman, MSc Directions Third Age Consultants Inc

19 NASA CASE STUDY

20 Even when government officials talk about returning to the moon, few mentioned the simple and startling fact that the US space agency has forgotten how to get there Nasa Manager Confession

21 Do you know how many people in your organization plan to retire in the next 5 years?Do you know how many people in your organization plan to retire in the next 5 years? Do you have a plan in place to minimize corporate memory loss?Do you have a plan in place to minimize corporate memory loss? If you are a business owner who plans to retire in the next 5 years, have you chosen a successor and started grooming him/her to take over?If you are a business owner who plans to retire in the next 5 years, have you chosen a successor and started grooming him/her to take over? QUESTIONS TO KEEP IN MIND

22 Todays objectives Raise awareness Provide you with solutions

23 Intergenerational Conflict Knowledge Transfer Challenges Talent Shortage Disruptive Demographics Current Context

24 Disruptive Demographics

25 Talent Shortage

26 Intergenerational Conflict

27 The perfect Storm

28 Solutions Human resources IT solutions Knowledge management

29 HR strategies Workforce Audit Succession Planning & Career development Performance Appraisals Compensation Clear career paths Older worker friendly policies

30 Knowledge management Explicit Tacit Recovery

31 Not just what, but who!

32 IT solutions Web 2.0 Wikis Podcasts Videos Lessons learned

33 Executive Exit Planning should occur 3-5 years prior to exit You must train your successor Ensure that successor has competencies to run the business while you are still there!

34 Fostering a KT Environment Build a business case Secure financing Understand employee motivations Adequate Time

35 Looking for Partners

36 Gillian Leithman THANK YOU. Questions?

37 Vincent Santaguida MultiCIM Technologies Inc

38 Information Asset Management Surmounting the challenges

39 Value of information assets?

40 Information assets include: E-Mails Images & Graphics Office Docs ELECTRONIC FILES PAPER FILES Digital Docs

41 Paper vs Digital information asset value? Digital Docs PAPER FILES ELECTRONIC FILES

42 What are mission critical files and what is their value?

43 Problem with ad hoc file management

44 Simple and ideal file management ASRS – Automated Storage and Retrieval System Requires only: ID Location

45 Simple and ideal file management Problem for humans: (ID?) Can not remember precise file names. (Location?) Can not remember folder names. Inconsistent naming/storing of files. No standards or policy Free for all!

46 Simple file management strategy for all? Structured file naming and storage A strategy that enables: File naming and storage policy per business activity. Best practices for electronic filing and retrieval throughout the organization. It works because it is based on the simple premise that if you name it properly and store it properly as per a prescribed policy, you and everyone else will be able to retrieve it.

47 Others using this strategy

48 What is structured file naming? Structured file naming is the combining of multiple information elements separated by delimiters (e.g. underscore _) to compose a unique information-rich file name. Project GGBRIDGE JCARTIER VICTORIA BROOKLYN HUMBER Activity PAINT PRIME WELD REPAIR RESURFACE SAND-BLAST Doc Type QUO LTR INV PO CON SPEC REP Description Free Text Version N A N-N A- N A-A EXT pdf doc xls ppt dwg jpg Examples: GGBRIDGE_PAINT_QUO_RAILINGS_V01.pdf GGBRIDGE_WELD_SPEC_RIVETS- 500_V1-02.dwg

49 What structured file names look like:

50 1.Use short and simple folder names and folder structures. 2.Put just the right amount of elements in the structure for easy retrieval and identification. 3.Use the underscore (_) as element delimiter. 4.Use the hyphen (-) to delimit words within an element or capitalize the first letter of each word. 5.Elements should be ordered from general to specific detail of importance as much as possible. Structured file naming – 10 Rules

51 6.Dates should be ordered: YEAR, MONTH, DAY. (e.g. YYYYMMDD, YYYYMMDD, YYYYMM). 7.Personal names within an element should have family name first followed by first names or initials. 8.Abbreviate the content of elements whenever possible. 9.Version control should start with V followed by at least 2 digits. 10.Prefix the names of the pertinent sub-folders to the file name of files that are being shared. via email.

52 Lets you name, store and retrieve any file Office Docs E-MailsImages & Graphics Digital Docs

53 The benefits Improved collaboration Operational continuity Reduced duplication Increased efficiency Increased productivity

54 The biggest challenges are: LEADERSHIP Communication Establishing filing and storage policies Encouraging collaboration Monitoring Managing behaviour

55 Conclusion Your information assets are valuable and they should be easily retrievable at all times. Structured file naming and storage is an easy and economical strategy for managing your files You have a strategy – what is needed is Leadership to take the initiative to apply it.

56 THANK YOU. Questions? Vincent Santaguida

57 Learn more about our members at: www. psnetwork.cawww. psnetwork.ca This presentation can be found at: www.psnetwork.ca/resources.php Del Chatterson Michael Hiles & Associates Inc. Michael Hiles Carlo De Rose Chris Murray Vince Santaguida Margot E. Uson Morrie Weinberg Robin Whitrod, CA Morrie Weinberg & Associates Inc. Gillian Leithman Marco Della Rocca Jerry Cytryn Merci et Bonne Journée


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