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Geographic Information Systems (GIS) and Grounds Maintenance Housemark – Estates Service Northern Meeting 24 th April 2013 Victoria Labeodan, Research.

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Presentation on theme: "Geographic Information Systems (GIS) and Grounds Maintenance Housemark – Estates Service Northern Meeting 24 th April 2013 Victoria Labeodan, Research."— Presentation transcript:

1 Geographic Information Systems (GIS) and Grounds Maintenance Housemark – Estates Service Northern Meeting 24 th April 2013 Victoria Labeodan, Research Analyst, Business Support and Craig Godwin, Managing Director, Oxford Data Consultancy

2 Overview Introduction What is GIS? GIS and L&Q Resident and Stock profile Grounds Maintenance Grounds Maintenance Data Capture - ODC Future Plans Any Questions?

3 Introduction

4 Introduction - 1 London and Quadrant Housing Trust Owns over 67,000 homes Geographically spread across London and Home counties Range of tenures – general needs, IMR, leaseholders, shared ownership Structured into seven neighbourhoods – North, North East, Thames, South, South West, West Community Investment – employment and training, young people, building stronger communities and financial inclusion

5 Introduction - 2 Research & Analysis team Resident satisfaction surveys CORE coordination Statistical Returns KPIs Ad-hoc data request GIS IT Housing management Asset Management Housing Management Stock data

6 What is a Geographic Information System? (GIS)

7 What is GIS? - 1 Location, location, location Manage data Understand patterns Analyse trends Data capture Interpret data Visualise data Some Housing Applications Manage Stock Allocate housing officer patches Understand profile of residents Grounds maintenance

8 What is GIS? - 2 How? Layers of information Mapping data e.g. Ordinance Survey, Google maps, x and y coordinates Requires GIS Software

9 GIS and L&Q

10 GIS and L&Q - 1 Cadcorp installation in June sessions of on-site training (18 staff) Mapping Products – OS Open source – OS Mastermap imagery – OS Topography – Code-point with Polygons – Address base plus

11 GIS & L&Q -2 The journey so far... Resident profile Stock profile Grounds maintenance Promoting GIS across the Trust

12 GIS & L&Q -3

13 Resident/ Stock Profiling

14 Resident/Stock Profiling - 2

15

16 Resident/Stock Profiling - 3

17 Grounds Maintenance

18 Grounds Maintenance - 1 Why does L&Q need GM maps using GIS? Improves the procurement process for Grounds maintenance Costs saving Resident satisfaction Clarification of L&Qs boundaries Better management of estates Improves information sharing (internal & external) Purchase GIS product – Cadcorp Builds on GIS training

19 Grounds Maintenance -2 How? Teams Cross departmental work External consultants – Oxford Data Consultancy Mapping data xx and yy coordinates (property points) Ordinance Survey Land Registry

20 Grounds Maintenance - 3 Map Specification Grounds MaintenanceSite services

21 Grounds Maintenance - 4 How many? NeighbourhoodPhase 1 Estates for ProcurementPhase 2: Estates with Other Services North North East West Thames South South West South East Total

22 Grounds Maintenance Data Capture Housemark – Estates Services Northern Meeting 24 th April 2013 Craig Godwin, Managing Director, Oxford Data Consultancy

23 ODC – Craig Godwin 25 years experience of GI data capture Work with all of the leading GIS vendors Cadcorp ESRI Worked with 30+ Housing Associations Currently working with:

24 Ground Maintenance Data Capture Source data The data capture process Products / output Options for Acquiring GIS

25 Source Data - 1 Ordnance Survey MasterMap Topography

26 Source Data – 2 Paper Ground Maintenance plans

27 Source Data - 3 Ordnance Survey Aerial Photography

28 Source Data - 4 Transfer Plans

29 Source Data - 5 Property points

30 Source Data - 6 Land Registry Boundaries

31 Source Data – 7

32 The Process Acquire / compile source data Data capture Identify anomalies Manual quality assurance Automated quality assurance Anomaly clarification Implement amendments Export the data

33 Products - 1 Bill of quantities Cost Centre Feature TypeCountyHighwaysHousingLeisureGrand Total Grass Hard Areas Scrub Land Shrub Beds Trees & Hedges Grand Total

34 Products - 2 Paper plans and PDFs

35 Products - 3 GIS data

36 GIS Acquisition Hosted GIS Data held by external consultants Information provided via PDF Limited functionality & access Cheaper alternative for smaller HAs Purchase GIS Acquire GIS Full functionality and flexibility

37 Grounds Maintenance Map

38 Future Plans

39 Add GM maps to internal housing management system (Arena) Add the xx and yy coordinates to Arena Link Cadcorp system to Arena Overall satisfaction map (neighbourhood, inner/outer London) ASB Hotspoting (borough, neighbourhood) Stock data profile (type of stock, neighbourhood) Create a Top 10 Maps on the intranet

40 Any Questions?


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