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Project Analysis & Design Analysis & Design Phases.

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Presentation on theme: "Project Analysis & Design Analysis & Design Phases."— Presentation transcript:

1 Project Analysis & Design Analysis & Design Phases

2 Why Analysis and Design? Why are the analysis and design stages so important? Determines the success or failure of a project. Determines the success or failure of a project. Discovers many issues that can pave the way for success. Discovers many issues that can pave the way for success. Prevents a company from developing a poor project and wasting resources and time. Prevents a company from developing a poor project and wasting resources and time.

3 Dont let the word analysis put you to sleep! put you to sleep!

4 Thinking is a form of Creativity To live a creative life, we must lose our fear of being wrong. - To live a creative life, we must lose our fear of being wrong. - Joseph Chilton Pearce

5 Perhaps imagination is only intelligence having fun! George Scialabba Perhaps imagination is only intelligence having fun! George Scialabba

6 Aha Moments! If at first the idea is not absurd, then there is no hope for it! Albert Einstein If at first the idea is not absurd, then there is no hope for it! Albert Einstein

7 Now on to the phases!

8 FYI - What usually occurs first? Request for a Proposal (RFP) from a potential client and your Proposal to the client. Request for a Proposal (RFP) from a potential client and your Proposal to the client. elopmentproposal.htm elopmentproposal.htm elopmentproposal.htm elopmentproposal.htm Marketing and sales are an important part of this initial step. Marketing and sales are an important part of this initial step.

9 Overview Of Analysis Analyze whether the project is a worthwhile endeavor. Analyze whether the project is a worthwhile endeavor. Determine the website requirements for a successful site. Determine the website requirements for a successful site. Create a work plan to accomplish the project. Create a work plan to accomplish the project.

10 Experts use other terms: Some experts call the analysis and design phases: Discovery –Understanding the target customers and their needs, and conceptualizing the business and customer goals for the website. Discovery –Understanding the target customers and their needs, and conceptualizing the business and customer goals for the website. Exploration – Generating several rough initial website design, of which one or more will be chosen for further development Exploration – Generating several rough initial website design, of which one or more will be chosen for further development Refinement – polishing the navigation, layout, and flow of the selected design. Refinement – polishing the navigation, layout, and flow of the selected design.

11 Ideas It is better to have enough ideas for some of them to be wrong, than to be always right by having no ideas at all. Edward Bono It is better to have enough ideas for some of them to be wrong, than to be always right by having no ideas at all. Edward Bono

12 Inputs for Analysis Phase Selected Trained Team Selected Trained Team Request from Client Request from Client Clients Documents such as Web Site Design Form Clients Documents such as Web Site Design Form

13 Analysis Who is the customer? Who is the customer? What does the project entails? What does the project entails? Who will be the audience? Who will be the audience? What are the customer objectives? What are the customer objectives? What are the audience objectives? What are the audience objectives? Why is the project needed? Why is the project needed? What will this project help the client achieve? What will this project help the client achieve?

14 What do we analyze? Analyze audience characteristics Analyze audience characteristics Perform technology analysis Perform technology analysis Identify resources/constraints Identify resources/constraints Identify/outline content/tasks Identify/outline content/tasks

15 Gathering Information 1.Company/Client 1.Company/Client 2.Industry 2.Industry 3.Strategy/Marketing/Branding 3.Strategy/Marketing/Branding 4.Current Site 4.Current Site 5.Competition 5.Competition 6.Audience 6.Audience 7.Products/Services 7.Products/Services 8.Other 8.Other

16 Analysis Tasks – Work Plan Define objective of the project Define objective of the project Define Audience Analysis Define Audience Analysis Define Content Outline Define Content Outline Identify Software for Creating Website Specs. Identify Software for Creating Website Specs. Develop PERT Chart Develop PERT Chart Create Gantt Chart Create Gantt Chart Evaluation Plans Evaluation Plans

17 Determining Primary Objectives Objectives could be increase traffic, decrease calls for information, sell more products. Objectives could be increase traffic, decrease calls for information, sell more products. Determine the primary objectivethe most important reason for launching this site. Determine the primary objectivethe most important reason for launching this site. Make sure the client agrees. Then create the rest of your list, prioritizing your objectives into second and third levels of importance. Make sure the client agrees. Then create the rest of your list, prioritizing your objectives into second and third levels of importance.

18 Audience/Desired Action Describe a typical user coming to your site. How often is the user online and what does s/he generally use the web for? How old is the user and what does s/he do for a living? Describe a typical user coming to your site. How often is the user online and what does s/he generally use the web for? How old is the user and what does s/he do for a living?

19 Audience/Desired Action What is the primary tasks or action the user should take when coming to your site? (purchase, become a member, search for information, etc.) What is the primary tasks or action the user should take when coming to your site? (purchase, become a member, search for information, etc.)

20 Audience/Desired Action What are the key reasons why the target user chooses your companys products and/or services? (cost, service, value, etc.) How many people (as far as you can tell) access the site on a daily, weekly or monthly basis? How do you measure usage? Do you forecast usage to increase over the next year and by how much?

21 Technology What is your target platform and browser (if you know)? What is your target platform and browser (if you know)? Are there specific technologies (Flash®, DHTML, JavaScript, Real Audio, etc.) you would like to use in the site? If so, how will they enhance the user experience? Are there specific technologies (Flash®, DHTML, JavaScript, Real Audio, etc.) you would like to use in the site? If so, how will they enhance the user experience?

22 Technology (not needed now) Will you have database functionality (dynamic content generation, search capabilities, personalization/log-in, etc.)? Will you have database functionality (dynamic content generation, search capabilities, personalization/log-in, etc.)? Will you have a need for secured transactions (e- commerce)? Will you have a need for secured transactions (e- commerce)? Will you require other specific programming needs (personalization, search capability)? Will you require other specific programming needs (personalization, search capability)?

23 Reasons for Redesign What are the main reasons you are redesigning your site? (New business model, outdated site, expanded services, different audience, etc. What are the main reasons you are redesigning your site? (New business model, outdated site, expanded services, different audience, etc. What are your primary online business objectives with the site redesign? (Increased sales, marketing/branding awareness, reduce customer service calls, etc.)

24 Content for Redesign Describe visual elements or content which should be utilized from your current site or marketing materials (logo, color scheme, navigation, naming conventions, etc.). How will the content of this site (along with functionality and navigation) expand or differ from your current site? Do you have an existing sitemap for the outgoing site structure?

25 Current Site Do you feel your current site promotes a favorable user experience? Why? Why not? What specific areas of your current site do you feel are successful? Why are they successful? What shortcomings exist with the current site and what three things would you change on the site today, if you could?

26 How Do You Schedule the Project? PERT CHARTS AND GANT CHARTS PERT CHARTS AND GANT CHARTS Most importantly, you can tweak and adjust these tasks and scheduling charts throughout the project. Most importantly, you can tweak and adjust these tasks and scheduling charts throughout the project.

27 What are PERT Charts? PERT and Gantt Charts are fancy to-do lists! Microsoft Office calls a PERT Chart a Network Diagram – a sequence or logic diagram showing task dependencies. (one task depends on another one in order to be completed)

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29 PERT Chart Shows you: What tasks must be carried out What tasks must be carried out Where parallel activity can be performed Where parallel activity can be performed The shortest time in which you can complete a project The shortest time in which you can complete a project Resources needed to execute a project Resources needed to execute a project The sequence of activities, scheduling and timings involved The sequence of activities, scheduling and timings involved Task priorities Task priorities The most efficient way of shortening time on urgent projects. The most efficient way of shortening time on urgent projects.

30 How to use it: Hold a brainstorming session with the project team to capture all component tasks needed to complete the project. Document the tasks on small note cards.

31 How to create a Pert Chart: Identify the first task that must be completed. Place the appropriate card at the extreme left of the working surface. Identify any other tasks that can be started simultaneously with task #1. Align these tasks either above or below task #1 on the working surface.

32 How to create a Pert Chart: Identify the next task that must be completed. Select a task that must wait to begin until task #1(or a task that starts simultaneously with task #1) is completed. Place the appropriate card to the right of the card showing the preceding task. Identify any other tasks that can be started simultaneously with task #2. Align these tasks either above or below task #2 on the working surface. Continue this process until all component tasks are sequenced.

33 Dont let the CHARTS drive you mad!

34 What is a Gantt Chart? Gantt Charts are bar charts that depict how long a task is scheduled to take, when it can start and when it must be finished. Gantt Charts are bar charts that depict how long a task is scheduled to take, when it can start and when it must be finished.

35 Gantt Chart shows you: The overall sequence of tasks. The overall sequence of tasks. Whether tasks are progressing on schedule and being completed on time. Whether tasks are progressing on schedule and being completed on time. Measures the progress of individual tasks. Measures the progress of individual tasks. Show what needs to be done and when. Show what needs to be done and when. When the tasks are grouped by the team member, highlights each person's responsibilities. When the tasks are grouped by the team member, highlights each person's responsibilities.

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37 Gantt Chart When a project is under way, Gantt Charts help you to monitor whether the project is on schedule. When a project is under way, Gantt Charts help you to monitor whether the project is on schedule. If it is not, it allows you to pinpoint the remedial action necessary to put it back on schedule. If it is not, it allows you to pinpoint the remedial action necessary to put it back on schedule. You can also create a Gantt Chart in Excel. You can also create a Gantt Chart in Excel. You can also create a Gantt Chart in Excel. You can also create a Gantt Chart in Excel.

38 Analysis Phase Complete Formal agreement is then signed with the client Formal agreement is then signed with the client

39 Output of Analysis Phase Analysis Design specification document – work plan that includes Vision/treatment for solution Vision/treatment for solution Goals and Objectives Goals and Objectives Content such as photos, text, Content such as photos, text, audio, video audio, video Pert Chart and Gantt Chart Pert Chart and Gantt Chart Team Roles Team Roles

40 Now to Discovery… Working through the phases of analysis and design (or Discovery, Exploration & Refinement ) is a vitally important part of the web design and development. Working through the phases of analysis and design (or Discovery, Exploration & Refinement ) is a vitally important part of the web design and development.


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