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Lori Neff Senior Consultant, Inetium 6/14/2008. Topics Considerations for Architecture Navigation Reusable Content Master pages Styling Login Pages Page.

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Presentation on theme: "Lori Neff Senior Consultant, Inetium 6/14/2008. Topics Considerations for Architecture Navigation Reusable Content Master pages Styling Login Pages Page."— Presentation transcript:

1 Lori Neff Senior Consultant, Inetium 6/14/2008

2 Topics Considerations for Architecture Navigation Reusable Content Master pages Styling Login Pages Page Layouts & Content Types Custom Styles in Rich HTML Fields Style Search Results Hide Controls With Security Trimming Create Print Page Link Content maintenance scenarios Planning Your Implementation Surveys Customize List Form Accessibility Toolkit

3 Publishing Feature Today well be covering sites with the publishing feature enabled Create a standard site and then enable the publishing feature Or, when creating your site collection, begin with the Collaboration Portal (if you want surveys or discussion groups or blogs later on, then youll want the Collaboration Portal; the Publishing Portal doesnt even allow you to enable these OOB features later on)

4 Considerations for Architecture Consider the users involved: Who will be visiting your site Browsers involved (impacts CSS, navigation) Level of interaction (navigation, media, web parts, RSS feeds, surveys, discussion forums) Experience (simplicity of site, layout) Who are your Content Editors Power users – Can edit in SharePoint Designer, know HTML, etc. Can do some interesting things in CEWP (good/bad?) New users – Dont know HTML; HTML editors need to be restricted and built out to provide a consistent user experience. Impacts page layouts required, CSS, navigation, permissions Whos going to Implement Design Need to be Familiar with SharePoint BEFORE they go to the SharePoint Designer classes; architecture impacts design decisions Who will be your Site Administrators What level of participation do you want to have in the ongoing maintenance of the site Where is the content coming from? Migrating information? from SQL? XML? Metadata?

5 Out-of-Box Navigation Pros: Easy, quick, leaves power in hands of users Cons: Its not lightweight; customization in Master Page Architect the site to leverage the OOB navigation best – create a site for each item that has sub-topics that will need to appear on the navigation Note that this architecture will provide a structure for logical breadcrumbs, and use of the OOB site map To customize: You can do a lot with the assigned CSS classes Width, number of levels deep, text wrapping are all set in the control; override settings in the master page Example: change navigation to allow text wrapping Select top navigation control; in Tag Properties panel, for ItemWrap, change from False to True Issue with using Headings in Local Navigation (left nav) If you inherit the top-level sites Local Navigation, headings (and the links underneath them) disappear on the sub-site You can find a fix at how-to-make-navigation.html how-to-make-navigation.html

6 Reusable Content Pro: Easy to maintain, flexible Con: Only available in Rich HTML publishing fields (NOT the CEWP) To add a new Reusable Content item: Select the text / html code that youd like to repeat From the top-level site, View All Site Content Find the Reusable Content List Add a new item to the list Enter a name, description (if desired) Click to enter content To paste in HTML, click Edit HTML button Click OK To insert a Reusable Content item in page: Enter Edit Mode for page Click to Edit Content in page content field In Rich HTML toolbar, click Insert Reusable Content button Choose the desired Reusable Content Item from the list

7 Master pages Tip: Consider what youll need to style If your readers will never see the lists, consider only styling the Custom Master Page If you customize the Master Page, Plan how youll deploy updates (features are your friends)

8 Styling login pages Login pages (and all other pages that reside in the _layouts folder) live on the file system in the 12 hive Method A: You can edit these files on the file system, but be careful; it will affect all the web apps on that file system Method B: Create a local copy of the contents of the _layouts folder (put it in the root of your site collection) Style the simple.master and other pages in the local_layouts folder as desired; necessary when you have multiple sites on one server with different designs

9 Add fields to Page Layout You get only one page content field in the OOB page content type. Scenario: Product page; content with callout box Go to top level Site Settings, Site Content Types Gallery Create new content type that inherits from Article Page Create new site column with a type of Publishing HTML From SPD, create a new Page Layout using the new content type you just created In the Toolbox panel, under the list of Content Fields, you should see your new site column. Plan for maintenance and scalability Create a structure that will require no updating (or as little as possible) Refer to implementation notes later

10 Custom Styles in Rich HTML Fields CSS files that contain the OOB Rich HTML editor styles: HtmlEditorCustomStyles.css HtmlEditorTableFormats.css To override these styles: Make a copy with the exact same file name Store it in your site (say, in your Style Library) Make the desired changes (i.e., remove a style altogether) Register it in your master page To add to these styles Add a new class and prefix the name with ms-rte- Custom, e.g.,.ms-rteCustom-FabrikamTitle

11 Style Search Results - 1 Create a search results page Edit search results web part; Modify XSLT – copy existing and save for later Replace xslt with this to show the raw xml results: Save and then run the search. You'll see the raw xml results. Save these xml results in a little xml page.

12 Style Search Results - 2 Go into SharePoint Designer, create a blank aspx page. Go to the Data View menu and click "Manage Data sources In the Data Source Library pane, upload the xml file you saved a moment ago: Expand the xml files node and click "Add an XML file Browse to the file on the Source tab, click ok Now you'll see your file listed in the Data Source Details pane Click on the file's dropdown menu and show the data. Select the nodes you want and drag them onto the page. SharePoint Designer will render the data.

13 Style Search Results - 3 Click on the Common Data View Tasks (chevron at top right of control) Here you can define paging, columns, grouping, sort, layout, etc. When you have the data (at least in HTML view), you can change aspects of the field result; Change an image hyperlink to show its picture instead. Change the title to be clickable (and its target should be {url} instead of {title}, but display is still {title}) Format the date time of the creation date Now just copy the xsl from the code view (everything within the XSL tag) When you go back to your page, there's a small problem that the search results web part is too big to be edited. So just go into the web part management view (add "?contents=1" to the end of the page url) and remove that web part. Now go back to edit the page and add that web part back in again. Paste your xslt into the editor.

14 Hide Controls with Security Trimming Simple way to hide controls using security trimming: Insert control here The left nav (quick launch) is wrapped in a security trimming control

15 Create Print page link - 1 Create a file called print.css Create definitions in css to hide necessary classes/tags/ids Example:.topNav { display: none; } Add css link to master page: Save Master page and return to browser; test new css – go to print preview to see how the print.css changes the page To add a button that will do a print preview for you, then add the following (see next slide for more):

16 Create Print page link - 2 Now add the following script to the head tag in master page: function PrintPreview(){ var sUrl = window.location.href + "&PrintPreview=true"; if(window.location.href.indexOf("?") == -1) {sUrl = window.location.href + "?PrintPreview=true";}, "_blank", "width=950,height=700,resizable=1,toolbar=1", true); } if(window.location.href.indexOf("PrintPreview=true") >-1) {SetPrinterFriendlyCSS();} function SetPrinterFriendlyCSS() { document.write(' @import url(" "> "); '); }

17 Content maintenance scenarios Publishing on production SharePoints publishing feature allows content to go through an approval process, and to publish at scheduled times Content Deployment Good in a situation where you have a read- only site, with your web apps on two different farms Difficulties when custom content types are added to the equation

18 Planning Your Implementation Tip: Create the initial design in a development environment, then implement it with features/solutions Create your CSS, master pages and basic page layouts via the browser and SPD on a dev site Create content types and lists via features, then implement them on the dev site Since you might have page layouts that are built on a custom content type, plan accordingly Pros: Actual version control in TFS or equivalent Streamlined implementation through different environments Cons: Investment of time and planning, and setup Deactivating a feature leaves artifacts (i.e., a content type that is still being used in the site will remain)

19 Set up AAM properly Make sure you have a fully qualified DNS entry for Alternate Access Mappings Telltale signs: Cant check files in Wrong CSS loaded Mysterious permissions errors in SharePoint Designer

20 Surveys - Anonymous To allow anonymous users to access a survey, but not allow them to edit the survey contents: First, anonymous access has to be set up on the site collection Go to the survey, go to survey settings. Click on Title, description and navigation. Go to Advanced settings. Under Read access, allow users to read All responses. Leave the Edit access at Only their own. Click OK. You should be back at the settings page for the survey. Now click Permissions for this survey. Under the Settings menu, choose Anonymous Access. Check Add Items and View Items (you need to keep view items because you cant let them add without also letting them view). Click OK.

21 Edit List Form Create a Customized List Form: In SPD, open the NewItem.aspx page, and do a File, Save As, and give the form a new name, such as NewItemForm.aspx Delete the default List Form Web part from the page. Go to Insert > SharePoint Controls > Custom List Form Select the appropriate list, content type and form type This will insert a Data Form Web Part that you can customize as you like. If you want a survey to go to a different page than overview.aspx: Remove the existing OK buttons. Add a Form Action Button (from the Data View Controls section of the Toolbox) Add an action to Commit and then add an action to direct to a new page. It adds the javascript for you.

22 Accessibility Toolkit December of last year, HiSoftware created an Accessibility toolkit Contains: CSS files (all relative sizing) A size utility (to change absolute sizes to relative) Master pages (essentially copies of existing OOB master pages with adjustments for sizing, etc.) Control adapters (accessible wrappers for current web parts, such as Excel, Search, lists and documents) A Feature install

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