Presentation on theme: "City of Palm Coast Fire Rescue Department Apparatus Replacement Program Purchase or Lease."— Presentation transcript:
1 City of Palm Coast Fire Rescue Department Apparatus Replacement Program Purchase or Lease
2 City of Palm Coast Goals 2014 Provide Quality Services, Maintaining the City’s Financial SoundnessMaintain a Safe CommunityExpand the Local EconomyDevelop Long-Term, Sustainable Water SupplyManage Growth for Quality, Sustainable CommunityPromote Town Center as Our Downtown
3 MAJOR CHALLENGES Palm Coast, Florida April 2009 DEPARTMENT: Fire & RescueFrom your department’s perspectives, what are the major challenges facing the city over the next 5 years?Complete response zone analysis of Fire Stations Review and update A.L.S. program to include possible expansion of servicesSchedule I.S.O. inspection – reduce rating to 4Purchase of Replacement Tower Apparatus: Spec./Bid/Award/Build
4 Challenges 1.Funding for public safety 2.Visible access, 24 hour substation and location3.Preparation for natural disaster response and recovery4.Impact of housing downturn and slowing economy5.Relationship to Flagler County Emergency Services6.Involving the residents in community safety7.Upgrading the communication system
5 2008-09 Budget Vehicle Replacement Fund for Tower-2 Account # 044100 Shows $1,000, for the replacement of the 1973 Baker Aerial Scope.Bids received and presented at the December 23, 2008 business meeting of the City Council. After discussion was decided to hold the purchase of the apparatus until June 2009, at which time the Council would have a better understanding of the revenue reduction the City would face in the next budget cycle.
7 History of Apparatus City Incorporated 1999: All apparatus associated with the Palm Coast Fire Department became the possession of the City. At that time the Department did not have:1- Back up apparatus2- Volunteer ApparatusPer the I.S.O rating – 6/9
8 1995 SeagravePurchased in 1995Served the Department in the 1998 Wildfire season.Currently has 163,000 miles/10,986 hoursBody repairs are warrantedServes as a back up/volunteer Engine
10 September 11, 20011973 Baker Aerial Scope: 75’ Tower Ladder was purchased from a broker in South Carolina for $75, The funds were obtained through the sale of a 1,500 gallon water tender that was purchased by Flagler County and remained in possession of Palm Coast at the time of incorporation.
20 National Fire Protection Association THE NFPA MISSION IS TO REDUCE THE WORLDWIDE BURDEN OF FIRE AND OTHER HAZARDS ON THE QUALITY OF LIFE BY DEVELOPING AND ADVOCATING CONSENSUS CODES AND STANDARDS, RESEARCH, TRAINING, AND EDUCATION.NFPA IS AN INTERNATIONAL NONPROFIT MEMBERSHIP ORGANIZATION FOUNDED IN 1896 AS THE NATIONAL FIRE PROTECTION ASSOCIATION. TODAY, WITH 81,000 MEMBERS FROM MORE THAN 100 NATIONS, NFPA IS THE WORLD'S LEADING ADVOCATE OF FIRE PREVENTION AND AN AUTHORITATIVE SOURCE ON PUBLIC SAFETY.
21 NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire ApparatusAnnex D / Guidelines for First-Line and Reserve Fire Apparatus- D.1 General:…, fully enclosed riding areas with reduced noise (dBA) levels to keep crew members safe and informed, seats and seat belts for all crew members riding on the apparatus, fail safe door handles so the sleeve of a coat does not inadvertently catch a handle and open a door…
23 Insurance Services Organization The Fire Suppression Rating Schedule (FSRS) measures the major elements of a community's fire-suppression system and develops a numerical grading called a Public Protection Classification (PPCTM).Pumpers — ISO compares the number of in-service pumpers and the equipment carried with the number of needed pumpers and the equipment identified in the FSRS (or equivalency list). The number of needed pumpers depends on the Basic Fire Flow, the size of the area served, and the method of operation. 10% ( 3.21 out of 10.0 pts.)Reserve pumpers — ISO evaluates the adequacy of the pumpers and their components with one (or more in larger communities) pumper out of service. 1%
24 2009-10 Budget Request Requested Funding: Custom Pumper $ 425,000.00 Commercial Pumper $ 250,000.00Tower $ 979,585.00Total: $1,654,585.00*$1,000, currently in C.I.P for Tower Replacement
25 Municipal Lease Program A municipal lease is an agreement in which the lessor gives a municipality the right to purchase specified equipment in exchange for a fixed series of lease payments. The contract sets forth terms and conditions including equipment specifications; amount and timing of payments; length or term of lease; nominal purchase option at lease end; and a non-appropriation clause allowing the municipality to cancel if future funding is not approved.
26 Proposal DRAFT Total Purchase of 1 Engine $ 425,000.00 Total Yearly Lease per unit $ ,537.26Total lease over 7 years $ 374,760.82End of 7 year lease:$ 374,760.82$ 135, balloon paymentTotal $ 510, per Engine (keep)Turn in option $ ,760.82$ , credit towards replacement
27 Proposal DRAFT 5 @ $425,000.00 $ 2,125,000.00 Lease Option- Replace 5 Engines-$425, $ 2,125,000.00Lease Option-Each Engine per year $ ,537.26Multiply by 5 units per year $ ,686.30Lease for 7 years $ 1,873,804.10
28 Tower Replacement Tower Purchase $ 979,585.00 Yearly Lease $ 124,861.23End of 7 year lease:$ 874,028.61$ 300, to terminate leaseTotal $ 1,119, to keep Toweror$ , credit to replace
29 Total Proposal Purchase Lease Engine- $ , $ 53, per year5 Units $ 2,125, $ 267, per yearTower Truck $ , $ 124, per yearTotal: $ 3,104, $ 392, per yearTotal after 7 years $ 3,104, $ 2,537,832.70Keeping all equipment add $ ,855.60
30 Savings Current Funding $ 1,000,000.00 Engines (5) $ 267,686.30 Tower Ladder $ ,861.23$ ,547.53Current Funding shows a lease payment equal to 2.5 yearly payments added to the first year grace period.
31 Current Replacement Program One Engine $ 425,000.00Divided by yrs of svcReplacement fund is paid $ 21, per unitx5 (proposed 5 units)$ 106, per yearx7 year lease program$ 743,750.00
32 Maintenance Cost 2007-09 1976 Ward $ 1,000.00 1976 Ward $ 1,123.82 1973 Aerial $ 1,930.541984 Mack $1985 Mack $ 2,884.731986 Mack $ 3,665.731995 Seagrave $ 1,486.29Lbr/1,324 hrs.X$30. $ 39,720.00Total: $ 51,955.40Most of these vehicles were in storage for 12 months
34 Benefits Standardized Fleet I.S.O. points / N.F.P.A compliance Bumper to Bumper Warrantyexcluding belts, bulbs tires and breaks etc…Uniformed training /reduction in re-certification of drivers (O.T)Reduction in maintenance cost and laborConstant yearly lease paymentReliable apparatus for career and volunteerNo down paymentBuild equity in apparatusMunicipality tax exemptLocked in interest rate